Office Manager, Administrative Assistant, Entry Level Recruiting

EXPERIENCE

Administrative Assistant (*/**** – Present)

Church of the Savior Nicholasville, KY

Assist executive and pastoral staff with weekly activities, special events, calendar/facility management, occasional travel arrangements and project-based tasks

Managed the Front Office, consisting of all regular daily, weekly and monthly activities while maintaining a high level of confidentiality

Co-manage and oversee 2 part-time employees - Receptionist and Data Entry Associate

Maintain online database (1,000+ households), church directory, weekly attendance and report

Manage correspondence/email, copying, faxes, multi-line phone

Provide back-up assistance to Executive Pastor and Financial Secretary in collecting, counting and sorting weekly offering

Responsible for spearheading new database software conversion and various administrative projects due to significant growth

Effectively manage inventory and ordering of office and janitorial supplies

Create and publish weekly and periodic handouts, flyers, posters, brochures, postcards

Assist with Annual Christmas Dinner and Musical (large event, open to the public) creating/organizing tickets, posters, programs, volunteer spots and assist with ticket sales

Maintained weekly reminder cards for ministry departments

Assisted with 10-month financial campaign and construction project

Primary key holder for building and safe

Virtual Talent Scout/Recruiter (part-time/as needed)

11/2012 - Present

Independent Contractor

Source applicants/candidates for healthcare job board on part-time basis

Source candidates for various job openings (primarily healthcare - also IT, sales, office and industrial)

Exercise various search methods - specialty databases, Boolean string, google and niche job boards

Post job ads on various online job boards

Sourced/Recruited 396 job applicants for start-up healthcare job board in a 60-day period

Regional Field Recruiter (Virtual)

05/2013 – 01/2015

ReadyLink Staffing

Post job ads and source resumes for travel nurse positions

Match potential candidates with current CNA, LPN and RN openings

Follow-up and assist current candidates with finding new job openings

Executive Administrative Assistant

4/2000 - 6/2004

Alltech, Inc. Nicholasville, KY

Assisted Executive of Global Foods, Pet Food Division Manager and five other Account Executives

Managed correspondence and sales with customers and consultants

Coordinated with Marketing department for events and mailings

Researched information daily - online and via the company Intranet

Maintained database for customer relations and correspondence

Assisted with technical support and lab research support

Generated monthly sales reports

Prepared monthly correspondence and tracking logs

Prepared and packaged product samples, MSDS and Product Information Sheets for current and potential customers

Assisted with travel, meetings and seminars

Managed general office duties (filing, faxing, scanning/copying, transcription, email)

Bank Teller/Vault Teller

9/1999 - 4/2000

Community First National Bank Cheyenne, WY

Performed daily teller/customer transactions including deposits, withdrawals, cash outs, cash ins, cashier’s checks and cash advances

Maintained and balanced cash drawer daily

Balanced coin machine and vault according to vault teller schedule

Reconciled daily travelers cheque reports

Managed weekly Currency Transaction Reports

Microfilmed and filed all transaction paperwork

EDUCATION

Associate Degree, Business: Medical Office Concentration May 1997

Pensacola Christian College Pensacola, FL

SKILLS

Microsoft Office (Word, Publisher, PowerPoint, Excel, Outlook)

Internet Research

Database Management

Inventory Management

Desktop Publishing

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