Executive Assistant
Resume:
MANJULA T.K.
#***,
*TH Cross
Yaraganahally New Layout
Vigneshwara Marga,
Mysore - 570 011.
Karnataka - INDIA.
12.06.2011
Dear Sir,
Subject: Application for the post of Executive Secretary.
I'm a professionally qualified and technically adept Secretary with a proven track in Tyre Industry with annual revenue of Rs.800 cr. I have been carrying out the responsibilities as a Secretary to ED in my present organization.
I would like to present my résumé for your kind perusal. I would be too glad to meet you in person for a detailed discussion and impress upon you my job functions. It will be my Ernest endeavor to justify your trust in me.
I thank you for your time in going through this application.
Waiting in anticipation of an early and favorable reply.
Regards,
[T.K.MANJULA]
To,
M/s. J K Tyres & Industries Ltd
KRS Road
MYSORE – 570016.
Résumé
Personal profile
Name :MANJULA T.K. Age : 42years Date Of Birth : 02-01-1969
Educational Qualification
Academic Diploma in Commercial Practice(English) C.P.C. Polytechnic, Mysore
Kannada Sr. Typewriting Hamsa Institute of Commerce, Mysore
Work Assignment
Falcon Tyres Limited
Mysore April 2006 onwards
As a Secretary to President(Operations) & ED.
At present working for a Tyre Industry in Mysore under the Brand name DUNLOP. The company has an approximate annual turn over of Rs 800 crores per annum with 1200 Employees.
1 Joined Falcon in April 2006 as a Secretary to V.P. (Projects)
I Job Responsibilities:-
a) Taking dictation of correspondences from V.P.(Projects) and doing the same in MS Word.
b) Relieve management of administrative detail, all projects
Coordinate work flow
Update and chase delegated tasks to ensure progress to deadlines
Take initiative in manager’s absence
Keep projects on schedule
Maintain procedures manual to ensure consistent performance of routines
c) Arranging everyday the Project Meetings and keen follow up on the project schedules
d) Travel arrangements
e) Taking approvals from MD for project jobs and execute the jobs as per the schedule
f) Internet browsing
g) Preparing PowerPoint Presentation on the Project Progress and co-ordinate with Project Team.
2 In 2008 I have been transferred to Administration Department as a Secretary to President (Operations) & ED
II
Job Responsibilities:-
a) Travel Arrangements like booking air tickets on net, car arrangements, GH Arrangements for Company Guest etc.,.
b) Coordinates special projects and events, office activities and safety & technical committee meetings.
c) Maintains calendar, schedules appointments and meeting rooms
d) Monitors monthly expenditure statements for budgets and prepares documents required to maintain balanced accounts for review and approval by supervisor.
e) Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
f) Maintains records through filing, retrieval, retention, storage, compilation, coding, updating and destruction.
g) Transcribes correspondence from dictation
h) Types routine correspondence and reports from dictation or handwritten copy.
i) Opens, sorts and screens mail.
j) Answers telephone, screens callers, relays messages, and greets visitors.
k) Operates office equipment such as photocopier, fax machine, and calculator; coordinates the servicing of equipment.
l) Completes various request forms for office supplies and equipment as directed.
m) Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the company. Is sensitive to the interrelationship of both people and functions within the department.
n) Carries out duties and responsibilities with limited supervision. Makes decisions and establishes work priorities on essentially
Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.
o) Daily updating the Production / collection/ Stock & sales figures on the website & sending SMS to ED.
p) Clearing of papers once it is signed from ED & arranging to distribute the papers to the concerned department.
Reid & Taylor,
Mysore Nov'99 Onwardss
As a Secretary to Sr VP Marketing till 10.04.2006.
Worked for a 300 Crore Premium worsted fabrics in South Asia under the Brand name Reid & Taylor, A Division of S.Kumars Nationwide limited. The company has an approximate annual turn over of Rs 120 crores per annum with 2000 Employees.
1 Joined Reid & Taylor in November 1999 as a Secretary to Sr VP Marketing
Responsibilities
Compose correspondence/reports for own or manager’s signature. Arrange essential mail in priority action order for boss, Check deadlines on incoming requests and put preliminary work in play, Process replies on own initiative or from bosses’ dictation or notes, Research, draft or abstract reports
Handle all inquiries within my capacity, Arrange "callbacks" to protect boss’s time, Provide back-up materials for callbacks, Route calls elsewhere as needed. Do phone surveys/inquiries as needed.
Arrange travel through internal or outside agents, Arrange travel cash in advance, Prepare itinerary, trip file and supplies, Prepare expense report tools for boss, Complete expense reports after trip.
Improve/tighten storage/retrieval systems, Update and manage index
Set up "exception reporting" system to handle routines without supervision, Routinely re-order department supplies, Update mail/phone directories, Make these available to trainees.
Daily sending mails to Marketing agents on Stocks / Outstanding, overdues / monitoring collection figs etc.
Shimoga Castings Pvt Ltd,
Hootagalli,
Mysore May 1994 to Octo'99
As a Secretary.
Worked as Secretary to MD. It is an ISO 9002 company and handled almost all
the secretarial work. Company is closed due to loss.
Hotel Dasaprakash Paradise
Yadavagiri
Mysore Sept 1992 to May'94
As a Stenographer.
Vikrant Tyres Limited,
KRS Road
Mysore 1991 to 1992
As Commercial Apprentice Trainee.
General Information
Hobbies : Music, Reading, Tailoring, Yoga
Languages Known : English, Hindi, Kannada
Office Suites : MS office
Additional Information
Address for Communication : #806,
9TH Cross
Yaraganahally New Layout
Vigneshwara Marga
Mysore - 570 011.
Karnataka - INDIA.
Email address : *********.**@*****.***
Salary Drawn : Rs.25000/- CTC Per month
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