Manager Administrative Assistant

CONTACT INFO

………………………………………………………………………………………………………....................................

Karthik Pandian E: - ************@*****.***

CURRICULAM VITAE

KARTHIK PANDIAN

Mob: +971*********

************@*****.***

OBJECTIVE:

The HR asst and administrative assistant contributes to the efficient day to day operation of the HR department and provide support to other department staff as required.

My aim is to satisfy myself in terms of knowledge and learn from experience in terms of quality of performance with a sense of urgency.

WORK EXPERIENCES:

Emaar Properties PJSC (U.A.E)

Date of Joined 20th Jan-08 up to 30th July-09

Documentation:

Designing and Maintaining of deferent type of Databases for separate packages for the project.

• Undertake all typing and word-processing activities related to the Design/Construction projects.

• Arranging proposals, concept and preliminary design reports, financial reports/cost estimates and tender documents (specification, conditions of contract, instructions to tenderness, bill of quantities, etc.) related to construction of high-rise buildings, roads and marine projects.

• Attend to all Reception/Front desk duties; receive incoming telephone calls and visitors to the site office. Attend to the needs of visitors in the absence of senior personnel.

• Setting up and maintenance of a computerized document system (CSD) to register and track all incoming and outgoing project technical and procedural documents, to include general correspondence, shop drawings, material and sample transmittals, proprietary Manufacturer’s data, etc.

• Following review for adequacy and completeness, receive and acknowledge receipt of all correspondence and transmittals related to the contract.

• Ensure documents distributed to defined locations in the filing system are the latest issue thereof and are valid at all times.

• Preparation and maintenance of transmittal status registers and outstanding information control logs.

• Preparation of archival systems and assist with demobilization of the site office upon completion of the project.

• Answer general phone inquiries in a professional and courteous manner.

• Prepare and send document transmittal, and packages Input information from a variety of documents into a computer database sheet.

Oracle:

• Creating Design feedback request in oracle.

• Photocopying & Scanning documents

• Logging all incoming document.

• Obtaining information from the oracle system as required by the team.

• With DLP team, assist with the timely distribution of the document Coordinate the activities of Document Control, including distribution and auditing controlled Documents, maintenance of electronic department directories, tracking and reporting on Document review progress Work independently to facilitate group activities Manage archival activities for controlled documents and validation files.

• Assist with the implementation, management and administration of the department electronic Document management system (EDMS).

• Work with subject matter experts on technical subjects in a positive, collaborative manner to Prepare controlled documents which conform to NDI Medicals defined format.

• Review and proofread documents for consistency of document format and system concerns.

• Verify and issue production documents and product labels to the manufacturing department.

• Use department databases to track and manage and control issued documents. Assign lot Numbers, material part numbers, and various other document tracking numbers.

• Effectively follow SOPs, policies, and Provide support for the Quality System during

Corporate audits, actively participate in department activities

• Adhere to and enforce NDI Medical policies and procedures related to document control.

• Perform audits of company areas and processes to confirm compliance with controlled Procedures.

WITH ALTERATION TEAM: BACK OFFICE

1. Create new service request in Oracle with respect to the requests received for alterations.

2. Forward the requests to manager the same day.

3. Prepare No Objection Certificate once the request is signed by the manager

4. Scan & attach NOC with respective Service Request in Oracle , inform the customers by fax/ email/ phone & close the case in oracle within 5 working days & file the papers.

5. Once NOC is issued, update the issued date & status of security deposit & administrative fees submitted, in milestones.

6. File copy of the issued NOC and alteration requests in respective files

7. Attend calls/ reply emails regarding alterations/ de-warranted cases/ legal

Cases & fix meeting with Manager if required.

8. Meet customers with enquiries related to alterations / de-warranted cases,

Whenever required.

9. Prepare weekly report of NOC issued for various projects and Prepare

Monthly report of alteration request received & processed.

10. Update system with regards to unauthorized alterations.

11. Prepare memo for legal cases & forward to Legal department & update FM

Legal files.

12. Prepare documents for processing refund & forward to accounts, update in

System & follow up with accounts for the same.

13. Collect cheques from Accounts, update in system

14. Back office support for Alterations

OFFICE ADMINISTRATION

• Provide support in Computer related work

Hawk Security Services L.L.C (U.A.E)

Presently Working

Date of Joined 01st Jan-10

Human Resources Assistant:

• Performance management and improvement tracking systems.

• Employee orientation, development, and training logistics and recordkeeping.

• Assisting with employee relations.

• Company-wide committee facilitation and participation.

• Company employee communication.

• Compensation and benefits administration and recordkeeping.

• Employee safety, welfare, wellness, and health reporting.

• Employee services.

• Maintaining employee files and the HR filing system.

• Assisting with the day-to-day efficient operation of the HR office.

• Helps with the implementation of services, policies, and programs through HR staff.

• Reports to the HR director, and assists company managers with HR issues.

EDUCATION & QUALIFICATION:

Secondary School Certificates (S.S.L.C)

Diploma in Information Technology (D.I.T)

OTHER SKILLS

NET WORKING:

LAN only

Language:

C, C++, JavaScript, Html

Operating System:

Windows XP 2003, Windows Vista 2007,Windows server 2003

Database:

Ms Access, Microsoft Excel

Packages

MS Office

Photoshop.

Flash

Ms Dos

Internet Browsing

Webpage Creation

Hardware skills

OS installation + software’s installation

System Assembling

Project Details

Title : Intranet

Front End : JavaScript

Back End : Html

Operating system : Windows XP, Windows Vista

Description:

This Project is done for Real Estate Company. User can be easily to find all kind of documents and drawings on this company internal website.

PERSONAL DETAILS:

Full Name : KARTHIK PANDIAN

Date of Birth : 05-08-1986

Sex : Male

Father Name : Gandhi

Nationality : Indian

Martial status : Single

Passport No : F3784865

HOME TOWN ADDRESS

P.No: -31/200,

Vaigai Nagar,

Emanaeshwaram Post,

Paramakudi -623701,

Ramnad Dist,

Tamil Nadu-India.

LANGUAGES:

Tamil

English

Hindi

Malayalam

PERSONAL ATTRIBUTES:

Good interpersonal communication skills.

Cable of shouldering higher responsibilities.

Believe in prioritizing work, which enables completion of work, completion of data statutory returns.

Determined, hardworking and a good player with an aptitude to learn and adapt to different situations.

BY

KARTHIK PANDIAN

Contact this candidate