Purchasing Agent
Resume:
Pamela M. Cole
Somerville, MA 02144
***.****@*****.***
Energetic individual with over 20 years experience in purchasing, shipping and receiving in an IT department as well as in a manufacturing environment. Fast learner with the ability to adapt quickly in new and changing environments. Capable of working independently or as a team player. Strong work ethic with attention to details and customer focus. Knowledgable in
various modules within PeopleSoft software.
EXPERIENCE
2000 - 2010
Reed Business Information, Waltham, MA
Purchasing Agent, IT - Asset Management
Implemented a new ordering process for all hardware expense orders under $1500 and software expense orders under $2500. Using tickets in the Magic software tool, orders would be placed on my company issued purchasing card thus discontinuing the issuing of purchase orders in PeopleSoft. This new process saved time for all site IT receiving personnel, vendors were paid promptly, the purchases were reconciled at month end to the proper GL codes, and at year end the company received a percentage back of the total amount spent from the credit card company.
Log all capital order requests in Access for all weekly Capital Committee meetings.
Send out RFQ's and research and evaluate potential new vendors.
Purchase desktop and laptop computers, servers, software and related accessories for various company sites through out the county.
Create purchase orders and work orders within the PeopleSoft system. Enter receipts against the orders in the PeopleSoft system.
System creates a 3 way match: purchase order, receipt, and invoice. Research any discrepancies and work with the AP department and vendors to resolve any issues in a timely matter in accordance with Sarbanes Oxley.
Run weekly queries in PeopleSoft for invoices without receipts in the system. Contact sites to receive in goods received.
Attained training classes for new PeopleSoft system upgrade. Trained site managers on receiving goods at sites into the PeopleSoft system against purchase orders. Trained various newly hired employees for the open purchasing agent positions.
Accepted the responsibility of obtaining all receipts and reconciling all Corporate American Express meeting and purchasing cards to insure that the receipts were valid and that all reports meet the auditors' guidelines.
Accepted the responsibility of ordering all cell phones and blackberries for all approved company employees.
Maintained spreadsheets on shared data drive of:
1) All software purchases and the serial numbers
2) All blackberry and cell phones and the mobile numbers
Updated and maintained filing system of all meeting/purchasing card reports as well as purchase orders and all hardware/software maintenance renewals.
1998 - 1999
Implemed, Inc., Watertown, MA
Purchasing Agent / Receiver / Inventory Control
Maintained stock levels for over 400 inventory items.
Received in all goods - issued "lot" numbers to inventory items and moved same to incoming inspection area in the QC department.
Moved QC approved goods into locked stock room and attended weekly meetings on the disposition of non approved QC goods.
Wrote and ordered all purchases for inventory items as well as typed all orders.
Contacted vendors by phone, mail and fax.
Shipped in process materials to sub-contractors.
Sent our RFP's to freight carriers for the shipping of materials to sub-contractors and sent out RFP's to cleaning companies for contract cleaning of our facility.
Evaluated and changed to new vendors resulting in reduced costs to Implemed with better services from new vendors.
Helped set up and maintain inventory levels in new accounting software. Maintained three sets of MSDS books.
Software used: Peachtree, MAS90, Microsoft Word, Excel
1988 -1997
Laser Science, Inc., Newton, MA
Purchasing Agent / Inventory Control / Shipper-Receiver
Receptionist / Purchasing / Inventory Control / Shipper-Receiver:
Run eight line switchboard, screen all calls.
Open, date stamp and sort daily mail.
Enter purchase orders on MCS software. Place and expedite all orders.
Obtained security clearance for government documents.
Input accounts payable information on Realword software.
Invoice customers on MCS software.
Receive and log all incoming material and returns.
Prepare export documents for domestic and foreign shipment of finished goods.
Maintained purchase order log and serial number log for manufacturing department.
Review purchase orders against invoices.
Maintain stock levels on 535 inventory items in unlocked stock room.
Sent out RFQ's to existing and potential new vendors.
Kit subassemblies for outside contractors.
Trained and supervised assistant for Receptionist / Shipper-Receiver duties.
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