Receptionist/Administrative Assistant
Resume:
Marylou Clemente
Bronx, NY 10472
Tele: 646-***-****
Email: ***************@*****.***
Administrative Assistant with 15+ years experience supporting organizations and executives. Hard-working, multi-tasking and motivated with experience in corporate settings. Strong work ethic, professional demeanor and outstanding telephone, scheduling and documentation skills.
PROFESSIONAL EXPERIENCE
TD Securities (USA), LLC, New York, NY 11/10 – 5/12
Compliance Officer, Credit Management New York
• Updated and maintained quarterly and annual compliance reports for Credit Management NY.
• Printed financial and compliance statements and maintained account files.
• Monitored out-of-order items and worked with staff to ensure items were corrected in a timely manner.
• Organized and prepared materials for internal and regulatory audits as required.
• Prepared files for archiving.
Sumitomo Mitsui Banking Corporation, New York, NY 10/07 – 10/10
Administrative Assistant, Credit Department - Americas Division
• Received and distributed credit applications for companies from the various Bank branches.
• Registered applications into the Bank's databases.
• Assisted with various administrative tasks - inventory, purchasing and distribution of office supplies, scanning documents into computer, proofreading, photocopying and faxing.
• Prepared Outstanding Lists for emailing to Japan.
• Received and distributed all incoming mail and packages.
Scheichet & Davis, PC, New York, NY 3/07 – 10/07
Receptionist
• Greeted all visitors to firm; answered phones and taking messages; reserved conference room for events, client meetings and depositions; arranged for catering.
• Assisted with various administrative tasks - inventory, purchasing and distribution of office supplies. proofreading, photocopying, faxing, imputing time slips for attorney and scanning documents into computer.
• Received, distributed and processed all incoming mail and packages and arranged for messenger service deliveries.
• Entrusted with making Bank deposits for company.
Federal Reserve Bank of New York, New York, NY 9/03 – 2/07
Receptionist/Administrative Assistant, Legal Department
• Answered phones, took messages and met clients, guests, messenger services and vendors; Managed inventory, purchasing and distribution of office supplies, received, distributed and processed mail, reserved conference rooms for events, client meetings and depositions; arranged for catering with Food Services and updated attorney attendance log.
• Processed time cards for Legal Function staff using the Bank's PeopleSoft Time and Labor System.
• Typed correspondence, prepared legal documents for finalization and bar-coding; updated, maintained and distributed various database listings, travel arrangements, creating travel/expense reports and requests for payments and proofreading.
• Assisted Legal Administrator with various ad hoc projects.
Georgoulis & Associates, PLLC, New York, NY 1/02 – 9/03
Receptionist
• Greeted all visitors to firm, answered phones, took messages and updated attorney attendance log.
• Typed correspondence for President and handled various administrative tasks, including proofreading, photocopying, faxing, filing, imputing data into computer, and receiving, distributing and processing mail.
Instinet, LLC, New York, NY 5/00 – 11/01
Receptionist
• Coordinated schedules for support staff and provided coverage for other receptionists and switchboard operators when needed.
• Provided training of company telephone usage for new employees.
• Updated telephone extension list, provided coverage for other receptionists and switchboard operators when needed and coordinated schedules for support staff.
• Assisted Supervisor with various duties - proofreading, photocopying, imputed data into computer, processed and distributed mail for various departments and scheduled reservations for conference room use.
Thelen Reid & Priest, LLP, New York, NY 2/94 – 5/00
Receptionist
• Coordinated schedules for support staff and provided coverage for other receptionists and switchboard operators when needed.
• Assisted Reception Supervisor with various duties - receiving and distribution of mail, proofreading, photocopying, scheduled conference room reservations, processed bills from various car services, and updated the attorney attendance, visitor and telephone extension databases.
• Provided training of company telephone usage for new employees.
TECHNICAL SKILLS
Microsoft Word, Excel and Outlook, PeopleSoft, GroupWise and Lotus Notes, Typing 35-40 WPM
EDUCATION
John Jay College of Criminal Justice, New York, NY
completed coursework towards Criminal Justice program
Marymount Manhattan College, New York, NY
completed coursework towards Business Management program
Contact this candidate