Executive Assistant
Resume:
Sabrina A. Harvey
P.O. Box ****** 617-***-****
Boston, MA 02112 ************@*****.***
_______________________________________________________________________________
WORK EXPERIENCE
Office Team, Boston, MA (Temporary Assignment) 06/2008 – 02/2009
Best Doctors
Executive Assistant
- Provided as-needed administrative support for VP including calendar management, travel arrangements and meeting planning.
- Worked on various marketing and sales projects and assignments utilizing Sales Force.
- Provided back up support for patient in-take.
- Oversaw the corporate travel program.
Vitrue, Inc , Atlanta, GA (Contract position covering employees Maternity Leave) 09/2007 – 01/2008
Office Manager
- Assured smooth and efficient daily operation of administrative functions of the company.
- Oversee facilities and act as a liaison with building management.
- Monitored office supplies.
- Provided as-needed administrative support for CEO including some travel arrangements and calendar management.
- Coordinated and administered benefits to include medical/dental/insurance/401K etc.
- Planned group lunches and dinners including the Holiday event from initial concept through final details. (I.e. coordinating meeting time, location, menus etc.)
- Assisted the Marketing team on various projects.
The Pohly Company, Boston, MA 05/2006 – 05/2007
Executive Assistant to CEO
- Maintained divisional calendar, schedules appointments, and handles correspondence
- Prepared sensitive/confidential material (presentations and/or correspondence, organization charts, etc.)
- Coordinated travel for the Division President as necessary
- Coordinated meetings and special events.
- Answered phone for the Division President.
- Provided administrative support to the Division President and direct reports.
- Promoted a positive company culture.
- Other tasks as assigned.
CyTerra Corporation/L-3 Communications, Waltham, MA 04/2002 – 5/2006
Executive Assistant to CEO/Human Resource Representative
- Provided high-level executive support to CEO, screening mail, answering phones, scheduling meetings, coordinating travel, preparing travel expenses and other projects and administrative functions.
- Reduced travel expenses by researching lowest airfares and negotiating corporate rates at local hotels.
- Assisted in the growth of company by utilizing recruiting and human resource skills.
- Coordinated and administered benefits to include medical/dental/insurance/401K etc.
- Utilized web design skills to develop an intranet used to disseminate benefits and
company information to employees.
- Became a Certified Notary Public in MA.
R&P/AppNet/Commerce One, Cambridge, MA 9/1997 - 5/2001
Executive Assistant/Human Resource Coordinator
- Provided high-level executive support to CEO, screening mail, answering phones, scheduling meetings, coordinating travel, preparing travel expenses and other projects and administrative functions.
- Coordinated and administered benefits to include medical/dental/insurance/401K etc.
- Facilitated new hire orientation process by developing a presentation that acclimated
new hires to the company.
- Helped maintain positive employee relations and high level of morale (COE Awards
Program, Contests, Luncheons, Team Building Events etc.)
- Assisted with professional development and training of the employees by inviting speakers and career coaches to give seminars on various topics ( i.e . Dealing with Difficult Customers, Professional Etiquette)
- Maintained HRIS/Personnel files utilizing Cost Point.
- Planned group activities, meetings, open houses and incentive functions.
College Recruiter
- Involved in the development of technical and non-technical recruiting strategies to increase applicant flow.
- Scheduled and conducted interviews for potential candidates.
- Processed offer letters and negotiations with selected candidates.
- Acted as a liaison for college recruitment efforts by attending job fairs, planning open-house programs and conducting on-campus interviews.
Meeting and Events Manager
- Scheduled and supported activities for meetings and open houses.
- Coordinated and planned group events from initial concept through final details. (I.e.
- coordinating meeting time, location, menus, entertainment and transportation).
- Negotiated services within budget.
Office Management
- Assured smooth and efficient daily operation of administrative functions of the company.
- Oversee facilities and act as a liaison with building management.
- Coordinated internal and external office moves in both MA and CT.
- Negotiated vendor contracts and arranging for servicing or repair of office equipment such as computers, printers, fax machines, copiers, telephones and pagers.
- Monitored office supplies.
- Directly responsible for hiring and supervision of administrative support staff in MA & CT.
- Provided as-needed administrative support for executives including some travel arrangements and calendar management.
Ontar Corporation, North Andover, MA 6/1989 - 7/1997
Executive Assistant/Office Manager
- Implemented all of the administrative aspects of this research and development company.
- Coordinated general office maintenance and service agreements.
- Maintained an appropriate inventory of office supplies.
- Created all marketing materials for mailings, meeting and magazine advertisements.
- Developed promotional program generating approximately $20,000 in increased sales.
- Handled inquiries about products and initiated sales follow up to procure new accounts.
- Facility Security Office (FSO) for Government with Secret Clearance.
- Assisted in the development of the Web Page.
EDUCATION
Bachelor of Arts in Psychology Boston College
5/1989 Chestnut Hill, MA
SKILLS
Microsoft Applications – Excel, PowerPoint, Outlook, Word
Act Database, Dreamweaver, Pagemaker, Photoshop, HRIS Costpoint, Salesforce
CERTIFICATIONS
12/2001 Web Development Certificate Boston University
Secret Security Clearance
Notary Public in MA
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