Manager Executive

Kelly Davison

**** ***** **. ** ****, CA *****

Tel: 619-***-****, Cell: 619-***-****

Email: ************@*******.***

Summary of Qualifications:

Extensive experience supporting upper level and executive management. Proactive, self starter with the ability to efficiently prioritize and multi-task. Keen interpersonal skills including, diplomacy, discretion, and flexibility. Ability to lead groups through large projects. Innovative, motivated and enthusiastic. Strong organizational skills. Excellent oral and written communication skills.

Highly proficient in Microsoft Office Suite (Outlook, Power Point, Excel, Word, Access, Publisher) Google Docs, Adobe Photoshop, Acrobat. Native English and fluent Greek speaker. Typing speed: 50 wpm.

Education:

Cal State Univ. Long Beach 1991 - 1995

University of Phoenix Bachelor of Science / Marketing 2001

Certification of Proficiency in Greek Language Levels Β, C (2008) awarded by

the Greek National Ministry of Education

TEFL Certified 120 Hrs/ TEFL Certified Business English 50 Hrs

Professional Experience:

PRETTY GREEK VILLAS, LTD – Athens, Greece 03/2010–1/2012

Logistics and Arrivals Manager – Served as liaison a between clients, villa owners and multiple service suppliers. Coordinated all logistics of client arrivals (timelines, complex itineraries, transfers, private transportation, VIP services and multiple unique special requests.) Required to work independently with great attention to detail and deadlines. Determined and coordinated pricing and payment methods with all service suppliers. Communicated heavily via email and phone with emphasis on proper use of the English language and absolute clarity. Accommodated and anticipated all client special requests with a positive, ‘can do’ attitude and prioritized their urgency. Resolved any issues that arose during client’s stay. Maintained an immaculate company image at all times under very high pressure conditions. Monitored clients’ payments to suppliers and used Excel spreadsheets to compile and track commission totals due to the company. Viewed and assessed villas to determine category and price points. Cooperated regularly and negotiated pricing with villa owners. Utilized and updated an extensive CRM database to maintain all client/owner records with constant accuracy. Communicated constantly using both Greek and English. Contributed to all channels of marketing, including composition of bimonthly newsletters, new supplier recruitment, and proposal of new marketing ideas and website optimization. Requested and followed up with each client for feedback. Trained new employees. Supported and reported to the company director daily.

BYRON COLLEGE – Athens, Greece 12/2008–3/2010

Executive Secretary to the Head of School/School Office Manager – Provided full administrative support to Headmaster and Junior Headmaster of school. Drafted and managed correspondence between all faculty and extended departments. Headed up coordination of all college events and special projects on and off campus. Accounting of school funds for fundraisers and excursions. Maintained and managed school daily schedules, including faculty absences and coverage and heavy calendaring for the Head of School, Jr. School Headmistress, owner and manager of the school. Constant reception of and interchange with various embassies, other outside organizations, faculty, parents and pupils. Promoted college and enrollment of new pupils. Introduced and implemented new methods of electronic organization, including IT formats for tracking projects and document storage. Managed all incoming and outgoing shipments.

AMYLIN PHARMACEUTICALS, INC. – San Diego, CA 11/2007-10/2008 Executive Assistant - Marketing Dept. - Provided a high level of administrative support to Executive Director of Marketing and 6 Marketing Managers, including managing multiple challenging calendars (Outlook) and crucial deadlines. Coordinated and branded all on and off-site meetings (including booking of venues, food/beverage, audio/visual assistance, and other logistics.) Prepare and edited Power Point presentations. Acted as liaison between Amylin and outside agencies. Arranged all travel (airfare lodging, ground transportation, dining, etc.) Developed meeting agendas and edited supervisor presentations. Processed expense reports, contracts, invoices and time clock reports. Actively anticipated any conflicts, changes or special needs. Resourced solutions and maintained smooth running operations throughout department.

MIKELSON YACHTS, INC. – San Diego, CA 10/2006–11/2007

Office Manager/ Executive Support – Provided executive support and reported directly to both the President and VP. Organized and executed large events (i.e. regular boat exhibitions and group excursions), including all advertising and PR. Manage sales team, leads, and scheduling. Interfaced daily with vendors, partners and clients. Managed U.S. Customs clearance for all incoming yachts. Responsible for all accounts payable/receivable and expense reports. Handled all federal and state tax payments. Coordinated all yacht and parcel shipments, both international and local. Operated a multi-line phone system, screened calls and utilized MS Office software. Ensured all office processes, communication systems, and supplies are well maintained. Composed and produce 8-page color company newsletter for print and web.

GRACE LUHERAN SCHOOL – San Diego, CA 9/2005-10/2006

Office Manager/Executive Support - Administratively supported the director and all heads with records, expenses and scheduling. Managed and facilitated school daily functions. Responsible for keeping records and updating information on all issues related to school. Handled all school correspondence (letter writing, large mailings, membership lists, notices, emails, etc.). Tracked all tuition and fees, billing, receiving and donations. Directed phone calls to appropriate persons, organized group trips, events, and ceremonies. Delegated assignments and follow up to ensure execution and success. Coordinated vendors and maintenance for buildings and grounds. Composed the monthly 10-page newsletter and weekly publications for both church and school. Greeted, assisted, and toured visitors.

Additional Info:

2 Recognitions for Excellence in Leadership and Accountability – Amylin Pharmaceuticals 2008

Yachtworld online training 2007

Enrollment Advisory Council Member/UOP, 2001

Lifeline Community Service, 2000

Completion of Dimensions of Professional Selling, Coca Cola 1999

Foreign Exchange Student/Greece, 1991

*References available upon request.

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