Executive Administrative Assistant

BARBARA A TEMPLIN

***** ****** ***** *****, *******, Texas 77082

Home 281-***-**** – Cell 832-***-****: *********@*****.***

EXECUTIVE PROFILE

To obtain a position as an Administrative Associate/Manager and Executive Secretary/Assistant that will maximize the use of my experience and skills. The position should allow me to devote my efforts towards lessening the administrative detail and burden on my employer to enable them to have the freedom to carry out their objectives. I am an accomplished Executive with demonstrated ability to deliver mission-critical results.

SKILL HIGHLIGHTS

• Process Improvement

• Administrative Skills

• Communication Skills

• Contract Negotiations

• Departmental Operations Manager

• Detailed Oriented

• Manual Development

• Organizational Restructure and Change

• Performance Evaluations

• Project Management/Operations Management/Facilities Management

• Staffing and Staff Training

• Team Leadership/Building

• Training and Development

PROFESSIONAL EXPERIENCE

PEOPLE’S UNITED EQUIPMENT FINANCE CORP. f/k/a FINANCIAL FEDERAL CREDIT INC. – Houston, Texas

Lead Administrative Assistant February 2010 to Current

• Initiated programs that standardized employee training.

• Spearheaded cross-functional initiative to achieve OFAC and CIP monitoring to ensure completion on quarterly basis for auditors and People’s United Bank.

• Managed team of 10 professionals.

• Monitored OnBase imaging system.

• Worked with auditors verifying the Office of Foreign Assets Control (OFAC) and Customer Information Policy (CIP) monitoring. Worked with all eight branches on documentation for OFAC and CIP, checked all Loan Submissions for proper approvals.

• Set up security system and implemented all employees for use of system; ran reports when needed for security breach.

FINANCIAL FEDERAL CREDIT INC.

Administrative Assistant to the Executive Vice President October 2000 to January 2010

• Supervisor over the imaging system.

• Provided accurate logs of repossessions; updated Credit Policy; worked with SOX providing reporting of credit approvals on extensions and accounts over $2.5 million; negotiated Dun & Bradstreet contract for the company and made reports monthly on use of D&B reports; negotiated purchase of new inserters and postage machine for the accounting department.

• Supervised six employees on the imaging system. Authority to make changes and/or deletions of documents in our OnBase system.

• Wrote the manual on scanning and uploaded in the system.

• Coordinated travel, meetings and luncheons.

FINANCIAL FEDERAL CREDIT INC.

Documentation Supervisor November 1998 to November 2000

• Created documentation manual for all branches, created title log and supervised five employees.

• Checked contracts for errors and required documentation such as insurance, UCC filings and titles.

• Worked closely with Branch and Operation Managers.

UNIVERSITY OF TEXAS MEDICAL BRANCH – Galveston, Texas

Administrative Assistant/Coordinator II September 1996 to November 1998

Home Health

• Special Programs – Provided professional and administrative coordination of special activities for various project directors.

• Duties included planning, directing, and coordinating activities of a designated program to insure the goals and objects specified were accomplished in accordance with prescribed priorities, time limitations, and funding conditions.

• Reviewed program proposals and determined methods and procedures for reports, modified schedules, and provided technical advice to assist in solving problems.

• Coordinated Policies and Procedures.

• Coordination of all contracts through the legal department and purchasing.

• Purchasing of supplies through new vendors and providers in order to reduce cost by 10%.

• Performed related duties as required.

• Coordinated all travel plans for entire agency and expense reports.

UNIVERSITY OF TEXAS MEDICAL BRANCH – Galveston, Texas

Administrative Assistant/Coordinator II

Patient Finance November 1995 to August 1996

• This position was a special assignment for the CFO of Clinical Affairs – Duties included confidential matters, scheduling and calendaring heavy itinerary for three people; supervision of support staff, reimbursements, composing and typing of letters and memorandums.

UNIVERSITY OF TEXAS MEDICAL BRANCH – Galveston, Texas

Administrative Secretary

Clinical Affairs May 1994 to November 1995

• Worked directly under the Executive Director, Chief Financial Officer – UTMB Hospitals & Clinics.

• Coordinated and directly supported the administrative and business management activities of a department of large division.

• Duties included assisting in the preparation of the departmental budget.

• Maintained the current status for the budget including income and expenditures.

• Provided staff assistance in the development and interpretation of policies and workflow.

• Acted as department liaison with other departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters.

• Coordinated personnel matters with the Human Resources Department and ensured compliance of the department with current Human Resources policies, procedures, and practices.

UNIVERSITY OF TEXAS MEDICAL BRANCH – Galveston, Texas

Administrative Secretary

Healthcare Financial Management April 1993 to June 1994

• Worked directly under the Director, Operations Analysis Manager, Manager of Financial Management, Manager of Technical & Support Systems.

• Duties included the coordination and supervision of the daily office activities and staff.

• Scheduled 1994 Budget Hearings with all the key officers of the clinical side of the hospital.

EDWARD CALLAN INTERESTS, INC. - INTERNATIONAL OIL AND GAS AND REAL ESTATE DEVELOPMENT – Houston, Texas

Executive Assistant October 1989 to August 1992

• Worked directly under the Owner and Chairman of the Board.

• Duties included arranging personal and business activities, appointments, and conferences; made all travel arrangements for entire corporation and kept parties informed on status of all multi-national projects. Traveled and set-up the London office, assisted in supervising the Prague office; supervised personnel; assisted corporate attorney.

• Participated in the transaction to charter and sell a multi-million dollar yacht.

JOSEPH A. BOND, P.C. - CORPORATE AND INTERNATIONAL TAX ATTORNEY – Houston, Texas

Legal Assistant March 1984 to September 1989

• Met all clients and assigned priority to telephone calls and projects based upon the nature of services being rendered; maintained a computerized project status report to keep attorney informed on relative urgency of pending matters.

• Formed domestic and foreign corporation, kept minutes and by-laws; meetings with clients; spreadsheets on different entities; screened calls; scheduled all appointments and calendared routing correspondence, all billing; dictation; transcribing and filing.

PRIVATELY OWNED BUSINESSES 1977 through 1984

EDUCATION

Houston Community College – Court Reporting

Classes in Microsoft Word, Excel, PowerPoint

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