Executive Assistant

Deborah L. Woehlke

*** ****** ****** **** ● Buffalo Grove, IL 60089 ● 847-***-**** ● ********@*******.***

SUMMARY OF QUALIFICATIONS

• A highly organized and detail-oriented individual

• Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals

• An independent and self-motivated professional with excellent communication skills; able to grow positive relationships with clients and colleagues at all organizational levels

• Computer skills include: MS Word, Excel, PowerPoint, Publisher, Adobe, Access, SnagIt, Visio, Lotus Notes, AlignStar, iMAAPS, SAP FICO, SAP SD, SASI, Infinite Campus, Filemaker Pro,

First Class

PROFESSIONAL EXPERIENCE

Adlai E. Stevenson High School - Buffalo Grove, IL

Manager Data Assessment - Data Processing Department (10/08 - 05/09)

• Contracted to oversee the Data Processing Department and update documentation during the Student Software Conversion from SASI to Infinite Campus.

Key Accomplishments

• Updated and documented department functions

• Developed Access Database to track student current classes versus student request of coming school year by, division, department and teacher for over 3,000 course and sections

• Developed spreadsheets to track by class student course request

Komatsu America Corp. – North American Headquarters - Rolling Meadows, IL

Promoted to Executive Assistant (04/05 - 10/08 )

Key Accomplishments:

• Brought new order and organization to the management of Komatsu’s contracts with the distributor network (150+ domestic and international distributor contracts)

• Developed new documentation procedures to ensure that all contracts are kept up to date on a timely basis, thereby improving communication between Komatsu and its distributors pertaining to key contractual issues

• Enhanced communication of key contractual changes within the Komatsu organization thus ensuring that such changes are implemented throughout Komatsu business systems on a timely basis

• Improved procedures for the contract approval process thereby increasing interdepartmental efficiency

Other Key Responsibilities::

• Create and modify key legal documents required for the termination and acquisition of distributorships

• Function as liaison with legal department regarding distributor contract changes and enforcement

• Update internet portal containing all contracts and related documentation

• Create map of all distributor & competitor territories and branch locations

• Create market share reporting and trend analysis

• Travel arrangements (International / Domestic)

• Create Power Point Presentations, Excel spreadsheets, Access databases

• Meeting Planning and Catering

• Understand multiple business processes and their interrelationships

Komatsu Financial – Downers Grove, IL

Promoted to Retail Portfolio Analyst (05/03 - 04/05)

Key Accomplishments:

• Successfully polled a sample of retail customers and evaluated the results as preparation for planning and designing the key features of a new Komatsu website process for payment posting and account information

Other Key Responsibilities:

• Evaluated accuracy of legal documents pertaining to loans and leases

• Researched loan documentation discrepancies and evaluated the accuracy of UCC documentation

• Acted as liaison between finance officers and customers to resolve documentation issues

Komatsu America Corp. – Parts Division – Ripley, TN

Distributor Parts Return Analyst (08/92 - 05/03)

Key Accomplishments:

• Designed and led implementation of a new system for return validation, evaluation, and submission via the web.

• Tested all major components to validate a major rewrite of the warehouse management system, including developing and executing test scenarios, performing data validation, working with IT to resolve problems, and training warehouse staff

• Implemented and evaluated a new website for distributors to access their accounts

Other Key Responsibilities:

• Administered the dealer return program, including approvals, receiving, inspection, and issuing credits

• Created and maintained the monthly dealer return forecast

• Tracked and reconciled global inventory consignments

EDUCATION

Union University, Jackson, Tennessee - 12/2002

Bachelor of Science Organizational Leadership

American Institute for Paralegal Studies - 02/2004

Paralegal Certification

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