Experienced Administrator

Resume of: Carole M. Selph

**** ********* *****

Jacksonville, Florida 32244

Phone 904-***-****

E-Mail ********@*********.***

Experience:

March 2008 – January 2009 McGowan’s Heating & Air Orange Park, FL

Residential Construction Coordinator

Schedule installations for all residential new construction

Schedule installations for equipment replacement/change out

Coordinate service and repairs with necessary managers and departments

Invoice at job completion

Schedule service for any items needing repair

Pull permit in surrounding counties with appropriate government agencies.

Obtain required inspections with appropriate government agencies.

Maintain budget items and pricing for all active jobs.

Create and maintain records in computer system.

Monthly records reconciliation.

Invoice collection calls as necessary.

June 2007 – March 2008 Armco Builders, Inc. Orange Park, FL

Construction Coordinator

Serve as liaison between Project Manager, Subcontractors, and Armco Management

Serve as customer contact through completion of home and warranty.

Plan reviews with Customers.

Distributed permits, blue prints, designer upgrades and change orders as required.

Processed and distributed contracts as required.

Weekly status reports to Management.

Executive Administrative duties as requested by President.

Administered and maintained new tracking system and new filing system.

Invoice Approval.

Approval and proofing of marketing material as required.

Sep. 2005 – April 2007 SEDA Construction Company Jacksonville, FL

Production Coordinator

Served as liaison between Project Managers, Subcontractors, and Vice President of

Construction.

Distributed permits and pre-permit packages on weekly basis.

Weekly status reports.

Weekly data analysis.

Daily schedule updates.

Issued variance purchase orders when necessary.

Weekly meeting with Project Managers.

Executive Administrative Duties as necessary.

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Resume of Carole Selph

Seda Construction Continued

Timely communication with other departments.

Communication with local governing agencies regarding building process.

Invoice Approval.

Maintain office supplies.

July 2004 – Sep. 2005 Brinks Home Technologies Jacksonville, FL

Builder Support Representative

Work directly with customers during pre-construction to design life safety systems,

structured wiring systems, home theater systems, multi-room stereo systems,

and intercom systems that best benefited their lifestyle.

Sale of monthly security monitoring agreements as well as equipment and protection plans.

Coordinate customer appointments with builder design consultants.

Process customer sale agreements.

Report daily to Sales Manager and Branch Manager.

July 2000 – July 2004 Morrison Homes St. Augustine, FL

Office Administrator

Worked directly with Vice President of Operations and Vice President of Construction to

“start up” operations in Jacksonville.

Accounts Payable – Coding invoices, verifying budgets, approving invoices for payment,

reconciling monthly statements, managing utility accounts

Accounts Receivable – Reporting payments and earnest money deposits received weekly,

crediting to jobs, depositing into company account.

Human Resources – Drug screening, background investigations, profile testing, new hire

orientations, maintain employee files, track vacation/sick time used, benefits

administration, payroll, terminations/exit interviews, workers compensation claims,

OSHA compliance, corporate travel arrangements

Office Management – Maintain office supplies, stationary, break room supplies, workflow

Executive Administrative Duties – typing, filing, copy, distribution, assemble presentations,

scheduling company functions, etc.

Relaying construction information to subcontractors and builders as necessary.

Contract processing, permitting, closings, warranty, and marketing as necessary.

February 1998 – July 2000 Trademark Homebuilders Jacksonville, FL

Sales Administrator

Processing Contracts – Review contract for accuracy, order blue prints and site plan, enter

into tracking and accounting system, route to Vice President of Sales for approval.

Customer Contact from Sale to Close – Liaison between Builder, Project Manager, and

Customer.

Accounts Receivable – Report earnest money deposits

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Resume of Carole Selph

Trademark Homebuilders Continued

Schedule Closings with Builder and Customer – Coordinate weekly with Customers,

Builder, Project Manager, Mortgage Company, Title Company, and Closing

Attorney.

Relaying construction information to subcontractors, builders, and customers as necessary.

Sales Commissions – Report commissions due to sales associates from closed sales on

a bi-monthly basis.

Administrative Duties – Typing, filing, copying, distribution as necessary.

August 1994 – February 1998 Panitz Homes Jacksonville, FL

Administrative Assistant

Coordinated Customer Closings – Contacted customer and real estate agents with closing

date, location, and funds required. Assembled packages for Attorney. Reported

monthly to corporate office.

Researched and Assembled Land Purchase Packages – Researched local

market/competitive information, created graphs, charts, and maps, and assembled

information for corporate approval.

Coordinated Land Closings – Met with construction department to determine which lots

were needed, contact developer, scheduled with attorney’s office, reviewed

closing statement.

Permitting – Ordered blue prints, site plans, energy calculations, truss details, architectural

review committee approval, receive building permit from governing county, relay

information to builders and subcontractors.

Administrative Duties – Typing, filing, copying, distributing as necessary

Computer Skills and Training:

Microsoft Office, including Word, Excel, Outlook

Accounting Software including AS400, Buildsoft, Builder MT, Profit Builder, TMS

Ordering Software including Foxpro

Action Interview Training

Burglary Alarm Systems Agent, State of Florida (2005)

Fire Alarm Systems Agent, State of Florida (2005)

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