Administrative Assistant Manager

Nolita L. Jackson

**** ********* **** ** *******, GA 30013

Cell: 404-***-****

Professional Experience:

McKenneys, Inc. 04/2007-Present

Accounts Payable Associate Atlanta, GA

• Scanned and preprocessed incoming invoices in MCKScan system

• Researched and manually processed invoices through Solomon system

• Updated and verified current insurance certificates for subcontractors

• Utilized sequels to perform research on purchase orders

• Corresponded with project managers and admins about job cost allocations

• Moved job costs from one project to another through debit adjustments

• Performed conflict resolution on problem invoices

• Responded to vendors phone calls, faxes and emails

• Reconciled vendor’s aging to current check analysis

• Responsible for keying and reconciling Home Depot Credit Card Accounts

• Processed direct pay invoices for drug screens, courier services and office supplies

• Reconciled statements and retainage for assigned vendors

• Research to make sure appropriate sales tax was paid on invoices

Emory Temporary Services 01/2007-04/2007

Administrative Assistant/Admissions Advisor Assistant Atlanta, GA

• Entered applicants’ data in PeopleSoft

• Created files for prospective students

• Created purchase orders for office manager’s expenditures

• Answered various phone lines

• Prepared portfolios for mass mailings

• Attended meetings with director and managers to discuss recruiting

• Assisted with special events and planning

HCA Consolidated Supply Chain Services 11/05-01/07

Accounts Payable Associate Forest Park, GA

• Processed invoices for payments through SMART system

• Logged and reported manual checks, recurring authorizations, and utilities

• Provided log for physician and clinic payments

• Established relationships with vendors, staff, controllers, and CFOs

• Performed month end and assisted with accruals

• Ensured that hospital staff were compliant to SOX regulations

• Assisted with setting up vendors, filing, and research

• Researched vendor history and payments through HOST and ONBASE systems

• Completed audit stamp process on invoices with discrepancies

• Reconciled vendor statements

HCA Macon Northside Hospital 02/04-10/04

Office Manager Macon, GA

Assisted registration department with registering patients

• Verified insurance coverage and benefits

• Updated staff on Medicaid and Medicare guidelines

• Entered acute and outpatient charges to patients accounts

• Set up patients files for outpatient visits

• Communicated and coordinated functions with Director of Rehab

• Performed month-end by checking charges, charts, and updating files

• Ordered office and medical supplies for staff

• Completed travel and expense reports for staff

• Ensured that staff were compliant with notes on files for upcoming audits

• Communicated with doctors offices about current prescriptions

• Scheduled appointments and rides for patients

• Assisted clinical manager in daily tasks

• Recorded hydraulic readings

• Interacted with lawyers offices for workers compensation cases

• Performed front-end duties (i e...answer phone lines)

• Complied with HIPPA guidelines

HCA Coliseum Hospital 08/00-02/04

Accounts Payable Associate Macon, GA

• Maintained vendor files

• Assisted supervisor with capital analyses

• Performed filing, copying and data entry duties

• Established relationships with staff and vendors

• Processed utilities, travel and expense reports and other check requests

• Opened and sorted mail to various personnel

• Coded invoices to correct general ledger accounts

Richardson Tax & Accounting, Inc 08/1998-02/2000

Administrative Assistant Macon, GA

• Scheduled clients for appointments

• Reconciled various bank accounts

• Assisted with completion of 940, 941 943 and DOL reports

• Reclassified journal entries

• Generated memos and letters to clients

• Assisted with payroll through Creative Solutions

• Assisted CPA with pertinent paperwork for startup businesses

• Performed accounts payable functions

Medical Center of Central Georgia 09/1997-06/1998

Patient Accounts Specialist Macon, GA

• Registered various patient types for admissions in hospital

• Verified insurance and benefit coverage

• Filed Right from the Start and Newborn Medicaid papers

• Identified and performed financial analyses on various patients

• Interacted with insurance companies and Medicaid to bring clients into network

• Charted legal documentation on patients charts for admissions

EDUCATION: Bachelors of Business Administration, General Business-1994

Computer Skills:

ONBASE

Solomon MCKScan PeopleSoft MSWord Excel

SMART HOST/AS400 Doc Imaging

Creative Solutions MAS90 Sales Tax System DRAKE

SOPHAS Medi-Tech

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