Executive Assistant Vice President

PAULA M. STECHER

*** ********* **** **********, *** Jersey 07033

E-mail- *****.******@*****.*** (908) 209 - 6543

EXECUTIVE ASSISTANT

- Selected Career Highlights and Responsibilities

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Perform advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices

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Oversee and/or participate in the coordination of special projects, meetings, conferences and other events by arranging facilities / caterers, issue invitations, coordinate speakers and control event budget

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Arrange complex and detailed domestic and international travel plans and itineraries, compile documents for travel-related meetings

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Manage multiple calendars to track time commitments and completion of tasks

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Ability to carry out written and verbal instructions with minimal guidance

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Work in document preparation and management, including formatting and editing letters, reports and all other correspondence from draft stage to completion

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Track each employee time worked / vacation / sick hours

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Ability to prioritize and multi-task and to work under tight deadlines

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Detailed oriented with an understanding of confidentiality

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Compile multiple internal reports from various information sources

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Excellent communication and interpersonal skills

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Act as liaison between senior management and clients / colleagues to facilitate work and accomplish objectives in a collaborative effort

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Prepare weekly expense reports and monthly reimbursements

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Screen incoming calls and correspondence and respond independently

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Prepare agendas, notices, minutes and resolutions for corporate meetings

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Create and maintain database and spreadsheet files

Technical Skills

•Proficiency in MS-Office-Word, Excel, Power Point and Outlook, MS Project, Access,

MAS, Visio, electronic mail, internet searching & downloading

Career History

COMVERGE, INC. – East Hanover, NJ 2006 - 2008

Executive Assistant to President/COO and

Vice President of Marketing

BRISTOL-MYERS SQUIBB – Hillside, NJ 1987 - 1991

Executive Assistant to Executive Vice President 2001 - 2006

CIBA-Geigy Pharmaceuticals – Summit, NJ 1991 - 1996

Senior Account Coordinator/Executive Assistant,

Field Administration, Pricing Supervisor

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