Management Office

CAREER OBJECTIVE

I am looking forward for challenging leadership opportunity to prove my Managerial abilities in the area of Administration and Facilities management. I am a focused on delivering results and believe in getting things done. I believe in facilitating Internal and External customer satisfaction with strong focus on timelines, eye for detail and quality.

CAREER SUMMARY

Over 18 years of rich exposure to Multi Location Office Administration & Facilities Management, Vendor Management, Liaison Management, Support Staff Management, MIS and Corporate Accounting

Single handedly managed multiple office Renovations, Office shifting and new office establishments and Branch shut downs

Bachelor of Commerce from Mumbai University

Post Graduate Diploma in Import and Export Management

EMPLOYMENT SUMMARY

Manager Administration and Facilities at PUG Securities Pvt. Ltd a leading stock broking house (Till date)

Sr.Executive – Facilities & Administration at Motilal Oswal Securities Ltd (Sep 2006 – May 2009)

Administration Executive at MSC Agency (India) Pvt. Ltd (May 2004 – Sep 2006)

Accounts Officer at Jayem Impex Pvt. Ltd (Jan 2001 – May, 2004)

Accounts Assistant at Containerway International Ltd (July 1992 – Dec 2000)

PROFESSIONAL EXPERIENCE

Manager Administration And Facilities PUG Securities Pvt. Ltd

RESPONSIBILITIES

June

2009

-

Till date Office Administration

Cash Management for sundry office expenses.

AMC management for multiple office locations and multiple equipments.

Stationary procurement, visiting cards & other consumables requisition management.

Telecom service providers management for voice and data connections.

Managing employee PSTN, ISDN and Mobile Phones connections.

Insurance management for office premises and vehicles.

Managing couriers for Local, domestic and International mails.

Arranging hotel reservations for employee business trips, official events.

Weekly and Monthly KPI reporting to Management.

Manager Administration And Facilities PUG Securities Pvt. Ltd

June

2009

-

Till date Infrastructure Administration

Maintain external and internal infrastructure for Organization.

Oversee repair works to ensure satisfactory and timely Completion.

Support Staff Administration

Managing housekeeping staff and allied services.

Maintaining Office security staff and external security staff.

Transport & Vehicle Management

External transporter's coordination for staff and executive transportation

Owned vehicles maintenance and manage external pool of vehicles

Vendor Development

Source new, reliable vendors to meet the ever-increasing needs of office consumables, transporters etc. at optimal cost.

Quotation for AMC for existing and new locations, Quotation analysis and vendor evaluation.

Vendor invoice verification / approvals and regular Payments to vendors.

Liaison Management

Coordinate with multiple government agencies for statutory compliance.

Maintain regular contact with utility providers to ensure hospitable environment.

Security Management

Ensure safe and secure working conditions for all Employees

Tracking for all Assets, equipments, office stationery with relevant documentation

Managing Office Shifting

Single-handedly managed office consolidation exercise across multiple office in South Mumbai area

PROFESSIONAL EXPERIENCE

Executive – Facilities & Administration Motilal Oswal Securities Ltd

RESPONSIBILITIES

Sep 2006

-

May 2009 MOSL’s network of 65 branch offices and franchises were supported by team 4

Responsible managing entire infrastructure for MOSL’s largest office at Bajaj Bhavan

Successfully managed largest office movement for MOSL from other Nariman point premises to Bajaj Bhavan without ZERO downtime

Responsible for all back office support for Facilities and Admin department

Responsible for Front Desk management and Office Housekeeping

Executive – Facilities & Administration Motilal Oswal Securities Ltd

Sep 2006

-

May 2009 Security and Canteen management including Staff scheduling, attendance

Office premises Insurance Policy negotiations and management for all Branch location

Shop and Establishment License compliance as per all local law for all office locations

AMC management for Central Air conditioning units, water purifiers, Access control systems for all Western region locations.

Managing Pest control and other services vendors for Western region locations.

Weekly and Monthly MIS on Departmental efficiency, Incident tracking and reporting, Tracking and Managing Seating Arrangements.

Compiling monthly expense tracker for each site for senior management

Responsible for annual Budgeting exercise for Admin and Facilities budget for western region (Capital and Expense budget)

Managing Access control and other ancillary vendors (carpentry, plumbing & soft services of Housekeeping)

Responsible for Canteen Management and Canteen policy.

Managing Cash for operational admin expenses.

Procurement of sundry office equipments for Western region office.

PROFESSIONAL EXPERIENCE

Administration Executive MSC Agency (India) Pvt. Ltd

RESPONSIBILITIES

May 2004

-

Sep 2006 Vendor Management and Vendor quote Analysis, Vendor selection recommendations with supporting analysis.

Managing Data and Voice service providers, verification of Bills and payments.

Pan India Employee Mobile Phones Policy execution and tracking, Invoice verification, Payments and resolving any issues.

Sourcing and Managing AMC for all office equipments.

Responsible for Office Insurance, Insurance for office equipment & Vehicles.

Procurement of Stationary, consumables & office equipments for Pan India locations.

Scheduling and tracking Attendance for Housekeeping and Security staff.

Maintaining service levels for courier services for Local, Domestics & International.

Vendor Invoice Verification, approvals and auditing of all India Invoices.

Monitoring Staff attendance and Leave records.

Business Travel Booking and Hotel Reservations for staff.

Preparation of Weekly, Monthly MIS for Management.

Local Shop and Establishment act compliance for multiple locations.

Organizing Corporate meetings, Events and Annual Functions.

PROFESSIONAL EXPERIENCE

Accounts Officer Jayem Impex Pvt. Ltd

RESPONSIBILITIES

Jan 2001

-

May 2004 Responsible for Complete Accounting Function for Mumbai Branch

Managing and reporting Receivables and Payables

Operations Staff Cash Disbursement, Tracking and Periodic Reconciliation

Cash & Bank Payments & Maintaining Complete Branch General Ledger

Tracking Branch and Consolidated Fund position, Bank Reconciliation

Tracking Travel Advances & settling Travel Claims

Supporting Management in Liaising with Bankers for Cash Credit / Overdraft

Job Costing, Customer and Supplier Reconciliation and Inter-Branch Reconciliations

Monthly MIS reporting to Head Quarters

Responsible for TDS / Service Tax for Mumbai Branch

Profession Tax / Provident Fund / ESIC payments and procedures

PROFESSIONAL EXPERIENCE

Accounts Assistant Containerway International Ltd

RESPONSIBILITIES

Jan 1992

-

Dec 2000 Responsible for Accounting for Mumbai Branch.

Maintaining Cash & Bank Transactions, Bank Reconciliation, Liaising with Banks.

Periodic submission of MIS to Management at H.Q.

Cash / Bank Payments & Maintaining Complete Branch General Ledger.

Travel Advances & settling Travel Claims.

Cash Disbursement to Operations Staff & Reconciliation.

Coordination with CHAs, Shippers (Exporters) and Transporter.

EDUCATION

1992 Bachelor of Commerce (B.Com) University of Mumbai.

2000 Post Graduate Diploma in Import & Export Management from

K. C. Institute of Management Studies, Mumbai.

COMPUTER EXPOSURE

Accounting Software: Tally 5.4 and 6.4, WINGS

MS Office, Lotus Smart Suite

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