Resume-03122009

SUMMARY OF QUALIFICATIONS AND SKILLS:

* Accomplished Executive Assistant with extensive experience providing C-Level Executives at Fortune 500 companies with proactive and thoughtful support.

* Analyze problems articulately and develop viable and practical solutions.

* Experience working with all organizational levels and with high-profile individuals and their staffs.

* Excellent written and verbal communication skills. Create, prepare, and proofread correspondence.

* Detail-oriented and organized. Coordinate travel itineraries and maintain calendars.

* Effective collaborating with a team and working independently.

* Develop and implement administrative procedures, increasing efficiency and effectiveness.

* Interface with professionals from various business disciplines, understanding their priorities.

* Extensive experience in planning, coordinating, and facilitating special events and projects, ensuring that goals are successfully met.

COMPUTER SKILLS:

Microsoft Word, Excel, and Outlook, PowerPoint, Great Plains / Microsoft Dynamics, QuickBooks Pro, FileMaker Pro, WordPerfect, POS Audit Programs, Access, ACT!, SalesLogix, Paradigm, and Lotus. Dictaphone, Palm, and Blackberry. Macintosh and Windows platforms

PROFESSIONAL EXPERIENCE:

Executive Assistant to the CEO and to the President New York, NY 5/06 - 1/09

te casan, Inc.

* Create, implement, and manage administrative systems and processes for start-up luxury women's shoes brand and retail store.

* Manage all in-house accounting procedures for U.S. companies, including wire transfers, bank reconciliations, cash-position analysis, G/L entries, expense reporting, and accounts payable.

* Coordinate accounting processes with offices in Amsterdam, Barcelona, and Baar, Switzerland.

* Work with outside accountants to finalize financial reporting and U.S. tax reporting.

* Audit retail daily sales and review transactions with Store Director.

* Coordinate U.S. travel arrangements and hotel accommodations for European Staff and Board of Directors.

* Maintain Human Resources files for U.S. companies.

* Assist with in-store event planning and implementation and with marketing and sales campaigns.

* Supported development and construction of flagship retail store in New York.

* te casan President nominated for 2008 Ernst & Young Entrepreneur of the Year Award.

* te casan retail store selected New York Magazine's Best Shoe Store in 2008.

Executive Assistant - contract positions New York, NY 3/05 - 5/06

* Provide Executive Assistant and Administrator support to C-level Executives on a temporary basis, working both with a team and independently.

* CEO & Chairman, Geneva Watch Group; Office of Managing DIrector, Credit Suisse; Office of the Director and President, Museum of the City of New York; Office of Government Relations, BMI.

* Office of the Chairman & CEO, Grey Global Group; EVP & General Counsel, Universal Television Networks; President, Sony Classical USA. 12/03 - 9/04

* Office of the President, The Andrew W. Mellon Foundation. 7/02 - 10/02

Executive Assistant to CEO of the Fund for Public Schools New York, NY 9/04 -2/05

New York City Department of Education, Office of Strategic Partnership

* Responded to inquiries from the public, funders, and DoE employees. Drafted correspondence and emails.

* Coordinated scheduling for CEO with office staff, DoE and other city officials, donors, and Board members.

* Maintained schedule of Action Items for Programming and Development staff and associates.

Production Administrator - contract position New York, NY 11/02 - 12/03

cYclops Productions

* Coordinated and implemented procedural guidelines for commercial and advertisement production, reporting to the CFO and Executive Director of Production. Directed freelancers and per diem staff.

* Supervised production administration and tracked budget actuals.

* Tracked Purchase Orders, Invoices, and Check Requests. Processed Expense Reports for payment.

Executive Assistant to General Manager and Partner Hollywood, CA 2/95 - 6/02

Waterland Design, LLC

* Created, prepared, and proofread correspondence and emails. Maintained files. Handled confidential and proprietary information.

* Maintained and created Excel spreadsheets and QuickBooks Pro records.

* Developed and implemented administrative procedures and filing systems to increase efficiency.

* Coordinated travel itineraries. Facilitated special projects. Maintained schedules.

Executive Aide & Administrative Manager, Sony Music Productions

Sony Music Entertainment New York, NY / Santa Monica, CA 9/91 - 2/95

* Coordinated special projects for the offices of the President, the CEO, and the Chairman.

* Handled confidential and proprietary information and documents. Assisted with personal matters.

* Facilitated special events for Sony Music Studios in New York.

* Supervised television production administration. Facilitated artist and talent relations.

* Liaised with other divisions of Sony Music and Sony USA and with clients.

* Developed and implemented procedural guidelines. Supervised freelancers and per diem staff.

* Tracked Purchase Orders, Invoices & Check Requests. Processed Expense Reports for payment.

* Maintained files, calendars, and correspondence, reporting directly to the Senior Vice President.

Executive Assistant, Sony Music Productions

* Handled day-to-day operations of the department and executive assistant duties. Served as right-hand support to Senior Vice President.

* Proofread and created correspondence. Maintained schedules and files. Handled all routine communications.

* Scheduled meetings, conference calls, and video conferences. Took notes in meetings for Sr. V.P.

* Coordinated travel itineraries. Prepared Expense Reports. Tracked Purchase Orders.

* Created administrative procedures for start-up department that grew from a staff of four to 148.

* Provided administrative support to Sr. Vice President on the development of special projects.

* Department received Chairman's Award in June 1993.

EDUCATION:

University of Washington

Seattle, Washington Theatre major

Bachelor of Arts, cum laude Phi Beta Kappa

UCLA Extension University Additional Courses:

Accounting; Production Accounting; Managerial Finance; and Small Business Management.

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