Executive Assistant , Contracts Analyst

Tina-Katharina Brogan

*** ******* ****** ***** ********* MA 02760 617-***-**** ***********@*****.***

Experience Scheidt & Bachmann USA, Inc, Burlington, Massachusetts

Executive Assistant

Support Executive Vice President

Prioritize, multi-task and perform complex administrative and operational assignments with

minimal supervision

Provide daily Executive support including calendaring, coordination of travel, document editing

Arrange and prepare for key corporate meetings, including development and distribution of

meeting materials

Facilitate communication with German Headquarters and assist with the implementation of a

linear documentation process aligning company brochures and proof reading/ translating internal

and external documents and web sites

Support Customers as applicable, create Return Merchandise Authorization, process sales orders

and invoicing of customers for spare parts and repairs

Provide assistance in Trade Show planning and preparation as well as Sales and Marketing

support

Special projects:

o Manage all company travel to achieve a reduction in travel cost near 30%

o Drive down aging Accounts Receivable

o Analyzed phone and internet spending companywide and suggested new carriers as

applicable to drive down cost by 25%

o Creation of annual investment budgets and education budgets in close cooperation with

Management and Human Resources

o Created and distributed Annual Customer Satisfaction Survey

Jul 2010 -

Present

Aspen Technology Inc, Burlington, Massachusetts

Business Analyst/ Sr. Data Administrator

Key member of a cross-functional team appointed by CEO which successfully transitioned WW

Professional Services Booking process from the field to corporate

Effectively and efficiently interacted with the full spectrum of field and corporate management

(from Sales Manager to CEO) in the course of conducting audits of WW Professional Services

proposals and contracts to ensure compliance with internal booking standards

Educated field staff, including Professional Service and Sales leadership on internal process as

required

Independently created Standard Operating Procedure manual detailing the pre-sale key controls

and process

Collaborated with the field, Corporate Finance and Legal to drafting complex point and

subscription software license agreements

Mar 2007 –

Jun 2010

Executive Assistant

Supported Chief Financial Officer and Executive Vice President

Acted as liaison between CFO/EVP and senior staff on important operational and administrative

items

Coordinated and arranged high level conference calls, board and management meetings, special

events and travel arrangements for top executives

Special projects:

o Reported bi-weekly to CEO on status of project relating to coordinating geographically

dispersed field teams to drive down aged receivables

o Project managed operational roll out of strategic office located in Russia; Project

assisted “Hockey on Ice” Fundraiser event with Russian partners

Education Curry College, Milton, Massachusetts

B.S., Management, GPA 3.79

May 2008

Skills Proficient in Microsoft Office; Word, PowerPoint, Excel

Proficient in Oracle 11i; Order Entry, Quote Management, Procurement, Expense, Customer

Standard

Fluent in German and working knowledge of French

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