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Administrative Assistant Sales

Location:
New York, NY
Salary:
40,000
Posted:
July 17, 2012

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Resume:

Donna Vitucci

**-** **** ******

Maspeth, NY ****8

917-***-****

*/**-*/** ****** LABORATORIES, INC.-New York, NY

Administrative Assistant

- Maintained 8 calendars and scheduled meetings for one Vice President and two Associate Directors and four Managers

- Administrative support to Managed Care Department which consists of about 15 employees

- Provided support to Managers of Specialty Markets (Managed Care field sales force of over 40 people)

- Occasional relief of receptionist using Cisco Telephone System

- Coordinate conferences, set up conference calls, and travel arrangements to accommodate the entire Managed Care force

- Travel (attended sales meetings)

- Assist in Medicaid drug rebate processing:

• Process all state and supplemental program invoices.

• Track invoices through all phases of process to ensure timely remittance

• Process Medicaid drug rebate invoices into CARS/Medicaid database

• Contact states to ensure that quarterly invoices have been submitted

• Properly communicate all disputes and resolutions to the appropriate Managers

4/97-12/99 Secretary-Report to one Director, three Managers for Contract Operations Department

- Oversee daily operations of the Contract Operations Department

- Administrative and operational support to contract coordinators

- Tracking of Amendments and awards

- Enter Medicaid invoices into database

- Prepare contracts in Microsoft Word and prepare spread sheets in Excel

3/94-3/97 SWISS RE FINANCIAL PRODUCTS-New York, NY

1/96-3/97 Executive Secretary

- Report to three Vice Presidents, an Associate and an Analyst

- General secretarial duties and coordinate special projects

- Prepare presentations using powerpoint

3/94-12/95 Receptionist/Secretary

- Typed correspondence on Microsoft Word

- Typed up travel schedule for supervisors and officers

- Typed checks and expense reports

- Secretarial backup support and phone coverage

8/91-6/92 LaGUARDIA HOSPITAL-Queens, NY

Junior Secretary to Head Nurse

- Assisted hospital personnel-Sent employees to various departments for tests

- Data Entry (IBM Computer)-Alpha and numeric medical information of employee

- Answered phones

- Maintained calendar

1/93-10/93 KATHERINE GIBBS SCHOOL-New York, NY

EDUCATION: One year certificate program-Information Processing

- Typing 65 wpm, Microsoft Word, Excel, Outlook, Powerpoint

- Data Entry

- Excellent verbal and written communication skills

QUALIFICATIONS PROFILE:

KEY STRENGTHS: Interfaces equally well with clients, colleagues and management at all levels.

Consistently completes tasks prior to deadlines and flawlessly supports company objectives to achieve long and short.

Well-organized self-starter equally adept at spearheading independent projects

and working as integral member of cross functional teams.



Contact this candidate