Accounting, Executive Assistant, Procurement,Bookkeeping , Customer Sr
Resume:
Terrence C. Teel
**** ******* ******, *********, ******** 21231
Accounting/Procurement/Contracting/ Budget Analyst/Executive Assistant
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PROFESSIONAL SUMMARY
I am an experienced Federal Government/Private Industry professional with over 20 years dedicated to total Customer Satisfaction, Budget/Resource Management, and Administrative Support. I am a results driven performer, and fully able to deliver positive results, as well as working with diverse populations on international levels.
PROFESSIONAL WORK EXPERIENCE
Department of Defense (Civilian Personnel Policy) April 2011 to Present
Correspondence Specialist
I assist the Chief of Staff, Under the Office of the Secretary of Defense, Civilian Personnel Policy with all incoming correspondence addressing various policy and sensitive civilian issues. I perform the task of filtering all incoming documents for review, working within a correspondence management tool called Staff Action Control & Coordination Portal (SAACP); I monitor content within correspondence to ensure proper structure and grammatical presentation, as well as to initiate correspondence from the office internally. I manage the routing group to capture the necessary responses, coordinations and or comments needed for particular subjects and topics of correspondence generated within the agency. I manage an Excel spreadsheet, approved by the Chief of Staff and the Deputy Assistant Secretary of Defense, (CPP), used to monitor the flow of correspondence from entry, through review, coordination and obtaining appropriate signatures. Other duties include assisting the Legislative Liaison with preparing congressional related reports and special projects, greeting guests, answering the phones, making copies, filing, and calendar management. I attend weekly correspondence review with the Chief of Staff and Deputy Assistant Secretary of Defense, (CPP), to discuss and provide overviews pertaining to current status distribution of correspondence. Prioritize workload and supervised intern assigned to the office for six months.
Voice of America/ South Asia Division January 2005-April 2011
Administrative Officer/Budget/Procurement Analyst
Budget expert with establishing procurement and budgetary functions; to include initiating internal and external requisitions for services and or suppliers and by determining the needs of various offices in the Federal Government through a financial system called Momentum. This procurement tool combined the overall budget for the agency and individually captured each office total budget allotted for expenses and expenditures. I worked closely with Director and Executive Officer at each stage of the budgetary process; solicited program requirements from Service Chief (s), prepared cost estimates and budget requests for both “going rate” (GOE) and Salary Expenses (S&E) funds. I prepared the preliminary financial operating plan for the entire division in all areas of services; also, maintained an accurate account of spending trends and potential fiscal funding challenges as it related to the entire budget. I coordinated and maintained communication between the Executive Officer and the Office of Contracts to ensure that budgetary procedures and processes were in place to comply with the appropriate Federal Procurement Regulations and internal IBB (International Broadcasters Bureau) policies on small purchases and contracting and procurement data and reports.
I initiated each procurement function based on need and the availability of funds. Worked closely with service chiefs to identify areas needing additional funding for upcoming fiscal appropriations, to include salaries, administrative, bureau budgets and contracting, based on prior year allotments. Performed budgetary functions to include budget formulation, by meeting with Service Chiefs along with the Division Chief to establish a strategy for fiscal funding appropriations to manage services and programs provided by the agency; budget execution, to ensure funds were disbursed appropriately to the components to execute services within the scope of mission practices, as well as adhering to the rules and regulations of government funding appropriations.
I reconciled the expenditures and allotments for the entire division; utilizing an excel spreadsheet, to include transferring funds within agency accounts to ensure funds were available to cover expenditures. Served as the signing official to establish that funds were available. Monitored spending trends referencing all accounts to include, Personal Service Contractors, Purchase Order Vendors and Overseas Stringers (contractors), Blanket Purchase Orders to ensure expenditures matched the beginning allotted funds and to prevent over spending an account without funds to cover the services or items (ratification).
Accounted for deliveries and signatures from appropriate parties; performed accounts payable and receivables, processed invoices for services rendered under vendors, monitored arrival times and destinations, for services, supplies, personnel management, training, management and requisition of purchase order talent, effective and efficient management of space, office equipment, automated systems and other administrative support.
I managed all aspects of the agencies Government wide Commercial Purchase Card (GPC) and individual services which fell within the fiscal year period budget. I engaged a process to ensure each individual agency’s cardholders reconciled with my accounting on a monthly basis; and to provide individual statements in a timely manner and maintained a filing system containing all documentation pertaining to GPC purchase card holders.
As an Administrative Assistant, I performed the duties affiliated with Governmental travel, vouchers and grants using a travel system E-2, initiating each individual travel function to include itinerary, per diem, passport and currency exchange. I (ensured accuracy of the E-2 travel tool database containing user profiles, credit card information personal or agency issued, were permissible for travel needs) I maintained accountability of travel receipts for expenses paid by the traveler, expenses not covered in the initial travel document, and determined if charges were payable and or approved for reimbursement. Established a process that followed the traveler for the entire process until the trip was completed. I am knowledgeable of the travel systems and thoroughly aware of potential system challenges or systematic issues by securing all technical, administrative and or operational potential problems are noted and addressed, and resolved in a timely manner. Worked closely and simultaneously with Division Chiefs and Administrators initiating and negotiating contracts and budgetary formulations.
Curtis & Associates/Dept. of Human Services March 2004- January 2005
Case Manager/Supervisor
Performed duties as a vendor for the District of Columbia; Department of Human Services. Duties included maintaining and processing time and attendance for employed participants/clients participating in the Welfare to Work Program.
I Interviewed participants/clients on a one on one basis to establish employment eligibility, meeting the standards of the program and the Department of Human Services, strategic planning and assisting with overcoming potential obstacles impeding upon successful completion of the six month program and requirements. Accounted for billable hours needed to satisfy TANF; (Temporary Assistance for Needy Families) requirements. Also, processed billing for services each participant/client that was in full compliance with the program requirements by submitting an internal report to the Department of Human Services.
Processed transportation stipends; childcare vouchers, for enrolled participants/clients, to assist with attending school, and training programs. Conducted a series of workshops structured to support the employment /training efforts. I maintained a roster to capture all participants/clients successfully attending the program and those that were not meeting pragmatic requirements. I compiled data from all caseworkers to document weekly, monthly and quarterly projections and contact updates. I captured
and monitored all caseloads to include total number of twelve (12) counselors and their total number of participants/clients participating in the program to ensure professional and contractual guidelines were met.
Coalition for the Homeless September 1999 - March 2004
Employment/Training Specialist
Assessed interviewed individuals seeking employment services in a structured shelter program environment, to include substance abusers, displaced individuals, to include mother and child and court appointed individuals. Coordinated and facilitated employment and training core groups that were preludes to more extensive workshops, researched by myself and approved by the agency Director, to determine substance abuse and relativity to the Diasporas of misfortune. These groups proved to be most efficient and successful at assisting individuals with moving forward to achieve self-sufficiency.
Accurately maintained a caseload occurrence of events to include all aspects working towards self-sufficiency to include approximately 125 clients, out sourced when necessary, to ensure a community effort was achieved to assist individuals with meeting their goals.
Coalition for the Homeless August 1996 – September 1999
Intake Specialist/Case manager
Assisted displaced individuals and families seeking emergency shelter and extended care services, documented in narrative format information obtained at the point of intake to determine their eligibility for services. Established consistency with the guidelines and requirements set forth for participation in the program. This intensive intake process was completed on a walk in basis, to include personal assessment and observations to assist in determining actual homelessness status.
Assessed family composition to include medical and financial support from the government level, not to exclude receiving services from various state and jurisdiction, these criteria were a determining factor for immediate services, information was retrieved through a national database housing recipients of various government assistance programs. Other programs followed the mission of the agency and community wide efforts were the Welfare to Work Program: After assessing potential clients, I determined eligibility to be mainstreamed into that program and for those only needing immediate housing, within the Washington, DC metropolitan region however possessing the necessary skills to maintain gainful employment and training. Caseloads were maintained to track the success and all accounts and efforts made on parties, client and agency. Weekly follow- up sessions were scheduled to ensure all necessary information needed as a basis of continuing in the program.
Education
Hampton University, Hampton Virginia
Major: General Studies
Interest: Finance/Psychology
Dates: 08/1989-05/1993
References:
P. M. Tamburrino, Jr.
Deputy Assistant Secretary of Defense,
Civilian Personnel Policy, Pentagon -703-***-****
Valerie W. Ratliff
Chief of Staff / Civilian Personnel Policy, Pentagon -703-***-****
Richard A Robbins
Director, Total Force Management (Requirements)
Office of the Under Secretary of Defense for Personnel and Readiness- 703-***-****
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