Facilities. Office Management, Business Analyst, Project manager

Cathy R. Boston

*** **** **** ******

Brooklyn, NY 11203

(H) 718-***-**** (C) 347-***-****

***************@*****.***

OBJECTIVE: To obtain a position in a stable and positive environment that will allow me to utilize proven facilities management skills, communication, and organizational experience.

KEY SKILLS:

Purchasing Software: ReqNet, ATLAS, Oracle Purchasing Software

Proficient in Microsoft Suite

EXPERIENCE

Tutor, Brooklyn, New York - October 2008 – Present

• Assists children ages 6-10 with the fundamentals of reading and writing

• Aids with phonics, grammar, capitalization, punctuation, printing and cursive

• Read stories aloud, entreating children to understand and verbalize content

• Helps with school homework assignments

• Ease frustration by providing support and encouragement

The Rockefeller Foundation, New York, NY - August 1981 – June 2008

Facilities Coordinator/Facilities and Administrative Services

• Managed relationships with service vendors and Property Manager's office

• Coordinated installation of emergency lighting system to the building’s generator system

• Worked with building’s engineering staff to maintain five HVAC floor units needed for 24 hours service

• Coordinated deliveries and pickups of vital equipment with Property Manager and Security Staff

Supervision of Outside Maintenance Staff

• Scheduled and coordinated during and after hours installations of electrical rewiring and data cable installations , construction projects, painting and cleaning projects

• Coordinated electrical additions and upgrades

• Worked with HVAC vendors to ensure that independent systems were up, running and well maintained

• Coordinated with plumbing vendors to repair leaks, replacement of pipes and motors

• Recommended, purchased and managed the ergonomic needs for all staff

• Liaised with building maintenance supervisor to ensure that contractual cleaning services were completed according to specifications

Budgeting

• Submitted yearly facilities budget to Director

• Recommended, obtained and submitted written proposals for all contracted and non-contractual work

• Coordinated insurance and service contract requirements with Chief Operating Office and legal advisor

• Evaluated critical and non-critical repairs and prepared necessary spreadsheets for Director

• Purchased equipment, furniture and supplies as needed

• Created and submitted purchase orders for payments using ReqNet software for invoice payments

Facilities Management

• Coordinated with Director, vendors and building’s Property Manager to build-out additional floor space

• Investigated HVAC requirements and pricing, provided Director with proposals

• Planned and coordinated all aspects of internal moves, installations and relocations

• Worked with outside vendors to identify and create “green” lighting for current fixtures

• Coordinated with multiple vendors, Director, Chief Technology Officer and Senior Administration on Pre-Action System for IT Data Center

• Observed OSHA laws and regulations to ensure compliance

• Purchased and maintained furniture and furnishings

Management

• Provided back-up for the Director

• Interviewed and qualified prospective vendors, made necessary recommendations to Director and used bidding process to determine and assign work

1999 - 2004

Operations Associate/Facilities and Office Services

• Managed and coordinated all facilities and maintenance projects and procedures

• Liaised with building management and construction vendors to facilitate in-house repairs and enhancement of office space

• Created inventory systems for furniture, furnishings and panel systems

• Major contributor to a new Facilities Manual

• Maintained solid working relationships with all outside vendors

1986 - 1999

Assistant to the Manager/Purchasing and Facilities

• Supervised a staff of 12

• Trained staff and temporary employees in purchasing policies and procedures

• Initiated service maintenance contracts and leasing agreements for office equipment, internal security system, HVAC system, external maintenance and construction projects for a multi-floor environment and ancillary office systems

• Recommended, purchased and arranged shipping of items to field offices overseas, including car parts

• Created and implemented departmental Purchasing Manual

Education:

Pace University

B.A. English

New York University

Business Project Management, Completed Certificate

Certificate Courses in Facilities Management

Internal Foundation Committees:

Staff Council

Internal Conversation on Race and Ethnicity - Executive Committee

Retreat Committee

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