Administrative Assistant

VIRGINIA CHUNG

Castle Rock, CO *****

********@*******.***

SUMMARY

Experienced Administrative Assistant capable of a multitude of job responsibilities and easily transitions and adapts from one task to the next. Recognized for exceptional speed, efficiency and accuracy, as well as attention to detail. Highly trusted to meet deadlines and maintain confidentiality of sensitive business data and decisions. BS in Studio Arts, minor in Digital Arts at the University of California-Irvine.

SKILLS

- Adobe InDesign

- Adobe Photoshop

- Adobe Illustrator

- Adobe Dreamweaver

- Microsoft Word

- Microsoft Excel

- Microsoft Outlook

- Microsoft Powerpoint

- Microsoft Publisher

- Basic HTML

- JD Edwards

- Multi-line phones

- Ten-key

- Word processing (85WPM)

PROFESSIONAL EXPERIENCE

STANDARD PACIFIC HOMES, Denver, CO 2005-2009

Design Studio Assistant

Assisted the Vice President of the Design Studio with maintaining the Design Studio appearance, documentation and work flow.

- Edited, developed and produced the Design Studio’s brochures and browse books for customer use

- Processed and scanned all documentation selected in the Design Studio for utilization in the field in an efficient and timely manner

- Inventoried product samples to provide the most current product information

- Professionally represented the company as the first point of contact for callers, customers and other office visitors

Executive Administrative Assistant

Attended to the needs of the Division President as well as other department executives in providing them with monthly reports and other support.

- Demonstrated excellent command of word processing applications in preparing numerous reports and documents for the review of the Division President and other department executives

- Organized company correspondences sent to a customer base of approximately three hundred homebuyers at a time

- Assisted in maintaining the office supply inventory and maintenance of the copiers, printers and other office machines

- Served as the point of e-mail communication in customer inquiries via the company website

- Managed and coordinated the scheduling for the front desk

Marketing Assistant

Supported the Marketing Manager and the Sales/Marketing Department in providing print and

media material for advertising and events.

- Created sales flyers, brochures, posters and other print material for events and general field use employing company-provided photography and abiding by company standards in appearance

- Regularly updated the company website through their content management system

- Maintained a database of customer leads with weekly data entry for the New Home Specialist using the company’s intranet system

- Coordinated, designed and managed e-mail campaigns sent to a customer base of over one thousand potential clients

- Supported the Marketing Manager in creating and distributing weekly sales reports

- Prepared and packaged marketing pieces to be used in newspaper advertisements

Construction Assistant

Assisted the Construction Coordinator in submitting and tracking the progression of permits and obtaining required documents.

- Organized and coordinated the assembly of permit packages and all its necessary components to be submitted to the city, including permit applications, check requests, engineering letters and floor plan blueprints

- Aided in the implementation of Autodesk Buzzsaw and maintained its function in bridging the gap between office and field communication and document exchange

Purchasing Assistant

Supported the Purchasing Department in aiding with processing payments, entering bids into

the company’s system and preparing, mailing and following up with contract documents.

- Researched, processed and coded outstanding invoices submitted by vendors

- Prepared bid packages to be mailed to vendors and input returned packages into the company’s system

- Assisted in maintaining the department’s contract files and preparing them for audit

OTHER EXPERIENCE

- Data Entry for Advance Physicians Services in Irvine, CA

- Comic Strip Artist for the New University Newspaper for the University of California-Irvine

- Accounting and Administrative support and consulting for Kestrel Institute in Palo Alto, CA

- Summer Intern for the Creative Department at the Bank of America Corporate division in San Francisco, CA

- Student Intern for the Graphic Software Group at NASA AMES Research Center.

EDUCATION

University of California-Irvine, Irvine, CA

2001-2005, BS in Studio Arts, minor in Digital Arts

Contact this candidate