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Administrative Assistant Office

Location:
Clarksville, TN, 37042
Posted:
August 08, 2012

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Resume:

Current Experience

February **** Siemens Industry Hemlock Conductors Clarksville TN

• Assists in the organization and maintenance of office supplies/files.

• Schedules resources such as people, meetings, appointments, rooms, and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties, as necessary; sorts and distributes mail, fax, make copies, files.

• Drafts and edits routine memos and other correspondence. Preparation of reports,

• Excel spreadsheets and other documents. Assists in maintaining database information. Structured filing; bindery of booklets and alphabetical filing.

November 2010 Flourishing Families CEO Clarksville, TN

Nonprofit organization that works with homeless and low income individuals in the Clarksville community. Organizing, Planning, Contracting grants, events as well as working directly with the board of directors and clients to achieve the goal of the organization.

• Successfully planned 5 events that had over 200 participants each. Planning included contacting media, getting sponsorships, getting donations, set up and closes out of every event.

• Created website for organization for recent breast cancer awareness event and for organizational purposes.

• Successfully wrote 3 grant proposals that were all approved and awarded for organization.

• Successfully help several productive meetings with board of directors, made changes to the organization in accordance with the surveys collected.

• Awarded for incredible grant writing March 2012.

Experience

February 2009 SRA International Fort Campbell KY

Material expediter

Successfully maintained $ 650,000 budget for 2-502 In Regt for 2 BCT. Monitors all Government Purchase Card (GPC) purchases for validity and ensures funds are available and authorized for purchases. Prepared weekly budget reports to give to Brigade.

Create reports to track location of all property in Microsoft Office (Excel, Word, or PowerPoint) Tracks the execution and completion of property movement to Brigade i.e. Lateral Transfers. Performs a variety of programming, and accounting functions. Coordinates reconciliations through the Supply Support Activity (SSA) Provide technical assistance on property book supply procedures and makes recommendations for viable solutions to the BCT S4 and PBO. Maintains all Battalion hand receipts.

Provides technical and program support on all administrative functions including inspections, budgeting, training, data processing, personnel, property and logistics management. Prepares publications for S-4 office for CIP inspections. Prepare all paperwork for G6, G4 and G8 for the purchases.

Prepare and track Financial Liability Investigation of Property Loss (FLIPLs) for each company for the Battalion. Uses supply systems such as; Property Book Unit Supply Enhanced (PBUSE), Logistics Information Warehouse (LIW) and the General Funds Enterprise Business Systems (GFEBs). Manages administrative processes within the office and ensures procedures are met with Battalions needs and are consistently in accordance with Department of the Army regulations.

Recognizes limited, well-defined and approved alternatives for meeting criteria or justifying exceptions. Initiates purchase requests for supplies, parts, materials, services and equipment to implement parts management program supporting operation and maintenance of all production and test equipment supporting the maintenance mission. Performs clerical or technical work supporting military personnel programs, operations, or functions.

October 2005- Dyncorp International Fort Campbell KY

Computer Operator

Provide soldier assistance, helped individuals and units to obtain correct prices and national stock numbers (NSN), correcting copies of adjustment documentation, copy or individual or unit clothing records and hand receipts, price lists, extensive researching clothing records, temporary hand receipts and explaining approved policies and procedures in accordance with the policies at the Central Issue Facility (CIF). Insures that records are complete and accurate.

Resolved procedural issues, provided advice and technical assistance and conducts studies to recommend and coordinate system improvements. Prepare daily, monthly and yearly Installation Support Module (ISM) systems reports IAW the CIF/ISM operating manual. Prepare Administrative Adjustment Report (AAR) and Statement of Charges/Cash Collection Voucher as received from customers/unit daily.

Established appointments for unit or groups as needed to meet their mission requirements. Updated all automated filing systems. Held monthly training classes for the advancement of employee knowledge of supply systems and company policy. Used Central Issue Facility specific supply systems such as; Installation Supply Module (ISM) and Standard Installation and Division Personnel Reporting System (SIDPERS).

Participated in conducting studies to resolve major discrepancies and identify problems in data capture. Provides advice, instructions, interpretations, as needed, to lower echelons or field installation

March 2004 J & J BMAR Fort Campbell, KY

Administrative Assistant

Prepares correspondence, reports, and other documents. Sorted and distributed mail, photocopied, filed, faxed, posted and proofed data, and answered telephone calls and recorded messages as needed.

Telephone potential applicants to determine interest in positions. Personally answers routine and non-technical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files in a timely and accurate manner.

Helped with minor with payroll control (Quickbooks) and helped distribute payroll checks to employees. Performs a variety of office administration duties such as; prepares agendas for meetings and conferences; and researches and assembles data for presentations, conferences, and meetings and contacted and scheduled interviews for potential employees.

Assemble and prepares a variety of reports and correspondence relating to responsibilities. Prepares correspondence, forms, reports, or similar materials using automated data processing system. Assists in monitoring, ordering, and distribution of supplies.

Knowledge of HR rules, procedures, and operations sufficient to perform a variety of clerical and administrative duties including; processing applicant packages, making initial determination on applicants eligibility, screening documents and identifying discrepancies, verifying factual data related to records.

Education

May 2007 University of Maryland University College

Graduate Spring 2012

Major: Sociology

References

References are available on request

Skills

• Microsoft Proficiency: Word, Power point, Access, Excel.

• Create accurate reports, request supplies, manage calendars, coordinate meetings

• Prepare files, keep office organized and maintain key control.



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