Manager Assistant

Cynthia Lee Tatum

**** ***********, ** ******** ** 77586

713-***-**** *****.*****@*****.***

Qualifications Summary

Dedicated and technically skilled administrative professional with more than 20 years of experience as an Office Manager, Executive Secretary and Administrative Assistant with a versatile administrative support skill set for coordinating, planning and supporting daily operational and administrative functions.

• Demonstrated excellence at providing comprehensive support for executive level staff, including scheduling meetings, coordinating travel and managing all essential tasks.

• Proven track record of accurately completing research, document and correspondence drafting, reporting, and information management within demanding time frames.

• Skilled accountant/bookkeeper with experience managing accounting software to provide executive level management with up to date financial information.

• Proficient in a wide variety of software programs including, MS Office Suite, WordPerfect, Quickbooks, Peachtree and others; type 75 wpm; 10key by touch.

Professional Experience

Kashpureff, Inc., Houston, TX December 2006 to November 2010

Executive Assistant/Bookkeeper

Provide administrative support to Chief Executive Officer and President of a leading provider of information technology solutions to companies throughout the world.

• Coordinated all travel arrangements, including determining visa requirements for entry into various countries. Able to reduce travel expenses by $30,000 in the first year.

• Initialized accounting system to provide accurate reporting and management of cash flow.

• Created large spreadsheets to use for management of expense reporting to clients for reimbursement resulting in a cost savings of $47,000 during my tenure.

• Worked closely with the attorneys for the company for contract negotiation and drafting.

• Managed relationships with both clients and vendors.

• Successfully planned and carried out numerous client seminars, including venue, catering, invitations and travel arrangements.

Patriot Utility & Excavation, L.P. , Houston TX January 2003 to December 2006

Office Manager

Provide administrative support to Managing Partner and Owner of a mid-size utility contractor. Included responsibility for all accounting function and managing a staff of 10 people.

• Developed and maintained administrative processes that reduced redundancy, improved accuracy and efficiency and achieved organizational objectives.

• Implemented a receivables collection protocol that resulted in a substantial improvement in cash flow.

• Managed all customer and vendor relationships.

• Coordinated travel arrangements and equipment movement and leasing for many out of town jobs.

• Implemented and maintained employee benefit programs.

• Originated and maintained database/spreadsheet for employees by job, and created certified payroll.

• Handled Managing Partner’s correspondence and schedule.

WorkForce International, Houston TX January 1999 to January 2003

Office Manager/Executive Assistant

Worked in conjunction with owner to set up new business and provide all administrative support for an immigration consulting firm, whose primary line of business was providing worker visas for immigrants to the United States.

• Implemented accounting system.

• Leased office space and purchased all furniture, equipment and supplies at a substantial cost saving.

• Coordinated marketing program with outside vendor.

• Instrumental in drafting and organizing legal documentation as required for a new business.

• Online research and reporting for updates and changes to INS regulations.

• Managed owner’s personal and business correspondence.

• Managed vendor and client relationships.

Firemen Construction, LLC, Houston TX December 1994 to December 1999

Assistant to the President

Acted as liaison for President, with Project Managers and General Superintendent to monitor day to day operations of a large General Contractor with many projects located throughout Texas and the Greater Houston Area.

• Handled all travel arrangements for President.

• Improved efficiency of communication about job status between various departments which improved overall profit margin of various jobs.

• Created reports that enabled President to use to determine overall profitability of each job.

• Managed President’s correspondence and schedule.

• Coordinated travel arrangements for crews for out of town jobs, including hotels, and movement and leasing of equipment.

Ferrero & Wepfer, LP, Harlingen TX January 1987 to December 1991

Legal Assistant

Superior Oil Co., Houston TX August 1977 to June 1986

Special Projects Coordinator

Educational Background

Rice University

BA Economics, 1974

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