Executive Asst/Office Administrator

SUE CULVER

EXECUTIVE ADMINISTRATIVE ASSISTANT

A dynamic, self-motivated, reliable Executive Administrative Assistant offering drive, determination, and results through:

Strong multi-tasking skills

Ability to anticipate the needs of an organization or an executive

Results oriented using creativity and tenacity while developing positive rapport with staff at all levels

Office administrator skills and experience

Strong verbal and written communication skills with attention to detail

EXPERIENCE

Executive Assistant II / Office Administrator

Executive Assistant

FEMA Assignment (voluntary) providing administrative support to Katrina Education team

AECOM TECHNOLOGY CORPORATION, Chicago, Illinois (2004 to Present)

CTE│AECOM

CTE Engineers, Inc.

Provide strong administrative support to three senior executives

Provide support to office of 250 employees as administrator

Train and supervise receptionist position

Manage on-site reprographics personnel/manage receptionist

Track and report expenses; approve invoices

Screening and liaise executive phones

Coordinate business meetings including accommodations, meals, travel, and off-site facilities

Create Power Point presentation packages for quarterly and yearly reviews/previews including spreadsheets, charts, and

graphics

Maintain personnel security database

Build and maintain relationships with vendors for offsite storage, office equipment, supplies, and cleaning services

Organize company wellness events, holiday parties, and retirement affairs

Building management company contact

Manage and reallocate account for discount employee parking stickers

Audit and approve incoming invoices

Secretary to the Vice President / Sales Secretary / ISO Document Controller

RITTER TECHNOLOGY LLC, Alsip, Illinois (1994 – 1997 and 1998 – 2004)

Provided administrative support to vice president and outside sales staff; supported inside sales department and office staff

Expounded on sales ideas to create unique sales presentations utilizing MS Word, Excel, and Power Point

Created and maintained database used primarily in sales correspondence, sales presentation design, desktop publishing, database records management, and spreadsheet applications

Designed office/business forms and user friendly computer templates

Tracked daily sales and production reports monthly, quarterly, annually comparing actual sales to sales objectives

Audited sales expense reports

Maintained and updated ISO 9000:2001 manual

Provided support for internal and external ISO audits

Manager, Reports Administration

AMERITECH - Enhanced Business Services Unit Chicago, Illinois (1997 – 1998)

Collected data via data (MTE and Teloquent)

Analyzed data checking for faults in reporting systems, being alert for low service levels on an hourly basis

Created spreadsheet to sort, calculate, and produce data

Compiled data for publication and mass distribution utilizing MS Word, Excel and Power Point

Trained and supervised force clerk and temps

COMPUTER SKILLS

Typing speed: Accurately 70 wpm, data entry

10 key by touch

Proficient with Microsoft Word, Excel, Power Point; competent with Microsoft Access, Microsoft Visio, Adobe Acrobat, Adobe Photo Shop, Microsoft PhotoDraw, Publisher, Imaging, Photo Editor

EDUCATION

Governors State University

University of Washington, Seattle, Washington

Eastern Washington University, Cheney, Washington

Western Washington University, Bellingham, Washington

Bellevue High School, Bellevue, Washington

CONTINUING EDUCATION – various continuing education classes and seminars

MS Word

MS Excel

MS PowerPoint

MS Access

MS Project

Corporate Entry Leadership Training

COMMUNITY ACTIVITIES

West Point Parents Club of Illinois 2001 – 2004

Fundraising Chairperson 2001 – 2004

All Academy Ball Secretary 2002

All Academy Ball Chair 2003

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