Administrative Assistant Office

KATHLEEN L. EMIG

**** **** ***** **., *********, KS 66502

Home: 785-***-**** Cell: 785-***-****

****@***.***

EDUCATION Bachelor of Arts, Journalism/Mass Communications, Kansas State University 1978

WORK EXPERIENCE

KANSAS STATE UNIVERSITY, DEPARTMENT OF CIVIL ENGINEERING 10/11 to 3/12

Administrative Officer

Serves as the Department’s Personnel Specialist initiating all personnel transactions including appointment papers, Affirmative Action paperwork, recruitment, payroll, and time and leave. Coordinates and plans annual awards banquet for the department. Prepares cost sharing and report certification forms for Sponsored Projects Accounting. Manages all departmental KSU Foundation accounts. Acts on behalf of the department head in his absence on business and account matters.

COLLEGE OF VETERINARY MEDICINE 8/10 to 7/11

Events Assistant

Assist the Events Coordinator with special events for the College of Veterinary Medicine and the Development Office. Assist Coordinator with Continuing Education conferences (average 20 per year). Maintain all registration information, prepare deposits for conferences, contract for hotel blocks, and compile conference proceedings. Assist with all day of preparation for conference.

KANSAS STATE UNIVERSITY VETERINARY MEDICAL TEACHING HOSPITAL 9/08 to 8/10

Assistant to the Director

Responsible for the organization of the Associate Dean/Director’s daily calendar and travel itinerary, coordinating daily activities, meetings and special events for the VMTH to ensure its overall efficient operation. Insured and maintained confidentiality for clients and staff. Initial contact person for inquiries from the public, University administrators, faculty, staff and professional/graduate students. Prioritized all matters referred to the Director’s Office and either acted on or redirected to appropriate personnel. Coordinated and monitored VMTH participation in the nationwide matching program for candidates seeking advanced clinical training in the VMTH. Maintained all faculty and house officer evaluations. Prepared budget for House Officer’s salaries. Worked as a team member with other hospital administrative staff to ensure efficient and service oriented results. Attended Hospital Board and served as secretary. Supervised Senior Administrative Assistant and student worker. Performed special assignments as assigned by the Director and/or Hospital Administrator. Responsibilities also include the planning of large scale events for the VMTH.

K-STATE ATHLETICS, Ticket Office 2/02 – Present

Ticket Office Worker

Assist the ticket office with pass lists at for volleyball and women’s basketball, on-call for help with stuffing envelopes, taking phone orders, etc.

KANSAS STATE UNIVERSITY, DEPARTMENT OF AGRICULTURAL ECONOMICS 10/01 - 9/08

Administrative Officer

Served as Administrative Officer for the Department Head of Agricultural Economics. Provided leadership, administrative support, and office management to department head, faculty, students and staff. Duties and responsibilities included: supervised three office professionals and oversaw the day-to-day operations of the department’s classified staff; composed and edited correspondence and reports for the Department Head, and acted as a liaison with other departments and entities including K-State Foundation and the Division of Continuing Education; coordinated faculty Promotion and Tenure and Annual Reappointment processes and documentation and monitored proposed salary increases; scheduled faculty annual evaluations and coordinated the faculty and staff award nomination process (including maintaining a database of submissions); maintained personnel files for both classified and unclassified employees; scheduled all meetings (including faculty meetings) and travel for the Department Head; planned and organized the annual Alumni Weekend and Awards Banquet and various other departmental functions; coordinated all employment searches for the department including initiation and preparation of Affirmative Action documents; preparation of all personnel and payroll transactions and coordination with the department’s accountant to insure personnel transactions are correct and timely. Consulted with Department Head on university and department policies and procedures. Served on K-State Classified Senate, K-State Research and Extension’s Executive Safety Committee, and on the Department Head search committee for Agricultural Economics.

KANSAS STATE UNIVERSITY, McCAIN AUDITORIUM 11/97 – 10/01

Operations Officer

Scheduled use of McCain Auditorium by sponsors other than the McCain Performance Series, coordinating the schedule with the Director of McCain. Initiated all use agreements and other forms required for renting the auditorium. Oversaw the financial operations of the Auditorium and Performance Series (accounts receivable, accounts payable, box office, budgeting, purchasing and payroll). Coordinated preparation of unit budgets within the department to assist the director in developing budgets for the Auditorium and the Performance Series. Directed the provision of patron services including recruiting, training, and supervising front-of-house staff. Provided staff support and coordination for the Friends of McCain Auditorium including board meetings and membership development. Prepared all terminal financial reports for department’s grants. Oversaw all personnel activity reports for grants.

Office Specialist 11/97 – 6/99

Prepared all APO’s IDV’s and travel vouchers for the department and invoiced all users of McCain Auditorium. Maintained all financial records for the department including payroll. Coordinated all catering/hospitality events for the artists in the McCain Performance series. Insured prompt payment of all performance fees to the artists. Served as secretary to the Director of McCain Auditorium.

KANSAS STATE UNIVERSITY, DEPARTMENT OF COMMUNICATION SCIENCES & DISORDERS 1/94 – 11/97

Office Assistant IV

Maintained all student records for undergraduate and graduate students. Coordinated all requests for information on the Program. Assisted students with questions on their student files, University policies, and other issues. Assisted the Program Director with matters concerning curriculum changes and implementation. Maintained all clinic financial records, input financial statements for clinic fees and monthly report for clinic director. Prepared and submitted all IDV’s and APO’s. Provided information regarding available services to individuals seeking evaluation and management of communication and hearing disorders. Posted client charges to individual client ledger and accounts payable system, prepared and sent out monthly client billing statements, prepared monthly aging of accounts receivable report for department head and Cashier’s Office. Deposited all funds received through clinic fees. Maintained ledger on restricted fee accounts and OOE budgeted allotments. Maintained all office supplies and physical inventory.

MANPOWER TEMPORARY SERVICES 1/93 – 1/94

Various office assignments including Flint Hills Job Corps and Kansas Farm Bureau.

AFFINITY OFFICE SERVICES, Rancho Bernardo, CA 11/89 – 1/93

Owner/Operator

Successfully created secretarial/office services business. Clients included, but were not limited to, attorneys, civic and community organizations, consultants, sales representatives, and private individuals. Projects ranged from letters, reports, newsletters, resumes, sales sheets, flyers, to spreadsheets. Specialized in design and layout of newsletters and flyers. All work completed on premises with twenty-four hour turnaround time on all projects. One full time employee plus owner.

AMERICAN RESIDENTIAL MORTGAGE, La Jolla, CA 8/87 – 11/89

Administrative Assistant to Vice President/Controller

Instrumental in coordination of the accounting department staff (staff of 50+) during reorganization and sale of company, which included proposed budgets for personnel, education, and supplies. Responsible for maintenance of personnel files and salary information, reporting and monitoring all personnel information for the accounting/finance staff including budget projections, and review and salary information. Served as the department’s liaison to the company’s Computer Services Department. Acted as coordinator and representative for the department during relocation of the company’s national headquarters.

Earlier career positions

BALBOA NATIONAL BANK, National City, CA 1986-87

Executive Assistant to the President/Chief Executive Officer and Chief Financial Officer

1st BUSINESS BANK, Los Angeles, CA 1983-86

Administrative Assistant/Personnel Assistant

WEST COAST BANK, Encino, CA 1981-83

Executive Secretary to Senior Vice President, Chief Operating Officer

References

Allen Featherstone 785-***-****

Professor

Director, Master of Agribusiness Program

Department of Agricultural Economics

Kansas State University

********@******.***.***

Sean Fox 785-***-****

Professor

Department of Agricultural Economics

(Interim Department Head, July 2005 – August 2006)

Kansas State University

*******@******.***.***

Bryan Schurle 785-***-****

Professor

Department of Agricultural Economics

(Department Head, August 2006 – August 2008)

Kansas State University

********@******.***.***

Additional References provided upon request

Contact this candidate