Sales Administrative Assistant
Resume:
Rochelle (Shelley) A. Marterie
Hoffman Estates, IL 60169
bng79p@r.postjobfree.com
Summary of Qualifications
** ***** ** ********* *********, office manager and administrative assistant experience. Successfully opened a manufacturing facility in Reno, Nevada and managed the office and processes for several months which included recruiting, hiring and separation of personnel and other human resources responsibilities along with accounting activities and basic administrative responsibilities. Convention and conference coordination experience along with the following capabilities and attributes:
• Document formatting (memos, letters and confidential documents) with a typing speed of 70+ wpm.
• Transcribing dictated correspondence
• Presentation formatting (creating slides containing text, tables, graphs and automation).
• Spreadsheet formatting (Tracking numerical information such as inventory, calculating expense reports and budgets).
• Database management (maintain sales contacts and vendor information).
• Calendar management ( scheduling appointments, responding to emails on behalf of, scheduling tasks, taking notes, and updating contacts in Microsoft Outlook )
• Visa processing for foreign travel
• Budget management
• Knowledge of basic accounting operations (accounts payable, accounts receivable, bank statement reconciliation).
• Maintain and operate various office equipment (copiers, facsimile, scanners etc.).
• Professional demeanor and excellent telephone skills.
• Works with little to no supervision
• Sound decision making within the scope of my authority
• Posses a “Can Do” attitude, proactive and is a team player
Software
• Windows
• Microsoft Office
o Word, Excel, PowerPoint, Access, Outlook
• WordPerfect 7
• Lotus Notes
• Mas90 Accounting Systems
• SAP Accounting Software
• IMAC (Cook County Sheriff’s Department Information System)
Education
South University November 2010-Current Savannah, GA
• Bachelors Candidate in Psychology 4.0 GPA
Moraine Valley College October 2003-December 2003 Palos Hills, IL
• Completed Cook County Sheriffs Police Academy with 3.8 GPA
College of DuPage September 1993-September 1997 Glen Ellyn, IL
• Studied Office Automation and Criminal Justice with 3.9 GPA
Organizations
International Association of Administrative Professionals Greater O’Hare Chapter
• Current Member
Experience
Senior Administrative Assistant | Honeywell March 2011 – Current Des Plaines, IL
• Supported two (2) Business Directors and two (2) Senior Business Leaders of Petrochemicals and Gas Processing Business Units by managing their calendars, scheduling meetings which included supplying lunch/or refreshments, booking their business travel foreign and domestic, processing visas for foreign travel, being a gatekeeper for phone calls and emails, prioritizing incoming mail and interoffice correspondence, composing correspondences, memos, reports and confidential documents on their behalf’s. Creating presentations which included graphics, animation, tables and video clips for customer presentations and company town hall events, organizing and managing off-site training conventions, conferences and benefit dinners, calculated expense reports and reconcile credit card statements managed departmental budgets.
• Supported a team of twenty-three (23) individuals including Technology Managers, Senior Sales Support Managers, Product Line Managers, Senior Engineers by managing their calendars, scheduling meetings including refreshments, booking business travel foreign and domestic, processing visas for foreign travel, prioritizing incoming mail, composing correspondence, reports, technical proposals and presentations, ordering supplies, business cards, preparing document shipments for domestic and foreign packages.
Correctional Officer/Deputy Sheriff | Cook County Sheriff’s Department Oct 2003-Jun 2010 Chicago, IL
• Prepared confidential reports and documents for the Superintendent, Executive Director and Sheriff of Cook County, prepared on a daily basis payroll for unit deputies (60+), assignment roster and overtime justification report, initiated the use of Excel to maintain the unit’s bi-annual inspection reports and deputy information sheets, maintained and retrieved legal documents and logs for the Cook County Legal Department, answered phones for the division 60+ deputies and routed the calls to the appropriate destinations; plus was the point of contact for civilian inquiries, sorted and distributed incoming mail, obtained order and direction for 800 + detainees in Division X when assigned.
Executive Assistant | Alberto-Culver Oct 1999-Oct 2003 Melrose Park, IL
• Supported Vice President of St. Ives by managing his calendar, scheduling meetings which included supplying lunch and/or refreshments, booking his business and personal travel, being a gatekeeper for his phone calls and emails both business and personal, sorting and prioritizing his incoming mail and interoffice correspondence, typing correspondence letters, memos, reports and confidential documents, preparing and editing sales/marketing presentations, calculating his expense reports and reconciling credit card statements managed department budget of projects and expenses.
• Supported St. Ives Marketing Team which consisted of seven (7) members by managing their calendars scheduling meetings which included supplying lunch and/or refreshments, being a gatekeeper for their phone calls and maintaining day to day communication with cross-functional departments, typing correspondence letters, memos, reports and bi-weekly staff meeting minutes, calculated IRI sales data for Team, calculated Team’s expense reports, tracked inventory of finished goods/products for Team, opened, prioritized and distributed incoming mail and inter-office correspondence.
• Other responsibilities included interacting with the advertising agency, meetings, travel arrangements, conducting store checks to analyze competitive product, maintaining department’s office equipment, planning and organizing off-site events, maintaining inventory and ordering office supplies, reading, organizing and circulating articles from industry publications regarding our company/products and preparing and shipping UPS and Federal Express packages foreign and domestic.
Executive Assistant/Office Assistant/Accounts Payable Clerk | National Seal Company Dec 1990-Aug 1999 Aurora, IL
• Supported the President of Bentofix Technologies and Vice President of Special Projects by managing his calendar scheduling meetings which included supplying lunch and/or refreshments, booking business and personal travel, being a gatekeeper for phone calls business and personal, sorting and prioritizing incoming mail and interoffice correspondence, typing correspondence letters, memos, reports and confidential documents, notarizing documents, calculating expense reports, reconciling credit card statements managed department budget for projects and expenses.
• Supported the Special Projects Team consisting of 7 members making travel arrangements, preparing reports and documents and shipping UPS and Federal Express packages. Ordering raw materials from outside vendors, generating purchase and sales orders, sending material certifications, maintaining roofing database, traveling and supporting our Reno office which I successfully opened and managed for several months.
• Office assistant and accounts payable clerk responsibilities included processing sales leads, organizing promotions for tradeshows, communicating with sales team, maintained products database, corresponded with customers regarding our products, acted as back up for sales contract administrator with sales contracts organized slide presentations, operated 7 line switchboard, sorted incoming mail, greeted guests maintained office equipment, maintained inventory for soda, coffee and juice, maintained inventory of office supplies, and performed detailed operations regarding the payment of invoices.
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