Admin Asst

Bibi Thurairatnam (Lena)

***-** ***** **.

Queens, NY 11420

Home 718-***-**** Cell Phone 646-***-****

OBJECTIVE

To obtain a challenging position that encourages teamwork and professionalism, while allowing me to utilize my communication, technical, administrative and organizational skills.

TECHNICAL SKILLS

Macintosh DuoDock, IBM Thinkpad,,SAP, Records Storage Management, HTML, Microsoft Project, 4.0., Advanced Word 7.0, Advanced Excel 7.0, Advanced 7.0 PowerPoint, Lotus Notes, Adobe Acrobat 7.0 Professional, The Complete Package and Citrix.

EDUCATION

1983 - Hammersmith Hospital –Courses Studied

2000 – ALS Leadership Communications for Results

2002 – Green Belt Training

2012 – Certification for Advanced Level: Microsoft Word, Excel, PowerPoint, Outlook.

EXPERIENCE

1999 to 2011 GE (Financial Guarantee Insurance Company)/ Genworth Financial

Executive Assistant – Office Of The Chief Executive Officer

• Provided Administrative Support to the Office of the Chief Executive Officer

• Provided full phone coverage – answer and direct all incoming calls to CEO and appropriate parties

• Managed all travel arrangements for the CEO and other Executive team members

• Composed and typed routine correspondence

• Prepared high-level PowerPoint presentations in an accurate and timely manner

• Handled highly confidential material and information

• Escalated issues as needed to ensure a timely response

• Provided Administrative Support to the Accounting and Reporting Department

• Maintained Vice President, Director and Manager’s calendars

• Received, processed, filed, tracked and paid invoices for all Genworth Insurance Companies

• Managed purchase requisitions, accounts payable submissions/research and purchasing card payments/reconciliations

• Ordered supplies as needed

• Coordinated all Facilities issues on-site

• Organized meetings both on-site and off-site around the country

• Handled all Disaster Recovery for the New York base employees

• Addressed requests from states, regulatory agencies and internal departments

• Trained contractors to assist with year-end filings

• Managed the disbursement of exam fees and state assessments

• Managed document retention for the Accounting and Reporting Department using off-site and on-site storage

• Handled all Records management on/off -site

• Distributed quarterly and annual statements to internal and external suppliers, regulatory agencies and states

• Coordinated the completion of the general interrogatories for the quarterly and annual financial statements

• Communicated with all levels of management and Genworth officers to complete, obtain signatures and notarizations for the Jurat pages for all quarterly and annual financial statements

• Entered employee information in Security System granting access to building

1993 to 1999 Public Resources Advisory Group

Executive Assistant To The Chief Executive Officer

• Provided administrative support for the Chief Executive Officer

• Provide full phone coverage – answering and direct all incoming calls to CEO and appropriate parties

• Heavy calendaring, coordinate meetings via on-site, and teleconferencing file

• Coordinated extensive travel and itinerary planning

• Planned and coordinated special events

• Member of Disaster Recovery Plan Team

• Ensured the daily backups had completed and copies are off-site on a daily basis

• Created and edited documents using Microsoft Office applications

• Managed purchase requisitions, accounts payable submissions/research and purchasing card payments/reconciliation with departmental needs

• Provided performance and problem solving analytical support

• Dealt professionally with highly confidential material and information at all times

• Provided storage management support off-hours

• Provided support on phone coverage and other daily activities for each administrative assistants as required

• Filed, photocopied, typed, sorted mail and ordered supplies

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