Administrative Assistant Human Resources

Ginger A. Renfro

**** ****** ***** **** ***, Palm Harbor, FL 34684

727-***-**** / dy98nf@r.postjobfree.com

Summary of Qualifications

Highly skilled and organized executive administrative assistant with more than 10 years of administrative and office assistance experience. Proven ability to provide superior support for corporate officers and executives. Exceptional organizational skills including the detailed management of administrative, office and personal activities. Adept at coordinating schedules, preparing travel arrangements and maintaining calendars. Outstanding people skills including the ability to communicate well at all levels. Strong background in large-scale ERP project coordination, human resources, security compliance, and environmental health and safety.

Highlights

Exemplary corporate audit record founded upon an extensive knowledge of safety rules and regulations. Successfully completed the EHS annual corporate audit and received the “L-3 Security and Detection Systems Service Award “ for the past 2 years. Accomplished corporate event planner including events such as classroom training, management luncheons, and incentive programs. Received service award for a successful holiday celebration for all employees presented by the Director of Operations.

Office Skills

Proficient in Microsoft Office 7 (Word, Outlook, Power Point, and Excel), Lotus Notes 8.5, SAP, Cup experience (system security authorization request and approval system), and Internet Explorer.

Travel and conference arrangements, corporate event planning, budget planning, scheduling of training events, logistical and operational management project consultant resources including on boarding, orientation, and roll-offs, and excellent interpersonal and communication skills.

PROFESSIONAL EXPERIENCE

Pall Aeropower Corporation, New Port Richey, FL

JUN 2011 – PRESENT

SAP Project Administrative Assistant (Long term assignment with Kelly Services)

Managed the logistical and operational support for over 100 project SAP consultants and Trainers for the Western Hemisphere, UK, Brazil and US

Implementation and support of Service Desk for Pall Aeropower Corporation SAP Project

Assisting the IT Department with Service Desk Ticket to implement consultant with SAP Client Access.

Responsible for scheduling, logistics and maintain SAP training materials for employees for Pall and other Pall site employees or IBM consultants

Responsible for international invitation letters for SAP Consultants to prepare for traveling to the US for consulting services.

Automating administrative and operational functions to aid in day-to-day system support activities.

SAP CUP (Complaint User Provisioning) responsible for securing end user access for 100 on-boarding consultants.

Maintained training rosters, classroom scheduling, coordinated training schedules for 500 end users, served as central point of contact for training and security communications, responsible for tracking of computer hardware, copied, collated and organized training packets for all training courses. Responsible for logging service desk tickets for security access. Reserving conference rooms for conference calls, executive pmo – gather presentations from all the global site leads and put in PowerPoint, updated pmo status reports, maintained training statistic report for corporate headquarters

SuperTarget, Clearwater, FL

FEB 2011 – APR 2011

Part-time Cashier, Customer Service Associate (Seasonal position)

Processing merchandise, greeting customers, great communication and team member.

Assisting the fitting room and preparing to place ready to wear back to their locations.

Processing merchandise and zoning ready to wear, accessories, and children’s.

Scherer Staffing/ Senior Home Care

NOV 2010 – JAN 2011

Administrative Assistant / Receptionist (Temporary Assignment)

Responsible for answering main switchboard, greeting all prospective and current clientele.

Accountable for handling mail and shipping distribution.

Assisting other managers and departments as needed, with travel, conference room scheduling.

Whittel & Melton, LLC, Spring Hill, FL SEP 2010 – OCT 2010

Legal Receptionist (Temporary –Part – Time)

Accountable for the front desk of the office and greeting all prospective and current clientele.

Responsible for answering main switchboard and handling mail distribution.

Assisting other paralegals with, maintaining all legal filing and other documentation.

Keystone Staffing Resources, St. Peters, MO MAY 2010 – AUG 2010

Temporary Assignments

Receptionist, Administrative Associate / Rose International, Inc., Chesterfield, MO

Managed corporate main switchboard that covered six locations nationally and one international switchboard.

Responsible for assisting all recruiting managers and staff with new hire packets, mail distribution, and other new hire documentation for processing.

Administrative Receptionist American Heart Association, St. Louis, MO

Responsible for main switchboard, other administrative assistant support to the VP of Operations.

Assisted with the 2010 Heart Walk, that was held at the Busch Stadium in St. Louis, MO.

L-3 Communications Security & Detection Systems, St. Petersburg, FL FEB 2007 – DEC 2009

Administrative Assistant to the VP of Human Resources & Environmental Health and Safety

Administration & Organization

HR - Coordinated and set-up high-level conference calls, board and management meetings, special events, and travel arrangements for top executives.

Responsible for training and development of new hire employees which consisted of new hire orientation presentations of the benefits, issuing of employee access badges, organization development, health and safety issues.

Maintained outlook calendar for all conference, boardrooms and catered lunches for employees or management meetings.

Chairperson for employee’s relations and coordinated association functions, such as employee health and wellness fair and other holiday events, exhibits, and job fairs.

Documented all employees’ training, created filing systems for employee files, and W4’s.

EHS - Provide security, safety and access control for employees and visitors for L-3 Communication Security and Detection Systems.

Productively conducted work site observations, safety audits and inspections of fork lifts, ladders, chemical inventory, and fire extinguishers ensuring the facility have adequate safety equipment and necessary PPE.

Managed 100 field technicians and reviewed the weekly, monthly reports review of the x-ray machines to check the radiation levels on the lead curtains that were required for the machines.

Monitoring quarterly to enhance the security foreign person process for security purposes, all forms, identification had to be presented before access to our buildings.

Baxter Health Care / Tampa Bay Facility, Largo, FL

JUL 2003 – FEB 2007

Administrative Assistant for the Plant Manager / Human Resources

The key role support for this position was of high-quality confidential materials, in an efficient and timely manner, while working closely with the Plant Manager, Human Resources department and other executive officers in this facility.

Manage administrative functions within department to include assisting HR Manager with recruitment, hiring and completion of new-hire administration processes.

Organized details of meetings, agendas, travel arrangements, itineraries, and expense reports.

PSCU Financial Services, St. Petersburg,FL NOV 2002 – APR 2003

Promoted to Administrative Training Assistant

Maintained the corporate library for students and scheduled training classes on a weekly and monthly basis.

Planned and completed various special projects, communicate regularly with corporate officers and representatives from different organizations and agencies.

Setup of classrooms and meeting rooms for employees and executive staff, along with catering needs.

Reviewed literature and updated training materials and new hire orientation packets for upcoming classes.

Consulted with management and employees in providing help and support in providing training materials.

Front Desk Coordinator to the VP of Human Resources and staff

OCT 2001 – NOV 2002

Manage administrative functions within department to include assisting HR Manager with recruitment, hiring and completion of new-hire administration processes.

Diligent, detailed oriented assistant knowledgeable of all office functions and with a solid background in human resources.

Managed the front desk, answered main switchboard, and handled visitors in a 500-employee company that was engaged in financial products and service.

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.

Professional Development:

Fred Pryor Seminar –How to Excel as an Administrative Assistant

Padgett Thompson Seminar – Business Writing Workshop Seminar

Education - St. Petersburg Senior High School, St. Petersburg, FL

References Provided Upon Request

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