Administrative Assistant

Julie Reyes

**** *. ******* ***, *** #**, San Jose, CA 95133

Tel: 408-***-****, Email: *********@*******.***

OBJECTIVE: Seeking a long term stable position as an Administrative Assistant or an Accounting.

SUMMARY OF QUALIFICATIONS:

• 13 years of accounting and administrative experience in challenging and fast-paced environments

• Experienced in Accounts Payable/ Receivable and Payroll processing

• Excels in multi-tasking and prioritization, with attention to detail

• Excellent communication skills and phone etiquette

• Superior computer skills with proficiencies in Microsoft Word, Excel, PowerPoint, Outlook, Quick Books Pro, FedEx Machine, UPS Machine, Shopkeeper and Windows OS platforms (95, 98, NT, XP etc.) and experience in Access, Lotus 123, Notes, SAP, Kronos, ADP, Great Plains

PROFESSIONAL EXPERIENCE:

Temporary Placement Positions 1/2001 - 7/2008

TAC Worldwide, Santa Clara, CA Accountemps, San Jose, CA

• BAE Systems • Roamware, Inc.

Trentec, San Jose, CA Superior Staffing, San Jose, CA

• Just Leaks • Menlo Worldwide Logistics

• Alameda County Water District

Payrolling, San Diego, CA West Valley Staffing, Sunnyvale, CA

• Intuitive Surgical • MMC Technology

• Maxtor

Spherion, San Jose, CA Accountants Plus, San Jose, CA

• Motion Industries

• LSG SkyChefs

• AAA

• 8X8, Inc. • Northrop Grumman

Administrative Assistant

• Coordinated the archiving of General Ledgers and Treasury for off site storage.

• Maintained new vendor contracts and purchase orders files.

• Issued company employee identifications badges.

• Responsible for the restocking of the front desk pamphlets.

Accounts Payable

• Coded Invoices for data entry.

• Do month end accruals for clients.

• Verify invoices to purchase order for accuracy.

Accounts Receivable

• Entered billing codes for insurance companies for individual patient’s accounts.

Responsible for making follow up calls to make sure claims are paid.

• Ran Dunn & Bradstreet to verify customer’s rating.

• Performed collection call on past due accounts.

• Turned uncollectible accounts over to Collection Agency.

Human Resource and Payroll

• Maintained payroll files changes, terminations, salary increases and deductions.

• Verified employee hours for accuracy and entered hours into payroll worksheet.

• Maintained employee training files.

• New hire packets for On-site and Off-site hires.

• Audited Human Resource files.

Marx Digital Mfg, Inc. Santa Clara, CA 8/2008-Present

Office Manager

• Accounts Payable – Made purchase orders, cut checks.

• Accounts Receivable – Generated all packing slips, invoices, month end, year end.

• Administrative Assistant – Travel arrangements for President & Vice President, find new customers.

• Shipping – Made sure shipments went out on time.

LJ Engineering & Manufacturing, Santa Clara, CA 10/2006-7/2007

Shipping Administrative Assistant

• Accounts Payable – Made purchase orders.

• Accounts Receivable – Generated all packing slips, commercial invoices.

• Administrative Assistant – Logged and distributed new jobs, ordered shipping supplies.

Business Resource Group, San Jose, CA 1/2001-3/2001

Payroll Clerk

• Payroll – Verified employee hours for accuracy and entered hours into payroll worksheet.

Future Computer Systems, Inc., Fremont, CA 8/1998 – 1/2001

Administrative Assistant

• Accounts Payable – Entered and received purchase orders. Coded and input Invoices for payment.

• Accounts Receivable – Ran Dunn & Bradstreet to verify customer’s rating, Performed collection calls on past due accounts. Prepared bank deposits. Posted daily cash receipts.

• Administrative Assistant – Answered multi-line phone. Responsible for stocking and restocking of office supplies. Distributed office mails.

Quantum3D, Inc., Santa Clara, CA 11/1997 – 3/1998

Receptionist/Accounting Clerk

• Accounts Receivable – Ran Dunn & Bradstreet to verify customer’s rating. Performed collection calls on past due accounts. Generated international commercial invoices.

• Administrative Assistant – Coordinated office luncheons. Responsible for stocking and restocking of the office supplies room. Answered and programmed multi-lines phone.

Paramit Corporation, San Jose, CA 1/1995 – 11/1997

Receptionist/Accounting Clerk

• Accounts Receivable – Entered daily cash receipts. Generated all sales orders invoices.

• Accounts Payable – Reconciled all sales order’s to purchase orders.

• Administrative Assistant – Filing all invoices and sales orders. Answered multi-line telephones. Organized office lunches.

EDUCATION: Heald Business College, Santa Clara, California

Associates Degree in Applied Science (1995)

EDUCATION: Heald Business College, Santa Clara, CA… 07/93 — 01/95

AA Degree: Applied Science

REFERENCES: Available Upon Request.

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