Grant & Financial Manager & Writer.CV

JEAN A. DANEK

OBJECTIVE:

Grant Management/Finances/Writer: Position would utilize my nine years of financial and grant management, and oversight with non-profit Universities, Hospitals, organizations, foundations, and for-profit businesses in grant and contract administration, budget development, writing, compliance, reporting, procurement, and development. I look forward to new challenges while utilizing my strengths and skills in analytical, statistical, problem solving and creative abilities. My financial experiences, with government, foundation, and business funding, have enable sound management decisions, while adding value and leadership to the operations of the organization.

DEGREES:

Bachelor of Science, BS Physics w/Math minor, 1990 Southern CT State University, New Haven, CT

Associate of Art, AA Education, 1973, Mount Ida Jr. College, Newton, MA

CONTINUING EDUCATION:

Massachusetts Institute of Technology (MIT), Cambridge, MA

2006: Transitioning to Management (training & development)

2000-03: Electricity & Magnetism; Vibration & Waves; Differential Equations; Complex Variables;

Intro to Astrophysics (monitored); Observational Techniques of Optical Astronomy.

Harvard University, Cambridge, MA

1995-96: Physics I & II w/labs; Calculus w/Differential Equations; Multivariable Calculus.

COLLOQUIUMS & SEMINARS:

MIT and Harvard University, Cambridge MA

93-psnt: Physics colloquiums (wkly); Joint Harvard/MIT Mathematical Physics seminars.

Yale University, New Haven, CT

1978-89: Physics colloquiums (wkly); Theoretical Physics seminars.

AWARDS & MENTIONS:

MIT, Office of Sponsor Programs (OSP): “the budget justification submitted with the proposal was one of the best OSP has seen. It is not often that we see this level of detail.” (email to EAPS Dept Head) - 1/03

MIT, SPOT Appreciation Award: Dean of Science, School of Science Rewards & Recognition Program - 9/04

MIT, Dean of Science: “one of the best budget justifications I have read. It is comprehensive, easy to read, and detailed.” 11/04 – 9/07 (very favorable comment on budget justifications for each grant submission)

PROCESSORS, PROGRAMS & DATABASES:

Macintosh: Mac 0S X: Word, Excel, PowerPoint, Acrobat PDF, Photoshop, ImageReady, Illustrator, Distiller.

MacWrite. WordStar. DisplayWrite. WriteNow. Jazz.

PC: Windows XP w/MS Office: Word, Excel, PowerPoint. IBM: WordPerfect, Lotus. Wang.

Internet: FireFox, Netscape, Internet Explorer. E-Mail: Eudora, Outlook. Calendar: Outlook, Consultant, Oracle.

Internet Applications: Fetch, HTML, BBEdit, Telnet, MIT EECS Event Editor.

Programming: Fortran. Athena: Emacs (text editor), IDL (Interactive Data Language -data reduction & image processing)

Databases:

Financial, Educational (MIT): SAP/SAPWeb (Institute’s financial statmnts, Journal Vouchers, Requisitions, PO’s, Contracts; Payroll, Invoice & credit card payments). Coeus (grant submission to grants.gov). Data Warehouse/BrioQuery (financial reports).

Financial, Educational (Harvard) & Hospital (Brigham &Women): DocumentDirect (Institute’s financial statmnts, credit card pymnts). Insight (expenditures, real-time encumbrances, budgets, personnel). PeopleSoft (salary allocations, payroll).

Financial, Government: Fastlane (NSF database/grant submission). Nspires (NASA database/grant submission) –Secure sites.

Development, Alumni/ae (MIT): Advance (giving history). Adonis (contact info). RD fileserver (research/contact rpts) –Secure sites.

Admissions, Educational (MIT): Grade20 (MIT’s secure database of personal/educational info on it’s employees & students).

Research, Hospital (Boston Medical Ctr -BMC): Fox Pro 2.0 (statistics). Summit (hospital operations). IDX/SDK (hospital patients).

General: Excel (spreadsheets, etc). Access (expenditures). FileMaker (alumni/ae: events, newsletter, lists & labels. Prospective Graduates: application info. Faculty & Students: personal, academic & course info). Adobe: (Maps: campus, labs, parking).

Jean A. Danek

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JOB EXPERIENCES:

Harvard University, Boston, MA Oct 2007 to Dec 2007

Harvard School of Public Health (HPM) (full-time; MIT: pt 20hrs/wk Left: moved to Western MA/help w/family accident)

Finance Manager: Management of Grants, Contracts and Gifts from Gov., Foundations, and Businesses.

Major responsibility: Administration and oversight of finances for grant and contract lifecycle for Doctors of the division.

 Pre & post-award administration: Oversaw lifecycle of NIH and other sponsored research projects and foundation grants, gifts, private, and business contracts from budget development to management: justifications, submission, spreadsheets, monthly reconciliation, projections; analyze variances; financial reports to PI’s and sponsors; A/P, A/R; closeout; payroll; ensure staff compliance with rules and regulations of monies.

Brigham and Woman’s Hospital (BWH), Boston, MA Aug 2006 to Oct 2006

Division of Social Medicine and Health Inequalities (pt 20hrs/wk –interim help till f-t person was found; MIT: ft 40hrs/wk)

Finance & Grant Manager: Two major responsibilities plus Supervision of PACT (sub-program) Manager

 Finance Manager for Division: matters related to division’s annual budget, expenditures, revenues, budgeting, accounting, reporting, payroll and all other financially related activities of the Division.

 Grant Manager for Doctors: pre- and post– award administration; responsible for research account activity for 25 faculty on US and Int’l projects; managing sponsored projects, foundations and gifts; budget development, projections, reconciliation, variances, compliance, procurement, A/P, A/R, reports to PI, and sponsor. Ensure staff compliance w/government, donor and hospital’s Central Research Administration’s rules & regulations.

 Supervision: supervised PACT Manager (PACT is a sub-program within the Division).

Massachusetts Institute of Technology, Cambridge, MA Sept 1998 to Nov 2007

Department of Earth, Atmospheric and Planetary Science (EAPS) 9/01 – 11/07

SLOAN School of Management, Center for Digital Business (CdB) 3/06 – 11/07

Electrical Engineering and Computer Science Department (EECS) 9/98 – 9/01

MIT, EAPS: Geophysics/Rock Mechanics’ Lab; Geophysics & Planetary/ICE Lab; Planetary/Paleomagnetic Lab

Financial: Management of Grants, Contracts; Procurement, Supervision

Administration of pre- and post government (NASA, NSF, DOE) awards, renewal grants and private contracts (Shell).

 Pre-Awards & Contracts: research and interrupt (NOI) Notices; develop research and cost sharing budgets; write justifications, subcontracts and contracts; work with collaborative institution(s) (Harvard, Vanderbilt, Caltech, WHOI, PSI), on collaborative awards & subcontracts, to develop budgets and assure appropriate paperwork is filed.

 Post-Awards & Contracts: manage grants from inception to closeout. Develop budget spreadsheets, projections; reconciliation; analyze variances; correct billing discrepancies, journal voucher charges to appropriate accounts; reports to PI’s; zero out, close. Ensure staff compliance with policies & procedures of MIT and Award Institutions.

 Award Reports: prepare & submit financials for yearly progress reports, renewal reports, and 6mo / 1yr extensions.

 Procurement: primary liaison to CAO. Extensive purchasing (Int’l and US >2mil) to build and maintain labs: quotes, justifications, requisitions, order lab equip >5k. Negotiate & wrote subcontracts for outside vendors & machinist. Taught graduate students the different vehicles for ordering and purchasing lab supplies.

 Invoice: Monitor expenditures; pay invoices, credit cards and subcontractors/contracts posting against appropriate grants/accounts; close POs; reimburse travel & other expenses incurred by professors, researchers and students.

 Payroll for Labs: monitor, charge accounts, change personnel according to project end/beginnings; correct errors.

 Manage office/supervise: scientists, post-docs, grad students, visiting faculty & Int’l students. Order and track lab/office keys and floor/office space. Connect/disconnect phones and IP drops for computers and network printers.

MIT, SLOAN School of Management: Center for digital Business (CdB)

Financial Asst: Contracts, Invoice, Procurement

Administration of business contracts from U.S. & Int’l corps (UPS, CISCO, GM, BT, CSK, France Telcom …)

 Contracts, Business: Managed contracts from 50+ private companies. Invoiced and deposited checks.

 Contracts, Contractors: Wrote contracts, requisitions for outside contractors, tracked work progress, paid and closed.

 Procurement: same duties as in EAPS above, except on smaller scale.

MIT, EAPS: Graduate Education Office

Administrative Asst: Student application submission, Ed office expenditures

 Graduate Students: Oversaw prospective Applicant process, supporting materials, acceptance/turndown letters, track & reimburse expenditures. Current Students: Developed databases of course questioners, compiled statistics.

Jean A. Danek

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JOB EXPERIENCES (Cont):

Massachusetts Institute of Technology, Cambridge, MA (cont.)

Electrical Engineering and Computer Science Department (EECS) 9/98 – 9/01

MIT, EECS: Microsystems Technology Lab (MTL)

Administrative Asst: Office management and financial duties for Lab and EECS Headquarters (HQ)

Manage office for both MIT’s President Emeritus and Chairman of the Corporation, and the former EECS Dept Head

 Manage offices: Letters, speeches. Schedule meetings, conference room bookings, audio-visual and travel. Web development. Course development. HQ travel vouchers for 125 faculties and HQ ABET Certification.

MIT, EECS: EECS Headquarters, Office of Development & External Relations

Development Asst: Development of Alumni/ae

Manage development office, coordinated functions and researched alumni/ae donations

 Organize and manage ‘start-up’ development office: Letters, alumni/ae reports, pre-publication material. Projected and wrote office’s annual budget. Compiled information and wrote Newsletter and brochures.

 Alumni/ae: Researched giving histories; Contact via phone, meetings, seminars; Planned & coordinated Events.

Commonwealth Learning Center, Needham, MA Dec 1998 – Sept 1999 (pt evenings; MIT: ft 40hrs/wk)

Teacher/Tutor. Tutored math, algebra, geometry, calculus and SAT preparation to grade, middle and HS students.

Boston Medical Center (BMC), Boston, MA Jan 1994 – Sept 1998

Medical Assistant. University Hospital (UNH) 6/97 – 9/98

 Cardiothoracic Surgery. Processed abstracts, manuscripts, OP notes and MD papers. Scheduled tests, heart & lung operations, clinic appointments. Medical record maintenance. Input & extracted statistics for hospital/state reports.

Research Assistant. Boston City Hospital (BCH) 1/94 – 6/97

 Pediatrics & Adolescent Medicine. Supported Director of child abuse program. Central intake for hospital’s 51A abuse reports (confidential), input into database, compiled statistics and reports for City of Boston; primary liaison between BCH & DSS.

OUTSIDE ACTIVITIES:

Volunteer Work. Salmon Falls Artisans Showroom, Shelburne Falls, MA. 1993 – present

Volunteer in artisans gallery, sales, write sales, handle money, answer questions on gallery artisans; obtain blown glass from Int’l artisan, Josh Simpson.

Real Estate Agent. Huskey Realty, Altamonte Springs, FL. 1989 - 1995

Florida Real Estate License. Licensed realtor to buy, sell and rent property in Florida.

Stock Broker. Blinder Robinson, Stamford, CT 1986 - 89.

NASDAQ Security Licenses, Series 7 (stocks) and Series 63 (mutual funds, bonds, insurance).

Licensed stockbroker to buy and sell securities on all exchanges in CT, RI, NY, FL, AR, CO, CA

Senior Tour Guide. Yankee Atomic Nuclear Power Plant, Rowe, MA. Summers of 1972, 1973

Explained operations: of Rowe Yankee’s ‘pressurized water reactor’ and ‘boiling water reactor’ of other nuclear plants in US, to general public and officials of nuclear regulatory industry (NRC, AEC). Utilized: film of plant’s construction & operation followed by question & answer session; slides; tour of information center’s scale models and drawings; tour of nuclear facility’s water processing plant, condensers, turbines, generator, control room and spent fuel area. As Senior guide: trained new guides on plant’s operations; set up tours; lead question/answer session for tour groups.

References supplied upon request and only after being seriously considered as a candidate for a position.

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