Administrative Assistant Office

Becky S. Robles

*** ***** *****

Ripon, Ca. *****

209-***-**** – home / 209-***-**** – cell

Email: ************@*****.***

CAREER OBJECTIVE:

To obtain a position in a professional environment in which I can contribute knowledge, creative insights, and where my talents will be challenged.

CAREER SUMMARY AND QUALIFICATIONS:

20 years of Administrative/Clerical experience environment working well both as a team player and/or independently. A proven self starter motivated to meticulously deliver top Administrative quality service. Specific expertise include:

Ambulance Billing and Procedures

Preparing Fire Facility Fees

Knowledge of HR Policies and Procedures

Manage and coordinate departmental office activities

Coordinated departmental Payroll/Headcount

Management of calendar and scheduling applications

Organized and coordinated facility wide “Giving Tree” program

Chair person of building Administrative monthly meetings

Thorough knowledge of Microsoft Office Suite (Excel, Powerpoint, Word)

Netscape (intranet/internet)

Travel/flight scheduling arrangements

Office supply inventory/ordering

Outlook

QuickBooks Pro

Fire House Software

PROFESSIONAL EXPERIENCE:

Ripon Consolidated Fire District, Ripon, Ca. 06/00 to Present

Office Assistant

Ambulance billing to Medi-Care, Medi-Cal, HMO’s and Private Pay

Patients. Interface with local hospitals for patient’s profile, Interfacing with the Credit Bureau and Hospitals, Filing, Answering Phones, Preparing Fire Facility Fees, Distributing of the Monthly Newsletter, and Typing inter-office memos, ordering & maintaining office supplies, implement & maintaining of SOP’s (Standard Operation Policies), compiling of monthly data of Ambulance/Fire calls on Excel spreadsheet, Microsoft Office Suites and Outlook and preparing and scheduling of monthly CPR/1st Aid classes and issuing cards for the community, assisting on Weed abatement memos and assisting of Fire Safety month for all of Ripon Elementary Schools and update and maintain of annual Smoke Detector list.

Intel Corporation, Santa Clara, Ca. 7/84 to 8/98

Sr. Administrative Assistant (2/98 to 8/98, Livermore)

Coordinate all Staff meetings/standardize minutes, Arrange all quarterly review events, Prepare office presentations, Maintain office supply inventory, Prepare travel arrangements/expense reports, Maintain

heavy phones, Created and implemented office desk manual,

Coordinate all catering activities.

Senior Administrative Support (6/95 to 2/98)

Maintained department Pans/Personnel files, Charts & Headcount totals

Maintained GENI (HR application) administration, Coordinated and maintained departmental Award program, Coordinated Staff meetings, Arranged quarterly review events, Prepared office presentations, Prepared heavy travel arrangements/expense reports for 20+ employees,

Organized Ranking & Rating/Midyear sessions, Coordinated office space /moves, Maintained & enforced Back-To-Basics class completion training matrix.

Human Resources Administrative Assistant (8/89 to 6/95)

Maintain Performance Review Log for both Exempt/Non-Exempt, Interface with transfers & scheduling of Exit Interviews, Interface with Records/Payroll/Staffing/HR Legal, Coordinator of United Way Campaign, Coordinator of employee redeployment, Maintained HR Forms area,

Resolved Payroll/Benefit/Record issues, Maintain heavy phones/walk in traffic, Prepare travel arrangements/expense reports, Support for all salary planning processes, Attend Ranking & Rating sessions, Maintain Sabbatical Delinquent report.

Production Clerk III (7/84 to 8/89)

Maintain heavy phones, Prepare travel arrangements, Active participant Administrative Council, Processing/distributing timecards and payroll checks, Interface heavy with Payroll department, Compiling the quarterly “Perfect Attendance” report, Generating the weekly headcount report,

Maintain the department’s PANS/department files, Typing monthly performance reviews, Maintain inventory of office supply, Distributing of inter-office mail, Processing Petty Cash request, Maintain/ordering departmental luncheons, Created Desk Manual, Active participant of the FAB 1 Recreation Team, Department’s coordinator for United Way campaigned.

EDUCATION:

Milpitas High School - Milpitas, California

Ohlone Jr. College - Fremont, California

Mission Jr. College - Santa Clara, California

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