Administrative Assistant Manager

Moira Moon

Email address: ********@*****.***

Phone number:

262.672. 8623

Address: **** ***** ***

Racine, WI 53405

EDUCATION:

****-**** *** ******** ************** (Associates Degree)

Cambuslang College East Kilbride Scotland

EMPLOYMENT:

Oct 2010 – Present Volunteer Center of Racine County

SEWICC Coordinator

Coordinating the Community Emergency Response Team (CERT). Arranging classes, outreaching, financial tracking, inventory control, invoice processing, maintaining a database of CERT volunteers, advising CERT graduates of volunteer opportunities, reporting on e-grant website and maintaining strong liaisons with OJA.

Mar 2005 – Nov 2008 Wheaton Franciscan Laboratory - All Saints

(position eliminated due to cut backs)

Administrative Assistant

Administration support to VP, Director of Operations and two managers. VP's diary. Arranging meetings. Keeping approx 200 employee HR files and education records up to date. Creating and maintaining spreadsheets. Preparing, typing, editing, proofing and submitting articles for Lab Newsletter. Creating biography booklet for new starts. Keeping Policies and Procedures up to date. Keeping job descriptions current. Taking, typing and distributing minutes.

Member of the Lab Ergonomics Advocacy Team

Oct 2003-Nov 2004 Excel Vending Ltd

Accounts Assistant

Reconciling operators’ cash taken to expected cash. Purchase invoices, invoicing customers, checking for and reporting on differences in machine readings and takings, checking and sorting cash with coin counting machine (over $10,000 a day), downloading operators’ scanners, organizing refunds by checking them against takings and readings.

Nov 2001-Oct 2003 Pringle & Thomson

Executive Assistant

Assistant to Director. Scheduling travel, meetings, etc. Responsible for all managers’ timesheets and acting as liaison between managers and director. Keeping director’s diary and meeting with him every morning for updates. Informing all staff of any news I.e. new procedures, new appointments etc. Traveling with Director as administrative support

Nov 1997-Nov 2001 Scottish Power

Office Manager

Setting up new office procedures and supervising administrative support staff for new telecommunications side of business. Meeting with clients and scheduling civil engineers’ work loads. Liaising with officials in all areas of Scotland and Northern England to obtain planning permission for mobile phone masts. Writing daily reports and keeping a record of time spent on all jobs. Verifying and endorsing all staff time sheets

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