administrative assistant
Resume:
Sandra L. Mahoney
Home: 636-***-**** #* Winterhill Court E-Mail: **********@***.***
Cell: 314-***-**** O’Fallon, MO 63366
Twelve Years Experience as an Administrative Assistant
Dependable, outgoing professional with experience in Microsoft Office, Word, Excel, Access, and various other software programs. Experienced with Accounts Payable and Receivable. Selected to collaborate on numerous special projects. Demonstrated ability to keep confidential information and work independently.
PROFESSIONAL EXPERIENCE
ITT Technical Institute
3640 Corporate Trail Drive January 2008 to Present
Earth City, MO 63045
MARKETING SECRETARY / RECEPTIONIST
Accomplishments:
• Voted employee of the month for May 2008 by co-workers and management
Responsibilities include:
• Greet all visitors
• Answer multi-line phone system
• Maintain student information in ITT database
• Bulk marketing mailings of upcoming school events
• Create weekly marketing letters for sales representatives and department chairs
• Order and track office supplies for the marketing department
• Maintain Excel spreadsheet of company phone extensions
Prudential Alliance Realtors November 1998 to December 2007
17050 Baxter Road, Suite 200
Chesterfield, MO 63005
ADMINISTRATIVE ASSISTANT
Accomplishments:
• Recipient of the first two Employee of the month awards.
• Developed a spreadsheet to track expenses by property for inclusion in closing costs.
• Developed and implemented inventory system for brochures and office supplies to prevent outages.
• Computerized inventory system and phone lists
Responsibilities include:
• Preparation of correspondence and reports for the President.
• Preparing marketing literature from agent’s reports.
• Monitoring, verifying and submitting invoices for all relocation properties.
• Preparing closing documents and billings for title companies.
• Perform accounts payable and receivable functions for all relocation properties.
• Development and implementation of marketing promotions including mass mailings. Collaborate with the advertising department on the development of color brochures.
• Handle all front office functions including processing a 12 line phone in a timely manner.
• Maintaining inventory and ordering office supplies for 4 departments; ordering and scheduling office equipment service as needed.
• Event planning.
• Coordinating the planning of company meetings for over 400 agents.
• Scanning of documents
• Distribute daily mail to all departments
Logan College of Chiropractic December 1995 to June 1998
1851 Schoettler Road
Chesterfield, MO 63017
SECRETARY, REGISTRAR’S OFFICE (August 1996 - June 1998)
Responsibilities included:
• Secretarial duties including dictation, filing of confidential information, preparing correspondence and generating data bases, spreadsheets and various reports.
• Posting grades and syllabi for all trimesters.
• Maintaining faculty licenses and verifying expense reports.
• Compiling daily attendance records and data used for insurance reimbursements.
• Assisting students with class enrollment questions.
GRADUATION CREDIT COORDINATOR (December 1995 – August 1996)
Responsibilities included:
• Monitoring and reporting graduation credits for over 1,000 students.
• Processing weekly reports to the Chief of Staff, Business Manager and Student Supervisors.
• Promoted to Secretary, Registrar’s Office.
Previous Banking Experience
Mercantile Bank of St. Charles County
First National Bank of St. Peters (Centerre Bank)
Bank of St. Charles County
Contact this candidate