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Administrative Assistant

La Porte, TX, 77571
August 28, 2012

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Lisa Plake Shelton

*** ***** *****

LaPorte, TX *7571

Cell: 713-***-****

Objective: To obtain a challenging position that will utilize and enhance my strengths and increase my knowledge for growth opportunities and advancement.

Summary: Over 16 years industry experience in HSE and accounting areas. My strengths include excellent organization, written and oral communications skills. I am both, a motivated self-starter and a team player. I have the proven ability to handle multiple projects in a timely manner. I am passionate, enthusiastic, and energetic. I am an advocate for the environment, for people and for their safety.

July 1994/Present – GB Biosciences, 2239 Haden Road, Houston, TX 77015

Provide administrative support to the Human Resources, HSE, Remediation, and Purchasing Units of the site.

Safety Administrative Assistant – 2007 through 2010

Assist Safety Superintendent with administrative functions including but not limited to:

OSHA Recordkeeping

Safety Statistical Report for Plant

Incident and First Aid Tracking

New Hire Employee processing through Safety

Maintain/Update information on site’s electronic sign

Maintain Radiation and Industrial Hygiene files

Field Audit of Safety Procedures

Inspect, assess and maintain hurricane supplies

Cut keys and maintain BEST Lock Database

Review and update EOC manuals

Budget/Expense reviews with departmental personnel

Videotape Quarterly Safety, Environmental & Communication Meetings

ESPRS Report with Safety Statistics

Enter requisitions in SAP for purchase orders

Notary Public

Additional Support includes:

Active member as Secretary for the HSE Committee, responsible for generating and distribution of meeting minutes to staff management.

An active HSE Day Sub-Committee member.

An active member of the Company Newsletter Committee

Previously, served on the Emergency Response Team

Environmental/Remediation Administrative Assistant – 2001 through 2007

Track departmental vacation and sick time.

Track departmental Computer-Based-Training participation and ensure compliance by personnel.

Make travel arrangements; schedule onsite/offsite meetings and accommodate logistics.

Member of the Plant’s Emergency Response Team

Utilize SAP to:

Process/track project invoices and handle vendor related inquires to invoices, purchase orders and change orders

Generate, secure approvals and process Letters of Recommendations for purchase orders. Input requisitions in SAP

Extract project cost sheets and project history reports for O&M projects

Accounts Payable – 1994 through 2001

Payment processing of invoices for raw materials, packaging components, freight, rentals and services, handle misc. transfer from one account to another

Process Fuel Tax Refund through the State of Texas

Cash Receipts – payments made by check for rebates, refunds or reimbursements, etc. are handled through this function. Checks are attached to a completed form and forwarded to headquarters for deposit. Copies are retained for plant records

Capital Projects – Responsible for the sanctioning, capitalization and retirement of capital projects. Also, the reporting of expenditures for each project was supplied on a monthly basis through our “Monthly Analysis” spreadsheet

Accountable for Accounts Payable Reports

Computer Proficiency:

Microsoft Office Suite


Intelex Incident Database


Industry Specific Training:

Volunteered to participate in the Annual CIMA Zone 1 Drill

Interior Firefighting Training

Texas Chemical Council Safety Training

First Aid and CPR Training

CIMA Symposium – 8-Hour Incident Safety Officer Training

CIMA Symposium – Strategy and Tactics Training

Hazard Material Training

Texas A & M Fire School

TEEXs General OSHA Standard Training

TEEXs Principles of Ergonomics

TEEXs Basic of Industrial Hygiene

TEEXs Machinery & Machine Guarding

TEEXs Confined Space Entry

References: Available on Request

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