Donna Vitucci
Maspeth, NY ****8
*/**-*/** ****** LABORATORIES, INC.-New York, NY
Administrative Assistant
- Maintained 8 calendars and scheduled meetings for one Vice President and two Associate Directors and four Managers
- Administrative support to Managed Care Department which consists of about 15 employees
- Provided support to Managers of Specialty Markets (Managed Care field sales force of over 40 people)
- Occasional relief of receptionist using Cisco Telephone System
- Coordinate conferences, set up conference calls, and travel arrangements to accommodate the entire Managed Care force
- Travel (attended sales meetings)
- Assist in Medicaid drug rebate processing:
• Process all state and supplemental program invoices.
• Track invoices through all phases of process to ensure timely remittance
• Process Medicaid drug rebate invoices into CARS/Medicaid database
• Contact states to ensure that quarterly invoices have been submitted
• Properly communicate all disputes and resolutions to the appropriate Managers
4/97-12/99 Secretary-Report to one Director, three Managers for Contract Operations Department
- Oversee daily operations of the Contract Operations Department
- Administrative and operational support to contract coordinators
- Tracking of Amendments and awards
- Enter Medicaid invoices into database
- Prepare contracts in Microsoft Word and prepare spread sheets in Excel
3/94-3/97 SWISS RE FINANCIAL PRODUCTS-New York, NY
1/96-3/97 Executive Secretary
- Report to three Vice Presidents, an Associate and an Analyst
- General secretarial duties and coordinate special projects
- Prepare presentations using powerpoint
3/94-12/95 Receptionist/Secretary
- Typed correspondence on Microsoft Word
- Typed up travel schedule for supervisors and officers
- Typed checks and expense reports
- Secretarial backup support and phone coverage
8/91-6/92 LaGUARDIA HOSPITAL-Queens, NY
Junior Secretary to Head Nurse
- Assisted hospital personnel-Sent employees to various departments for tests
- Data Entry (IBM Computer)-Alpha and numeric medical information of employee
- Answered phones
- Maintained calendar
1/93-10/93 KATHERINE GIBBS SCHOOL-New York, NY
EDUCATION: One year certificate program-Information Processing
- Typing 65 wpm, Microsoft Word, Excel, Outlook, Powerpoint
- Data Entry
- Excellent verbal and written communication skills
QUALIFICATIONS PROFILE:
KEY STRENGTHS: Interfaces equally well with clients, colleagues and management at all levels.
Consistently completes tasks prior to deadlines and flawlessly supports company objectives to achieve long and short.
Well-organized self-starter equally adept at spearheading independent projects
and working as integral member of cross functional teams.