Administrative Assistant High School

Keziah Smart

***** ******* ****** ****

Riverview, Fl 33579

813-***-**** (cell)

813-***-**** (hm)

Email: **********@***.***

Objective: Obtain a challenging position in which to utilize my professional skills and expertise.

Highlights of Qualifications:

• Highly professional and decisive leader.

• Ability to work as a team with co-workers.

• Superior communications and organizational skills.

• Ability to work independently and great dependability.

• Proficiency in computerized record keeping and reporting.

• Ability to work with families from all socio-economic levels.

• Ability to maintain accurate, complete, and confidential records.

• Knowledge of computer programs such as Microsoft Word, Outlook, and Power Point

• Remarkable ability to build good working relationships with both children and adults.

Employment History

02/11 – Present IEP Assistant Hillsborough County School District

Tampa, FL

• Prepare case folders of students with IEP’s and give to case managers.

• Call parents to schedule meetings to discuss their child’s IEP.

• Send notifications to parents stating type of meeting, location, day, date and time of meeting.

• Send second notification if notification is not returned within three days.

• Make follow-up calls to parents that have not returned the second notification within two or three days.

• After completion of meeting, make sure all documents are have been sign by all parties that were in attendance.

• Make copies of meeting correspondence; send to all appropriate personnel.

• File paperwork in student’s folders, making sure all pertinent information is included.

Keziah Smart (continued)

10/2003 – 02/11 Advanced Kindergarten Para Hillsborough County School District

Tampa, FL

• Provide support in all areas of the classroom maintaining a clean, safe, and positive environment.

• Assists in the implementation of daily programs as per the instructions of the teacher.

• Prepare materials as needed to carry out the weekly lesson plans.

• Attend staff meetings; assist in developing lesson plans, and overall program activities such as arts and crafts, story time, and/or music.

• Assists the teacher in completing required reports and distributing them to the appropriate personnel.

• Assist in maintaining up-to-date files for all children while safeguarding the privacy of records and confidential information.

• Provide support in keeping a current inventory of supplies and equipment.

• Operate special equipment used for instruction to include computers and audiovisual equipment.

• Maintain the classroom when the supervising teacher is temporarily away from the immediate area.

• Serves as proctor for tests such as the FCAT, SAT, and scheduled tests.

08/1988 – 03/1998 Administrative Assistant John D. Archbold Memorial Hospital

Thomasville, GA

• Prepared invoices, reports, memos, letters, for the Department Director and Dieticians using applicable word processing databases and spreadsheets.

• Planned, coordinated, and scheduled meetings and appointments for supervisors and staff.

• Compiled, transcribed, and distributed minutes from meetings.

• Proofread documents and corrected grammar, spelling, and/or word usage.

• Received and screened callers and directed them to the appropriate department.

• Meticulously compiled invoices and other financial data for routing to the accounting department for payment.

• Maintained and controlled confidential employee evaluations and other departmental files.

• Responsible for ordering supplies and for the sustainment of an accurate inventory.

• Responsible for employee timecards and for ensuring the accuracy of documented hours.

• Monitored all incoming and outgoing mail and ensured appropriate distribution.

Keziah Smart (continued)

Education:

Present University of Phoenix Bachelor’s Degree – Health Care Administration

05/2009 University of Phoenix Associates Degree (GPA 3.33); Accounting

11/1987 Thomas Technical Institute Data Processing Specialist

06/1986 Thomasville High School Diploma - General Studies

References:

Mr. Richard Grayes 813-***-****

Principal – Summerfield Crossings Elementary School

Mrs. Catherine Lennard-Shields 813-***-****

Principal – Stowers Elementary School

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