Experienced Administrative Support Available

ANDREA R. SPATES

**** ***** **** • Marietta, Georgia 30067• 770-***-**** • *************@*****.***

• Extensive experience working within the government setting.

• Experienced in the compilation of data used for the purpose of training.

• Experienced in creating presentations, booklets, and handouts for training use.

• Knowledgeable in budget analysis, creating RFQ, RFP, purchase orders, invoices and receipts.

• Knowledgeable in government office policy and procedures.

• Hardworking and energetic; flexible; adapt easily to change of environment and work schedule.

• Maintain critical thinking skills essential to a training or group environment.

• Personable with a positive attitude; interface effectively with consumers, co-worker and upper-level management.

EDUCATION / CREDENTIALS

Associates of Science (Administrative Office Technology), Spring 2010

President’s List

Chattahoochee Technical College

Microsoft Office Applications Professional Certificate 2009

Chattahoochee Technical College

Work Ready Certificate (Silver), 2009

Workforce Development

Presentation Skills Certificate 2004

Department of Correction’s Management Training Course

RELEVANT EXPERIENCE

 Upper-level executive support  File coordinating, planning and management  Budget report and analysis

 Multi-line switchboard  Travel Arrangements  Proofreading and correcting

 Customer Relationships  Travel Payments  Conference coordinating

 Contract Management  Management and reconciliation of company credit card  Human resource related experience

WORK EXPERIENCE

Executive Secretary to the Director-January 2008 to Present

Department of Behavioral Health and Developmental Disabilities-Provider Network Management

• Schedule and set up meetings and phone conferences

• Assist providers with application process

• Enter applications using SQL database and assign them to reviewers

• Compile data to create, review, and/or edit PowerPoint presentations for meetings

• Compile data from different sources to create handouts or booklets for presentations

• Process contract invoices

• Track and maintain leave balances

• Track and order office supplies

Spates, Page 2

DATA ENTY CLERK- March 2007 to December 2007

MAHONE GROUP

• Entered demographics for patients

• Compiled data from information collected from CSR’s to analyze and create a spreadsheet

• Created graph comparing the percentages between the non profitable lab charges against the profitable lab charges.

SECRETARY II/ ADMINISTRATIVE ASSISTANT- July 2005 to December 2006

GEORGIA DEPARTMENT OF EDUCATION

• Managing Contract Database

• Managed contracts for vendors, speakers and grant writers

• Arranged meeting space for several large conferences with up to 300 guest

• Procured supplies for conference packages

• Reviewed and/or merged PowerPoint

• Created Purchase Request and Purchase Orders and processing invoice payments;

• Was responsible for travel payments and arrangements for field specialist;

• State of Georgia Visa Purchase Card Holder with a $25,000 limit

• Was responsible for selecting and purchasing of major office equipment such as PC’s, laptops, and digital cameras; interoffice and public correspondences; established new filing system and switchboard operator.

SECRETARY II/ ADMINISTRATIVE ASSISTANT- July 2003 to July 2005

GEORGIA DEPARTMENT OF CORRECTIONS- FISCAL AUDITS AND PROBATION

• Overseen budget expenditures

• Maintained a log of monthly financial records of all the departments within the Division;

• Proofread and updated Standard Operations Procedures Manual used throughout state correctional facilities

• Used Audit Reports to complete individual Audit Finding Reports

• Corresponded with Division Directors, Wardens, Superintendents, and Field Managers concerning Audit Finding Report

• Entered purchase orders and created vendors checks through PeopleSoft Financials

• Utilized OTIS and SCRIBE databases to assist probationer and families

RECEPTIONIST- January 2002 to July 2003

GOVERNOR’S OFFICE OF THE CONSUMERS’ INSURANCE ADVOCATE

• Multi-line switchboard operator

• Entering consumer complaints into the SQL database

• Assisted with correspondences to public concerning their case

• Managed filing system

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