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Experienced Meeting Planner

Libertyville, Illinois, United States
May 26, 2010

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Highly motivated, energetic professional with experience in meeting planning services. Articulate communicator with a proven ability to plan and coordinate the essential details of multiple meetings in an efficient and resourceful manner.


Hospira, Lake Forest, IL

Meeting Planner – 07/07 – present

• Site research and selection based on meeting objectives

• Contract negotiation and execution (hotels, transportation, restaurants, etc.)

• Successfully coordinate meeting logistics for all programs including air program management, housing, registration development and management, food & beverage, off-site events, transportation, and all other related functions

• Maintain ongoing communication with vendors and internal customers to ensure objectives align with expectations and business needs

• Financial management, including the following:

- Budget development and management

- Direct billing and post-meeting reconciliation and payment processing

- Final financial reporting and cost analysis

• Oversee company-wide Sales Incentive Program; manage $100,000 plus budget, process awards and authorize payments

• Coordinate the distribution of computer hardware and software to recently hired sales representatives

CDW, Vernon Hills, IL

Marketing Project Manager – 09/05 – 07/07

• Assisted in the implementation of a departmental process that increased efficiency, customer satisfaction and slashed error rate

• Collaborated with key internal stakeholders and 3rd party & internal providers to support the successful execution of CDW’s catalog, direct mail and ecommerce campaigns

• Evaluated target markets and proposed marketing strategies for three catalogs, 12 quarterly direct mail pieces, collateral, corporate email, interactive media and a variety of high-level special projects

General Binding Corporation (GBC), Skokie, IL

Marketing Communication & Events Coordinator – 07/04 – 08/05

• Managed Marketing Communication projects from start to finish using both internal and outside resources to achieve quality results

• Managed trade show logistics for Commercial and Consumer groups: Pro-actively planned activities that increased booth traffic, influenced company branding and positioning; Maintained booth and inventory supply; Analyzed each trade show for value; Arranged all marketing function activities

• Planned and managed two highly successful national sales meetings

• Maintained literature inventory; kept online ordering system up-to-date, developed and produced collateral as needed, generated monthly reconciliation reports

• Coordinated and oversaw all catalog and packaging photography

• Produced and distributed monthly US Product Marketing Newsletter


Adobe Acrobat, Adobe Illustrator, Adobe Photoshop, Adobe Pagemaker, FileMaker Pro, Media Manager, Microsoft Excel, Microsoft Power Point, Microsoft Publisher, Microsoft Word, Quark Xpress, InDesign


Butler University, Indianapolis, IN

Bachelor of Arts/Public and Corporate Communications – 05/2000

• Member of the Butler University Student Foundation (BUSF) – An organization dedicated to building relationships among alumni and current and future students

• Member of PRSSA (Public Relations Student Society of America) - An active organization encouraging the understanding of public relations and integrated communications

• Member of the Butler cross-country and track team

• Member of Kappa Alpha Theta Sorority


Effective Communication for Women

Rockhurst University Continuing Education Center – 04/28/06

How to Design Attention-Grabbing Brochures, Catalogs, Ads, Newsletters and Reports

SkillPath® Seminars – 06/09/05

Fundamentals of Effective Project Management

Rockhurst University Continuing Education Center – 05/25/05 – 05/26/05


St. Baldrick’s Foundation

Event Organizer – 2009, 2010

• Directed and planned the execution of two highly successful fundraisers for the St. Baldrick’s Foundation, raising $31,0000 in 2009 and $39,000 in 2010

• Prepared mailings to solicit raffle donations

• Composed and distributed fliers and news releases to generate media attention

• Recruited, managed and trained volunteers

Habitat for Humanity, Slidell, LA

Katrina Volunteer - 08/06

• Traveled to Slidell, La., to rebuild homes with the East St. Tammany Chapter of Habitat for Humanity

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