Administrative Specialist

Chandra Caballero

**** ****, *******, ** *****

Ph.832-***-****

Seasoned and self-motivated executive support specialist with an exceptional facility for information exchange, a superior work ethic, and a demonstrated commitment to overall excellence.

EMPLOYMENT HISTORY:

American Institute of Certified Public Accountants – Jersey City, NJ 01/05 - 02/07

Executive Administrative Assistant- Conferences

Assist in researching potential venues for conference compatibility, assist with program development and facilitate logistics including: hotel, air/ground transportation, catering and meals, conference speaker liaison, expense reimbursement, database maintenance, heavy correspondence, document preparation

Exothermic Molding – Kenilworth, NJ 02/04 – 12/04

Executive Assistant to President: managing contact database, travel & expense reports, calendar management,

travel arrangements, drafting and editing routine and project oriented correspondence, prepare meeting minutes, human resource functions, petty cash reconciliation, bank deposits and verifications, gatekeeper

Personal Assistant – Houston, TX 2002 - 2005

Provided diversified business and personal support to the following independently secured clients:

Restaurant Group Principal Partner: Facilitated an expansion plan that minimized business interruption losses. Liaised with contractors and interior decorators. Designed and implemented administrative programs to reduce redundancy, streamline processes and improve daily operations. Performed and assisted with Human Resource functions; interviewed, recruited and conducted new employee orientations.

Independent Publishing Executive: Planned and facilitated broad range of administrative functions including travel arrangements, calendar management, personal shopping/errands, business correspondence and agenda outlines for various functions and meetings. Text formatting for business directory. Editing, proofreading, and fact-checking.

Attorney: Drafted case management documents (petitions, complaints, and orders), maintained court and events calendar, maintained filing/catalogue system, legal billing, research assistance, composed/managed correspondence, organized and hosted charitable functions and special events; travel and itinerary coordination, personal shopping/errands

Prucka Engineering - Sugar Land, TX 1997 - 2001

Executive Assistant - Sales and Marketing

Sales: Primary liaison for northeastern United States and Canadian clients. Independently analyzed customer concerns and implemented any resulting scheduling needs. Drafted proposals and composed related correspondence for Senior VP of Sales and Territory Sales Managers. Complex calendar management and scheduling of product demonstrations, system installations, customer training, and troubleshooting visits. Coordinated complex travel itineraries (international and domestic) for VP of Sales and Sales Managers. Successfully monitored travel and related costs for customers and internal territory associates resulting in an 11% decrease in territory expenditures. Marketing: managed library of marketing collateral; revised and proofed marketing materials; assisted with conference/trade show booth and venue logistics; varied ad hoc projects as assigned

Houston Independent School District - Houston, TX 1995-1997

Chemical and Facilities Department Secretary

Composed and distributed office correspondence; managed calendar for supervisor and field associates; generated and confirmed completion of all district department work orders; maintained vendor relations; collected and analyzed work flow data for purposes of drafting weekly and monthly activity reports

RELATED PROFICIENCIES: 85 wpm, Mac and PC

Software: Word, Excel, Outlook, PowerPoint, Access, Oracle, Lotus Notes, QuickBooks, PageMaker

EDUCATION/PROFESSIONAL DEVELOPMENT

*University of Houston - English

*Indispensable Assistant Seminar

*High-Impact Communication Skills for Women Seminar

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