Executive Assistant Sales

ANGELA COPELAND

d7g1rq@r.postjobfree.com

Cell: 858-***-****

ADMINISTRATIVE SKILLS

Organizing own work, coordinating projects, setting priorities, meeting deadlines and flow up on assignments with minimal direction

Travel Management, Policy & Procedures

Using initiative and independent judgment within established policy and procedural guidelines Standard Office administrative practices and procedures

Creative and innovative techniques for performing assignments

Event planning, tradeshow management and logistics

Orientation & On-Boarding

Proper English usage, spelling, grammar and punctuation

Communicating effectively with co-workers, subordinates, superiors, representatives of public and private organizations and others sufficient to exchange or convey information

TECHNOLOGY

MS Office Suite (Outlook, PowerPoint, Access, Excel), HP Design Jet Plotter 500, Intranet Management (Legal Documents), Adobe Acrobat Pro, QuickBooks Pro, Salesforce, PCR Recruiting

PROFESSIONAL EXPERIENCE

Audatex, a Solera Company November 2009 to November 2011

San Diego, California

www.audatex.com

A leading global provider of enterprise software solutions for Property and Casualty Insurance market with focus on Automobile Physical Damage, serving customers in Software as a Service (SaaS) and Client-Server models. Audatex transacts business in over 50 countries, has over 2000 employees and annual revenue of about $560 million.

Executive Assistant to Managing Director, US

Monitored Outlook accounts for 6 busy executives, managed calendars, collected contacts and sent email correspondence on executive’s behalf.

Arrange complex international and domestic travel schedules (20+ trips per year).

Prepared and submitted expense reports for approval. Responsible for collection and organization of receipts for monthly expense reports.

Organized and planned Senior Management Team Sales meetings (SMT). This includes 6 meetings a year, consisting of 15 external participants. Responsibilities included: arranging air travel, ground transportation, hotel, catering, reception, agenda, meeting notes, etc.

Coordinated travel arrangements for external candidates and visitors as needed.

Acted as liaison between the executive assistants of global executives to arrange logistic details of meetings, videoconferences, and conference calls across multiple time zones.

Participated in weekly staff meetings and monthly HEMI (Highly Established Market Initiatives) meetings, including agenda and meeting notes.

Responsible for maintaining current Organization chart for three office locations to include 300 employees.

Plotted flow charts, schematics, mind maps, time lines and network diagrams.

Irdeto (formerly Entriq) June 2007 to September 2009

Carlsbad, California

www.irdeto.com

Entriq helps companies quickly and easily get their digital media content to consumers and users. Entriq’s media solution, proven in production by some of the world’s leading brands, solves all the major problems content owners, rights holders and distributors encounter when attempting to package, control, deliver, and monetize content across all devices and platforms.

Executive Assistant to Chief Operating Officer and President

Managed COO/President’s calendar, scheduled meetings and business/personal appointments.

Responsible for editing and distributing COO/President’s monthly progress reports to parent company.

Arranged conference calls, video conferences or data conferences often involving global audiences.

Organized and attended executive management meeting and assemble minutes for distribution.

Managed COO/President’s emails on a daily basis and responded to pertinent messages on the executive’s behalf.

Managed domestic and international travel for the company including flights, hotels, ground transportation, and visa’s/passports/immunization certificates.

Coordinated travel and logistics for all trade shows and sales summits.

Managed Salesforce database for Sales/Marketing.

Responsible for completing expense reports for 5 executives.

Responsible for the purchases of all company cell phones, plans and accessories.

Troubleshoot cell phone issues with communication provider on behalf of user (employees).

Reconciled company AMEX accounts, corporate, BTA (Business Travel Account including Europe) and 12 individual accounts.

Reconciled all cell phone charges including AT&T, Verizon, Sprint, and T-Mobile.

DavenportMajor Executive Search April 2006 to June 2007

Del Mar, California

www.davenportmajor.com

DavenportMajor is a respected boutique firm with a national reputation. Best known for Fortune 100 and venture backed company executive placements in the Technology and Wireless industries.

Executive Assistant to Managing Partner

Maintained Managing Partner’s calendar by streamlining the schedule to minimize daily interruptions and maximize effectiveness.

Coordinated all aspects of complex travel for Managing Partner and family (international and domestic) including detailed itineraries.

Negotiated lease or purchase of office technical and wireless equipment.

Wrote or edited Managing Partner’s correspondence or e-mail as needed.

Managed incoming emails including sorting, filtering and filing. Responded to emails on behalf of Managing Partner.

Created, enhanced, and edited Managing Partner’s business development letters.

Organized and managed event planning and arrangements for company.

Coordinated weekly video conferences with clients in both international and domestic time zones.

Responsible for managing a team of outsourced recruiters.

Quickly learned and managed client and candidate files using PCRecruiting database.

Updated Web site with current searches and recent placements.

Responsible for maintaining AP, AR, payroll, and generated monthly financial reports.

Career Specialists, Inc. June 2003 to March 2006

Bellevue, Washington

Career Specialists, Inc. is 30 year old retained executive search firm. Clients included: Boeing, Starbucks, Sur La Table, University of Washington Medical Center, Swedish Hospital and several local banks.

Executive Assistant to President

Maintained President’s calendar, scheduled meetings and business/personal appointments.

Managed all aspects of travel, including detailed itineraries and expense reports.

Organized and managed all special events for the company.

Responsible for researching suitable charities and distributing funds from President’s private charitable account.

Organized staff meetings and produced minutes for distribution.

Negotiated lease or purchase of all office technical/wireless equipment.

Generated and compiled year-end reports on production and performance; assisted in annual review and analysis of benefits, property insurance, and SIMPLE-IRA plan administrator.

Quickly learned, managed and maintained database for client/candidate files using ACT 4!

Composed, edited, and produced correspondence, position profiles, weekly client reports, interview questions and detailed offer letters.

Responsible for maintaining two separate accounts (business and personal), account reconciliation, AP, AR, payroll, quarterly business taxes and generated monthly financial reports. Managed vendor relations and vendor records.

Invoiced clients for recruitment services and expenses incurred on candidates behalf; maintained and updated billing records.

DMX Music January 2002 to May 2003

Seattle, Washington

www.dmxmusic.com

An international leader in multi-sensory branding, DMX has been creating unforgettable brand experiences for commercial environments since 1971. The first music service to license and program original artist music, DMX has rigorously researched and tested the effects of music, video, messaging and scent on human behavior.

Executive/Personal Assistant to Chairman

Managed daily personal calendar, including a dynamic and extensive social calendar.

Managed all aspects of personal travel including family trips; both domestic and international, formed detailed itineraries.

Acted as liaison between MTM Management Company (Hotel/Restaurants) and Chairman to ensure accurate communication.

Assisted Co-Chair of Seattle Police Foundation set up various meetings with Executive Board and Event Committee including Chief of Police and various counsel members.

Managed flight department for private jet charters including scheduling, negotiating and providing quotes to customers.

Procured packages for auctions such as PONCHO, Seattle Art Museum, Epiphany School, and Pacific Northwest Ballet.

Researched and organized purchase of rare/hard to find items i.e. wine, books, furniture, appliances, vintage vehicles.

Prepared extensive vintage car racing schedule, both domestic and international.

Assisted with logistics, import and export of vintage race cars.

Onvia.com March 1999 to December 2001

Seattle, Washington

www.onvia.com

Onvia (NSDQ: ONVI) helps businesses achieve a competitive advantage by delivering timely and actionable government procurement opportunities and information. Onvia was founded in 1996 and is headquartered in Seattle, Washington.

Executive Assistant to President and CEO

Acted as "Right Hand" to CEO/Founder with supporting responsibilities to Chief Strategy Officer/Founder and SR VP Business Development/Founder.

Hired and supervised administrative staff in executive office.

Interacted & communicated extensively with high level executives and board members of partnering companies while setting up meetings and conference calls.

Scheduled monthly board meetings, board dinners, and compiled information for board packages.

Integrated research into developing PowerPoint business plans, board and deal presentations.

Organized and assembled annual shareholders meetings including liaison responsibilities between board directors and shareholders.

Acted as liaison with Vancouver and Miami offices to ensure consistent office policies and procedures.

Planned all aspects of domestic/international travel with detailed itineraries.

Trustee for Foundation Trust accounts.

American Seafoods Company November 1992 to November 1998

Seattle, Washington

www.americanseafoods.com

American Seafoods is one of the largest integrated seafood companies in the U.S. in terms of revenues. The Company harvests and processes a variety of fish species aboard its sophisticated catcher-processor vessels, its freezer-longliner vessels and at its land-based processing facilities. The Company maintains an international marketing network through its U.S., Japan and European sales offices.

Executive Assistant to President and CEO

Served as secretary of Board for American Seafoods Company of Russia.

Organized and attended monthly Board meetings abroad, assembled minutes for distribution.

Frequently gathered and assembled business visas and documentation for non US nationals and submitted directly to consulates.

Supervised administrative staff in executive office.

Authorized for approval of invoices, sales contracts and expense reports in excess of $25,000.

Managed $1.7 million office remodeling project as well as office lease negotiations.

Planned and executed corporate events, including logistics for business conferences in Europe and the United States.

Managed corporate flight department, handled logistics for two corporate jets.

Negotiated vessel and vehicle licensing and leases.

EDUCATION & CERTIFCATION

Seattle Central Community College Associates Degree of Applied Arts (Liberal Arts Studies)

Seattle University completed Paralegal courses

Notary Public, California

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