Executive Assistant / Office Manager

ANAT WENICK

Tarzana, CA ***** • *******@*****.*** • 818-***-****

LinkedIn: http:// www.linkedin.com/pub/anat-wenick/35/24/b02

SUMMARY OF QUALIFICATIONS

• 10+ years of successful experience and growing responsibilities working as an Office Manager and Executive Assistant to company presidents, Senior partners, and branch managers in different commercial industries, interfacing with all levels of management.

• Solid experience with various computer and internet software (Word, Excel, PowerPoint, PeachTree, QuickBooks, Photoshop, Outlook, DreamWeaver, Flash, and others), customer service, research, accounts payable and receivable, and office supply purchase.

• Slashed Office Supply expenses by 35%, Ink/Toner by 15% and open invoices balance owed by approximately $150,000.

• Experienced problem solver, driven for success, with strong Communication and interpersonal and skills.

• Capable of adopting a number of roles simultaneously, shifting priorities in a fast paced environment. Goal Oriented and Self Starter. Strong organization skills and detailed oriented.

• Multi-lingual: fluent in English and Hebrew.

• Served as a First Lieutenant in an Intelligence and Operation Center.

• Typing skills of 70-75 wpm.

PROFESSIONAL ACHIEVEMENTS

CIVIL DIVISION COORDINATOR/OFFICE MANAGER

• Supervised all civil and criminal incoming cases, while handling a complex calendar of trial testimonies, in-office and out-of-office psychological evaluations, and a private practice.

• Optimized all on-line research of different office projects such as new office hardware, optimizing Credit Cards usage and others.

• Formulated and analyzed spreadsheet and designed presentation material for Board of Directors Quarterly meetings, such as Excel profit/loss, balances, and QuickBooks reports.

• Developed Excel and Word tables to track and follow up on records and other materials coming into the office, reducing search time by 85%.

• Generated all civil and criminal divisions invoices, which intensified collections for the two department, that resulted in a reduction of balance owed by approximately $150,000.00 within the first year of employment.

• Improved customer service by attending to the specific needs of each customer and ensuring their well being while in the office.

• Envisioned and Devised a five year flow chart for the growth of the civil division. Plan included predicting needs to ensure a smooth gradual growth.

• In charge of check book reconciliation, deposits, credit card statements and purchases.

EXECUTIVE ASSISTANT

• Formulated Exbcel, Word, QuickBooks, and PeachTree templates to set and maintain the budget for a multi-million dollar project.

• Conducted intensive Internet research of labor and materials to keep building costs down.

• Successfully mentored and trained new assistants to ensure high quality of customer service.

• Handled rental properties including follow up on collections, contracts accuracy, advertising, providing tenants with customer service to ensure all problems are handled in a timely manner.

• Took minutes, followed by a mass distribution report, and follow up on the successful execution of decisions made during Management meetings.

• Composed Word Document and E-mail correspondence, as well as PowerPoint presentations for Management Level employees.

• Maintained complex Management Level calendar, made domestic and international travel arrangements.

• Archived past years office information, ensuring an accurate placement of documentation and easy access to material.

• In charge of 50-100 accounts receivable and payable simultaneously.

• Designed and Maintained computerized inventory to easily track merchandise, reducing customer service response time by 50%.

• Intensified follow up on various issues such as renewing different types of licenses for various government entities in a timely manner.

PROFESSIONAL EXPERIENCE

MANAGER/OWNER 2005 – Present

The Write Script Tarzana, CA

SENIOR EXECUTIVE ASSISTANT 2010 - 2010

Aegis Medical Systems, Inc. Canoga Park, CA

CIVIL DIV. COORDINATOR & EXECUTIVE ASSISTANT 2008 - 2009

Cal Psych, FMT Encino, CA

OFFICE MANAGER & SENIOR EXECUTIVE ASSISTANT 1998 - 2007

ABC Builder/Marmont Investments, LLC Van Nuys, CA

EDUCATION AND TRAINING

MASTER OF BUSINESS ADMINISTRATION EMPHASIS ON MANAGEMENT

American InterContinental University. Hoffman Estates, IL

BACHELOR OF ART

Tel Aviv University. Tel Aviv, Israel

Microsoft Certificate – PowerPoint 2010 Tarzana, CA

Adobe CS5 Certificates – Photoshop, DreamWeaver, Flash

Oxford Institute of Technology

• Volunteered at Welby Way Elementary as an Office and Various School Projects Assistant.

• Published a full length novel on Amazon Kindle.

• References available upon request.

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