Real Estate Administrative Assistant

**** ********* *****, #***, *****, MN, 55121612-***-**** • **********@*****.***

HOLLY KOCH

OBJECTIVE

Experienced, dedicated and qualified Paralegal currently seeking a position at a Firm or Company, which will allow me to utilize my experience for a challenging position which will further my skills and abilities. I am highly focused and results-oriented in supporting complex, deadline-driven projects, with the ability to identify goals and priorities and resolve issues in initial stages to eliminate future problems. Strong learning curve and able to adapt to different procedures of law and learning new areas of the law.

SKILLS

Experienced in the areas of Insurance Defense, Litigation, Real Estate, Trusts, Probate, Estate Planning, Criminal Defense, Criminal Prosecution, Workers’ Compensation and Corporate. Provides a high level of confidentiality that upholds the ethical standards of the legal profession.

Proofreading, transcription and dictation.

Type 80 WPM.

Proficient in Microsoft Word and Microsoft Outlook.

Intermediate in Microsoft Excel and Microsoft Power Point.

Proficient with several different legal research databases, billing systems and other operating systems/databases used by law firms and/or companies.

GPA in college, 3.8

EMPLOYMENT

FAEGRE BAKER DANIELS – 2200 Wells Fargo Center, 90 S. 7th Street, Minneapolis, MN

March 2012 to Current

Temporary Legal Administrative Assistant

Provide support to Partner in the Corporate Department.

Draft, review and finalize legal documents and correspondence.

Review, proofread and finalize Board and Committee Meeting Minutes, Charter Updates and Resolutions.

Draft, review and finalize correspondence relating to the Firm Foundation and Charity Contributions.

Organize, draft and finalize Power Point Projects for Board and Committee Meetings.

Arrange business meetings, Board and Committee meetings, Foundation meetings and business travel for conferences and/or marketing.

Responsible for billing.

APPLEBY - Canon’s Court, 22 Victoria Street, Hamilton, Bermuda HM EX

April 2009 to June 2011

Executive Secretary/Paralegal

Provided support to the Partner of the Private Client & Trust Department. Also, supported a Senior Associate and 2 Junior Associates and the Head of the Department when needed.

Arranged international and local marketing meetings.

Produced and processed expense reports.

Drafted, reviewed and finalized all legal documents and correspondence.

Opened, closed, organized and maintained client and trust files.

Performed extensive communication with clients, corporate administrators, trust officers, local and international banking institutions, accountants, financial advisors, trustees, law firms, and other professionals.

Research and review local and international laws and regulations.

Performed Compliance checks on new international and local clients.

Developed and maintained detailed procedural processes that reduced redundancy, improved accuracy and efficiency, and achieved organizational objectives for the entire department.

Main contact for clients to keep all attorneys time free of minor detail type of work.

High degree of confidentiality of all clients and files in the department and firm.

Scheduling and organizing meetings with clients and business contacts.

Oversaw entire department for all administrative functions which includes mentoring and training new secretarial staff and pupils.

Responsible for billing and chasing unpaid A/R.

LAW OFFICE OF STEVEN G. PILAND for THE HARTFORD INSURANCE CO.

2600 Eagan Woods Drive, Suite 110, Eagan, Minnesota 55121

May 2007 to November 2008

Paralegal

Provided high-level support to Managing Attorney and 3 Senior Associates in a highly productive Insurance Defense Firm.

Maintained a high-level of accuracy in a timely manner with ease and professionalism.

Managed and oversaw all files in the office with precise accuracy. The position required a high attention to detail, ability to solve problems quickly, exceptional communication skills, excellent organizational skills, ability to handle multiple tasks and special projects at one time as the volume of open files was 350 plus and it required a dedicated Paralegal.

Oversaw the office while Managing Attorney was based in Kansas City. Participated in weekly teleconferences with high-level executives within The Hartford and was responsible for overseeing changes that were associated with our office when asked by management.

Sent daily production reports to The Hartford’s Corporate Office, Managing Attorney’s and Regional Director.

Opened all new file referrals from claims representatives from our Kansas City office.

Reviewed, drafted and finalized Workers’ Compensation Petitions and other legal documents to be filed with the Court.

Reviewed, drafted and finalized Litigation Pleadings and other legal documents to be filed with the Court.

Conducted investigation and aiding in the Discovery process by drafting and finalizing Interrogatories, Briefs, Deposition interviews, etc.

Managed and responsible for scheduling on the calendars for all 4 Attorney’s in the office.

Summarized depositions, medical records, work history as well as other evidence pertaining to a case.

Corresponded with high-level executives, opposing counsel, claims representatives, court administration, doctors and medical records staff.

Notarized all legal documents.

Investigated, reviewed, organized, and indexed all documents pertaining to Mesothelioma cases.

F. JOSEPH TAYLOR, P.A.

U.S. Bank Building, 7200 80th Street South, Cottage Grove, Minnesota 55016

December 2005 to May 2007 (Part-time position - 20 hours per week)

Paralegal

Provided support to a busy City Prosecutor/Criminal Defense Attorney who also had a private client practice.

Developed, created and implemented new policies and procedures to create a functioning and organized office. Implemented a filing system that was less complex and efficient.

Drafted and finalized all Court pleadings relative to Criminal Defense, Criminal Prosecution, Real Estate, Litigation, Estate Planning and Probate cases.

Drafted and finalized all correspondence with Court Administration, Judges, Police Department, Minnesota State Patrol, Attorneys and Clients.

Managed and oversaw all files in the office with precise accuracy.

Facilitated effective communication and transfer of information between police department, State Patrol, Court and the firm.

Researched cases on Lexis Nexis and Statutes on State of Minnesota databases.

Notarized all legal documents.

Responsible for monthly billing and invoices.

ROWLAND & MERTENSOTTO, P.A.

1575 West 7th Street, St. Paul, Minnesota 55102

September 2004 to December 2004 (intern while in college - 300 hours)

July 2005-May 2007 (Part-time position - 20 hours per week)

Paralegal

Provided support for Real Estate, Estate Planning and Probate attorney.

Reviewed, drafted and finalized documents for multi-million dollar Probate, Estate Planning and Real Estate files.

Drafted and finalized all correspondence with Court Administration, Attorney’s, Clients, Heirs, Trustees and Charities.

Managed and oversaw all files in the office with precise accuracy.

Oversaw day to day office functions, communicated and met with clients while attorney spent 6 months of the year in Florida.

Researched cases on WestLaw and Statutes on State of Minnesota databases.

Drafted, finalized and submitted a Brief to the Minnesota Court of Appeals on a complex case. Jeffrey Coury, Relator vs. Dakota County Board of Commissioners, Respondent. A05-2180

Notarized all legal documents.

Responsible for monthly billing and invoices as well as preparing tax returns for the Firm and tax forms for our clients and/or the heirs.

EDUCATION

Inver Hills Community College

2500 80th Street East, Inver Grove Heights, Minnesota 55076

Associate of Science Degree, Major: Paralegal - December 2004

GPA: 3.8

INTERESTS

I have a passion for health and education in all aspects of my life and enjoy being active with outdoor activities and travel. Additionally, I volunteer at organizations where I can assist and mentor children with various learning and/or behavioral issues. I mentored 2 teenage girls in Bermuda for the Youth Net Program for 2 years and in the past have been involved in Big Brothers Big Sisters, Catholic Charities Orphanages and a mentoring program in high school to be a positive influence in the lives of children with no guidance from someone at home.

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