Objective To obtain a challenging position, making optimal use of my administrative and customer service expertise, and utilizing my skills that may offer opportunity for advancement.
Professional experience [ 08/10/08 – 09/02/09 ] Virtua Health System Mt. Laurel, NJ
Talent Acquisition Support Associate§ Answering Career Center phone line for internal customers and applicants; helping applicants with online applications; retention efforts; resource for hiring managers, etc.§ Preparing materials packets for New Hire’s (includes obtaining offer letters, etc.) and managing the distribution.§ In-process New Hire’s to ensure they have proper paperwork filled out (I9’s, W-4’s, Confidentiality/Security Agreement, etc.) and badging of new hires and walkins.§ Setting up Candidate and New Hire computer training.§ Confirming pre-employment requirements are complete prior to start date (background investigation and occupational health clearances).§ Compiling/Distributing New Hire (Connections) spreadsheets weekly.§ E-mail manager’s New Hire Orientation Checklists.§ Prepare Connections Lists (Pre-Thursdays/Final- Mondays)§ Running Job Posting Reports a week and print. E-mail to unions Monday and Thursdays.§ Maintaining adequate units for testing programs.§ Administrative duties of programs that could include: Employee Referral Program, etc.§ Ordering office supplies.§ Payroll back-up to Career Center staff and Clerical Pool Department. (Overall about 50-70 employees)§ I9 folder Mgmt.§ Review/re-assign unassigned Job Openings that are created with no Hiring Manager or Recruiter.§ Assists in orienting new Support Associates.
[ 06/20/05 – 08/10/08 ] Virtua Health System Voorhees, NJ
Specialist III/Administrative AssistantHR Payroll[ 10/1/2006 – 12/14/2006 ]§ Responsible for manual and interoffice check adjustments ensuring appropriate procedures were followed and delivered to payroll department.§ Notification of all critical errors to Managers§ Answer payroll questions and concerns from managers§ Work with local HR’s, managers, and payroll to resolve issues with paychecks and adjustments.Corporate Human Resources[ 01/01/2005 – Present ]§ Worked alongside the AVP’s throughout entire Best People Review process§ Responsible for keeping a log of all BPR forms received electronically for all departments and ensuring that every manager involved with the process had a form.§ Prepared each BPR form as they came in to ensure that they were edited correctly and were all in presentation format.§ Responsible for making sure that all BPR forms were saved to specific file and in the correct order as they were being presented.§ Assisted in putting together all of the BPR presentation books for senior management, and all AVP’s and managers involved in the presentation process.§ Worked with IS to retrieve all pictures from Identipass to place on each BPR form being presented.§ Scheduled coaching meetings for AVP’s with all their managers after the Best People Review process was complete.§ Responsible for designing all manuals for the Coach Training program and ensuring all necessary documents were in each binder.§ Assisted AVP’s with whatever work is needed at the time.§ Covering for all HR office locations as requested.Organizational Effectiveness[ 04/06 – Present ]§ Worked alongside the Administrative Assistant in the preparation of invitations to the Superstar Awards in June 2006. § Prepared the acknowledgments, maintained Excel spreadsheet of attendees as well as Senior Administration.§ Re-ordered manager’s recognition toolkits.§ Helped organize the Clementon Park Picnic Sales and distributed to the site coordinators picnic tickets and subsequent order processing.§ Prepared invitations to the Service Awards, November 15, 2006 as well as acknowledgments, maintaining spreadsheet of attendees and senior administration.§ Vacation coverage for the O.E. Administrative Assistant.POOL: (other assignments)§ Performing all necessary requirements to assist my manager in that particular department.§ Answering phone calls and taking all necessary messages.§ Opening and distributing mail to the proper location.§ Assisting with projects being started within Virtua and give any input of my ideas to help. (Example: worked alongside Stephanie Fendrick with the Greenfield Project and assisted with all new ideas and documents relating to this project.)§ Checking the manager’s calendar and scheduling appointments when needed.§ Checking conference room availability and making reservations if necessary.§ Typing any necessary letters or correspondences as needed.
[ 03/10/2004 – 04/15/2005 ] Cooper Cancer Institute Voorhees, NJ
Clerk II§ Performing all necessary actions in assisting all 5 doctors in seeing patients.§ Prepping all patient charts for their appointments the following day and making new charts for new patients that have never been seen before.§ Covering the front desk and working as secretary, scheduling and cancelling appointments, assisting patients with any and all questions, and putting all new patients’ information into the computer system.§ Filing all charts after they were done being used and filing all paperwork, including lab work and results from any and all films taken, into their correct chart.§ Calling for results of lab work for the doctors that needed that information as requested.§ Copying any and all charts or information needed by a patient when an authorization of release was completed.
[ 03/10/2003 – 10/10/2003 ] Cooper Health System Camden, NJ
Birth Certificate Coordinator/Unit Secretary§ Responsible for all data entry and all questions that were related to birth certificates.§ Answering phones while putting together patients’ charts when they were admitted and pulling their charts when they were discharged along with discharging them out of the computer system; collecting correct information from patients to make the birth certificates in the time frame given.§ Assisted nurses whenever possible on the Mother/Infant Unit while also helping patients with anything I could.
Summary of qualifications Ø Quick Learner;Ø Enjoy Challenges;Ø Typing Speed over 80wpm;Ø Coordinate and facilitate internal and off-site meetings;Ø Compose and Proofread correspondence;Ø Handle confidential correspondence with great discretion;Ø Maintain corporate and shared directory computer files;Ø Highly organized, efficient, and motivated with ability to work independently;Ø Thrive in atmosphere that allows freedom to exercise creativity for greater workplace efficiency.
Software Proficient in Microsoft Office 2003 Applications, (Word, Excel, Power Point, and Access), data entry programs (PeopleSoft and Identipass), Outlook Express (including Meeting Wizard), and API (Report Express).
Education [ 09/2001 – Present ] Camden County College Blackwood, NJ
Majoring in Business
[ 09/1997 ] Triton Regional High School Runnemede, NJ
College Prep§ Earned diploma in June of 2001.
References References are available upon request.