Executive Assistant
Resume:
MARY LEE CURTIS
*** ***** ****** ***** ● Beverly Hills, CA ● 90212 ● Phone 310-***-****
email: *************@*****.***
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Executive Assistant
Top-notch assistant with over twenty years of experience managing business relations and special projects at the senior management level. Serve as the gatekeeper and primary point of contact for and liaison between management, personnel, clients, and vendors. Maintain excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality. Equally effective management and advanced work processing support. Extremely focused, and results oriented with a proven record of managing essential tasks successfully.
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Professional Experience
Elect Lili Bosse for Beverly Hills City Council, Beverly Hills, CA Nov. 2010-Mar. 2011
Held the position of Administrator of Campaign Office
Administrative Assistant
Coordinated all mass mailings including labels.
Coordinated endorsement list and lawn sign distribution.
Administered citywide Voter Registration Database.
Coordinated staff and volunteer activities.
Hurewitz Boschan & Co., Century City, CA Sept. to Nov. 2010
Held the position of Office Administrator with an ability to multi-task and manage under demanding circumstances.
Office Administrator
Provide executive-level administrative support to two Managing Partners with a demonstrated ability to multi-task, manage and meet demanding schedules and project deadlines.
Researched new office space for sublease or direct lease.
Answering phones and filing.
Inputting checks and deposits into Quickbooks.
Managing calendars for both partners.
Office equipment purchasing.
Managing travel arrangements.
Curtis Family, Beverly Hills, CA 2002-2010
Held the position of executive administrator with an ability to multi-task and manage under demanding circumstances.
Executive Assistant
Provide executive level and comprehensive administrative support while demonstrating an ability to work successfully in unfamiliar areas improving the quality of our family life
Liaison between all family members to ensure proper communications.
Managed all A/P and A/R on a twice monthly basis.
Prepared and filed taxes each year as well as prepared Excel spreadsheet on family stock portfolio for IRS audit.
Researched and implemented comprehensive health insurance coverage
Made all travel arrangements international and domestic.
Purchased office equipment and oversaw maintenance agreements.
Made all bank deposits and withdrawals and other financial transactions
Daily correspondence, i.e. tickets, death certificate, college applications, etc.
Triton Pacific Capital, Los Angeles, CA $20.4 Billion in successful executions 1998-2002Held positions of increased responsibilities for this leading investment banking firm with major clients throughout the United States.
Executive Assistant/Office Manager
Provided executive-level administrative support to three Managing Partners and four executives with a demonstrated ability to multitask, manage and meet demanding schedules and project deadlines.
Ccoordinated all corporate luncheons, and developed presentations with minimal research for related meetings.
Worked compiling necessary financial information in coordination with CPA on filing local and federal taxes.
Managed all A/P and A/R on a twice monthly basis.
Worked with management company regarding employee benefits, insurance and payroll.
Interviewed and hired office personnel in coordination with managing partners.
Arranged all travel international and domestic for all executives.
Purchased office equipment and oversaw maintenance agreements.
Handled all personal banking for the managing partners.
Handled all paperwork and filing of corporations.
Coordinated correspondence and scheduling for all executives.
Notarized documents for managing partners and attorneys.
Vega 7 Entertainment, Santa Monica, CA 1996-1998
Held positions of increased responsibilities for this film and video production company.
Executive Assistant/Office Manager
Provided executive-level administrative support to President while meeting demanding deadlines.
Filed local and federal taxes.
Managed all A/P and A/R on a twice monthly basis.
Interviewed and hired office personnel in coordination with President.
Maintained employee benefits, insurance and payroll.
Coordinated and formatted all legal and general correspondence with minimal dictation.
California Community Builders, Santa Monica, CA 1988-1996
Held position of increased responsibilities for this California resident home builder with planned communities throughout Southern California.
Executive Assistant
Provided executive-level administrative support to Chief Executive Officer demonstrating a capacity to multitask while managing all essential tasks and responsibilities.
Purchased office equipment and oversaw maintenance agreements.
Assisted Chief Financial Officer in preparation of loan draws.
Created financial spread sheets for CEO's personal finances (i.e. real estate, family trusts, insurance, banking).
Oversaw all insurance coverage for personnel and projects.
Coordinated daily correspondence and scheduling for CEO.
Interviewed and hired office personnel.
Notarized real estate documents.
Fred Sands Realtors, Brentwood, CA 1982-1988
Held position of responsibility for this nationally known real estate broker with offices in Southern California.
Executive Assistant
Provided executive-level administrative support to Fred Sands and coordinated deadline driven projects and operations from initial stages to completion.
Maintained and managed schedule of President's day to day and long range appointment calendar.
Typed and edited all correspondence.
Edited company brochure.
Liaison with all departments including legal, advertising, marketing and administration.
Computer Skills
Windows 7, Microsoft Word, Excel, PowerPoint, Access, Outlook, Quickbooks and Blackberry
Education
Illinois College of Real Estate, Chicago, IL
Approved Real Estate License, 1978
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