Executive Assistant

EXECUTIVE ASSISTANT

Experience in both private sector and not for profit environments. Key strengths include:

Excellent communication skills

Solid tech and computer skills, including: MS Office, Internet, Intranet (internal company websites), E-mail, QuickBooks, Mail Merges, Databases, Filemaker Pro, ARIBA Buyer 7 & 8, APSS, SAP, Oracle, Time-Keeper, EZ Lobby, Meeting Maker

Proven organizational, time management and research abilities

High sense of urgency and maintaining confidentiality

Polished interpersonal skills across all organizational levels

CAREER HISTORY

SCOTIA CAPITAL 2011-2012

Executive Assistant

Corporate Compliance (Contract)

• Provided executive support to Senior Vice President & Senior Directors

• Extensive daily calendar management

• Travel arrangements, expense reports, and other daily administration as required

• Managed confidential project support as necessary

• Managed and organized department archiving of on and off site storage for documents

ROGERS COMMUNICATIONS 2008 -2011

Executive Assistant

Corporate Communications 2009-2011

Wireless Business Marketing 2008-2009

• Supported Senior Vice President & Senior Directors with complex personal and professional calendars and commitments, frequent travel, executive reporting, presentations and expenses

• Managed department accounting including issuing of PO’s and payment of same

o Ensuring payments are processed in a timely manner

o Tracking of same for budget reporting purposes

o Creating spreadsheets for internal usage

• Managed departmental demo lines (for smart and cellular phones)

o Ensuring budgets are maintained

o Reduction of department expenses

o Preparing monthly reports for outside partners’ costs

• Managed employee incentive and recognition programs

o Planning & organizing of all team events and meetings

o Planning & presentation of all incentive prizes

• Managed on-boarding and training of new staff

o Technical and HR needs

• Managed confidential project support as necessary

• Co-ordination of on and off site meetings, workshops, receptions and conferences

BELL CANADA 2003 - 2008

Administrative Assistant

Small and Medium Business

Enterprise Sales (contract)

Finance (contract)

• Provided executive support to Senior Directors, including calendar management, frequent travel, executive reporting and presentations

• Managed processing of all documents for Directors’ teams of up to 200 staff, including new hires, payroll, various leaves of absence and letters of employment

• Managed expense reporting for budget and corporate requirements for Directors and their direct reports

• Co-ordination of on and off site meetings, workshops, receptions and conferences

VARIOUS COUNTRACT AND TEMPORARY POSITIONS

MYEXPRESSLANE.COM

Executive Assistant to Chairman and C.E.O. 2000

VARIOUS COUNTRACT AND TEMPORARY POSITIONS

BANK OF MONTREAL 1993-1995

DATA CLERK

EDUCATION

B.A., Concordia University 1993

PROFESSIONAL AFFILIATIONS

Member Toronto Chapter IAAP since 2005

IAAP Toronto Chapter Social Committee 2008-2009

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