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Manager Data Entry

Rocky View No 44, AB, T2A 1B1, Canada
65 -75K
August 10, 2012

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HUMAN RESOURCES Deborah Hutchinson






* *****



403- 618-2252 (Cell)

403- 272-9473 (Home)

E-mail Address:

E-mail Address:



Attached is a copy of my resume for consideration of above position. My strong administrative, accounting, computer, database and entry skills on a wide variety of systems, allows me to demonstrate my versatility and ability to manage all accounting functions in a fast paced and demanding environment. Having over 28 years of work related experience in full cycling accounting, A/R, A/P, and data entry/database structures, combined with my flexibility and positive attitude; I strongly believe that I could provide a quality of work ethic to any organization.

One of my strongest attributes, I feel, is my willingness to become highly involved in whatever position I hold, never hesitating to take on new responsibilities. Throughout my career, many employers have commented on my exceptional ability to learn and apply new skills rapidly, I love learning new operations and software. I am strongly committed to any projects, changes and conversions that maybe occurring. I enjoy dealing with people and thrive on working in a hectic environment, my organizational skill work well under pressure and aid in meeting deadlines.

I feel my ability to be sensitive to others needs; supportive, caring and understanding has been extremely helpful, when working on projects, conversions or month/year ends. Always trying to maintain and support a friendly environment. My hardworking nature and dedication to producing the highest possible quality of work, has allowed me the opportunity to work independently or as a team player. I have my own transportation, and I am a non-smoker. Salary expectation is open for negotiations.

Thank you for your consideration and I would welcome the opportunity to meet with you to discuss the specifics of an employment opportunity that may meet your needs. You can reach me on my cell: 403-***-**** or 403-***-**** (h), or e-mail:

Sincerely, Deborah

Deborah E. Hutchinson

1340 – 35 Street S.E., Calgary, Alberta T2A 1B1

Phone: 403-***-****, Cell: 403-***-****


OBJECTIVES: To obtain a position that utilizes my previous work experience, interpersonal skills and leadership ability. To champion a challenging position in Accounting, Database Administration, or Management.


Controller/Sr. Accountant/Accounting Manager: Solely responsible for full cycle accounting, beginning to end. Managing in a wide variety of accounting industries: Health Care, manufacturing, construction, restaurant food and beverage accounting. Ending result in full monthly reporting and producing yearly Financial Statements for presentation. Daily preparation of A/R Functions Invoices, Importing Sales and JE for job cost allocation, controlling daily cash flow management and posting deposits, and preparing weekly Sale Reports. A/P, coding, obtaining proper approval, and posting processing. Producing manual and system cheques for signatures. Reconciliation of all banking, A/R and A/P accounts, biggest would be University of Calgary’s account. Ensuring adequate payment by monitoring cash flow and time frame for upcoming payments. Also any office management duties as required. I have set-up 2 private companies full set of books and trained end users, with excellent results.

Processing: Being very careful with deadlines and well aware of penalty for late processing. Petty Cash processing semi monthly ensure all gratituties are paid out and JE processed to correct accounts. Concluding Month-End checklist for closing of the month. Posting all prepaids, accruals, misc., and amortization JE. Inventories: Two Bar inventories beginning and ending COGS and Kitchen inventories processed usage and booked. Bank Reconciliation: Monthly checklist balancing item managed 2 or more bank accounts, CDN/US. Process GST and PST Remittance and Payroll source deductions by preparing and ensuring payment by deadline. Year-end processing: Working closely with General Manager, external auditors and Revenue Canada Auditor, analyzing and reconciliation of accounts and making necessary JE for resolution. Cash Flow Management, dealing with Banks and Revenue Canada.

Accounting Supervisor: Maintaining the functioning of full cycle accounting responsibilities: A/P, A/R, G/L, Subcontracts, Job cost, payroll, petty cash accounting environment. Meeting all month-end deadlines and year-end closing. Heavy reconciliation of old and outstanding accounts with Ledcor, preparing legal documentation for litigation and any pending legal cases.

Payroll duties: Upload into bank and data entry salary and hourly time entry for processing of payroll. All Human resources and benefits duties as required, such as T4s, sick leaves, hiring and firing. To ensure integrity and accuracy with specific controls in place.

Supervision: Of 2-30 personnel in an Accounting and various departments. Diversifying and matching skill sets with task and workload at hand. Training co-workers accounting staff, administration staff, project managers and directors in various aspects of JDE accounting software capabilities. Presented various workshops to get all staff on track with standardize procedures already in place.

Communicate effectively with bank, various customers, subcontracts, vendors, architects and staff with resolutions to accounts and challenges. Analyzing and preparing reporting for job costing.

Database Administrator: To meet the demands and challenges of Database Administrating by offering continuous support and training to all Staff and Sales in relation to current software (Act 2000) by phone or in person. Encouraged co-workers by promoting continued use of software by addressing issues in relationship to users needs. Troubleshooting: identifying proactively any issues or concerns. Problem solving by assisting the I.T. Dept. And Sale Dept. with related issue to Database usage compatibility. Synchronize database across Canada on a routine bases to continuingly update the National Database. Maintaining and repairing databases as required. Responsible for conversions and upgrades, and developing the Act Database to its full potential usage for the business's needs. Mainstreaming National database involving data entry of changes, compressing and re-indexing to secure the integrity of information. Provided analytical reports on regular bases of the status of National

Database to Directors for decision-making. Total conversion for Prairie Hydraulic completed and functioning after a 30 year old DOS database replacement.

Developing and implementing specific requirements by design layout modification to incorporate the growth of business and improve the use of software full conversion to Navision with (PHE) and (Act 2000). Assisted with seminars by interacting with client by taking calls, inputting and updating the National Database with accurate information immediately. Communicated closely with Sale to gather names and numbers to support seminars and compiled listing and reports. Supported registration by attending seminars to help greet and process. Prepared listing of attendance, classifying No shows and shows for Sale to follow up. Provided summary status of each event for Directors needs.

Payroll: ADP, RBC, and Ceridian Payroll processing, meeting cut off times for uploading and processing. Handling new hire and fires, queries and payroll issues. Also manual in house customized software preparation of payroll cheques for signing. Distribution of payroll cheques to correct departments. Monitoring accounts cost and efficiency. Prepping and posting monthly JE.

Controlling Health Benefits, accrual vacation and all aspects of payroll duties.

Memberships: Meet and greet new and old membership, setup, termination, and informing U of C payroll – separate department. Maintaining, monitor and make any necessary corrections as requested upon review. Processing and posting all credit card payments.

Troubleshooting: Analyze trends and monitoring inventories fluxes. Dealing with difficult and challenging individuals, customer, and vendors or suppliers. Support and resolve staffing issues, bridging the gap between the General Manager and other department, by reestablishing policy and procedure or retraining. Assisting in whatever it took to get the jobs done.

Support Staff by compiling listings and labels for mailers. E-mail Press releases on going. Develop fax blaster for processing. Process all Membership forms via Credit cards and banking deposits. Developed Commissions structure and reporting, submitted to Payroll for Sales on monthly bases by meeting cut-off for payment.

Accounts Receivables / Payable Supervisor: With over 28 years experiences providing a full range of function. To comfortable meet monthly and yearly deadlines involved in the accounting process and reporting cycles. Monitor paper invoice and W.O/P.O.s to ensure correct pricing. Reduce operating cost, by efficient methods cost price and comparing. Designed and assisted in implementing procedures to track and reduce cost whenever possible. Monitored consignment by analyzing fluxes in quantities and pricing. Accomplished in receiving discounts for early payment. Deferring payments as long as possible due to financial policy at TCP. Worked closely with other Departments and Branches to accomplish certain projects requiring accounting data and advice. Handling phone inquiries related to payment and maintaining Accounts Payable files.

Accounts Receivable/Payables Duties: Duties have included creating and printing invoices using companies’ software such as DacEasy, Great Plains, Globetek, JDE and Viligent from dockets, signed contracts, rental agreements, or P.O.’s. Setting up customers/Clients, Canadian/US database by assigning codes. Paying attention to specific details, pricing and approvals of the jobs or rentals being billed out, as well as credit checks. Inputting cash receipts, objective was to collect within 15 days, by offering a discount 2%/15 n/30, to encourage early payment. This aided the company’s cash flow and gained interest on short term, as well as quick turn around for A/R. Collections and reconciliation of accounts, by calling, sending letters/faxes or providing info for Equifax. Making Arrangement for payments, for recovery of outstanding A/R. Cleaned up and recovered substantial amount, flagging anything over 30-60 days, working from A/R aging report. Conversion occurred to new system and software, learned and training the A/R module. Worked within a time frame, month-ends and year-ends by providing accruals, journal entries, and reports. Bank deposits and picked up cheques. Organized and maintained A/R filing system. This experience has been gained while on various assignments such as Votec, National Music, Canadian Occidental.

COMPUTER SKILLS: Databases, Software and Spreadsheets: Developing and maintaining database, strong data entry skills, QuickBooks, Mirscosoft Great Plains V8, Auto Point, JDE Oneworld 7, Jonas, Act 4.0.2, Act 2000, ACCPAC DOS, MAS90, Easy Pay–RBC Payroll, Simply Professional, Microsoft Navision V6, DacEasy, Voyageur, ESP, Kronos, Avanti. Excel II, Microsoft Word 2010, Word Perfect, Quattro, Outlook E-mail, Lotus, Corral Draw, Draw Perfect, Globe-Tek, PageMaker, Paradox, Abacus, Oracle, Power Point, Visio, Winledge, Viligent, Maximizer and Palm Pilot. Other function such as back-ups, revisions, conversions, upgrades, fax blasts, E-mail blitzes, synchronization.


Recovery crisis Management: To keep System-Aire Inc’s door open, by cash flow management, heavy reconciliations, working with Vendors, Customers, Bank and Revenue Canada. Catch up Prairie Hydraulic Ltd. (2 yrs), Divisified Coatings Ltd (2 yrs) and Pacific Fluid Systems Ltd. (5 yrs-had 1 yr left to complete) all in a 1 year time frame to current and complete a conversion from 30 years old software Auto Point to Mircosoft Navision version 5. This was a big challenge and accomplishment, very exhausting.

Developed Act Database into a functioning and manageable database across Canada. Trained Staff on usage of Act 4.0.2 and Act 2000 conversion. Developed Design Layout to provide more detailed client profile. Provided on going support and assistant by phone and in person. Support and complete conversion of software. Strong and aggressive analytical skills.

Recovery of $50K on A/P issues outstanding, in regards to Canada Post and Telus contract rates with Transcontinental. Ikon Survey to determine needs to update equipment for effective cost and savings. Work closely with Telus on mobility so they could retain us as a loyal customer, by matching the competitions at EC&M Electric.

Non-payment disputed and won $10K, General Fasteners.


High degree of integrity demonstrated with the responsible for handling highly confidential information. Employee Personal/Benefits files. Discretion with Employment and Payroll confirmation credit and criminal checks. This experience was gained at Nova Human Resource Dept and Ledcor Construction Ltd.

Also processing payment and deposits for programs using POS for Visa, MC, and Amex.

EDUCATION: 2003 Business Management Certificate – S.A.I.T.

Registered with CGA continually working towards a designation – going into 3rd Level, considering switching to CMA – as it may be better suited for me.


1998 Jr. Accounting Certificate – S.A.I.T. (Completed Dec/98)

1990 H & R Block Tax Course

1978 Fanshawe College – Secretarial Sciences

Considering: Psychology as a Major


2012 –CURRENT RIC’S Grill – Controlle, Oculus –Accounting

(same owner)

2009 – 2011 EC&M ELECTRIC 1934 LTD.

Position: Accounting Manager/Payroll Admin

2009 - 2009 The Brenda Strafford Foundation Ltd

(Contracted) Position: Accounting Manager

2006 – 2008 Prairie Hydraulic Equipments Ltd

Diversified Coating Ltd

Pacific Fluid Systems

Position: Controller for all 3 companies/Payroll Admin


Arrowhead Spring Water Ltd. - Position: Controller

Teatro Restaurant Ltd. - Position: Controller

General Fasteners Ltd. - Position: A/P Supervisor

The University Club - Position: Office Manager/Sr. Accountant

System-Aire Inc. - Position: Controller, Accountant, Office Administrator, Payroll Admin.

2001 – 2003 Ledcor Construction Ltd.

Position: Regional Coordinator

Accounting Supervisor/Senior Accountant

1998 - 2001 International Properties Group

Position: National Database Administrator Marketing

1993 – 1998 TransContinental Printing Inc.

Position: Accounts Payable Clerk Data Entry Operator

1991 – 1993 PCL Construction

Positions: Cost Accounting Clerk Data Entry Operator

1984 – 1999 Sci-Com/Informatrix Group

Position: Senior Data Entry Clerk

(Seasonal Tax Time and special projects)


Psychology, Human Resources, Behavior Development and Mediation methods. Activities: Enjoy Swimming, Ice, Rollar Skating, Camping, Fishing and Hiking. Have a unit in Fairmont Hot Spring, B.C. Other interests are quilting, Cello, Art and Wildlife (I have been chasing Eagle with my Dad since I was 7; he is a wild life Artist and Photographer).


Contact this candidate