Dee Key

Objective

To secure a permanent, full time position in accounting, administration and staff management.

Experience

January 2011 – October 2011

Multiple DFW Area Clients

AR / AP / Payroll

Accounting including invoicing, A/P, payroll and general office management.

March 2009 – January 2011

Heritage Health Solutions, Inc.

AR – AP Administrator

Revenue reporting, A/R, A/P and other projects and ad hoc assignments as designated. Formulation of vendor and client chart of accounts and invoice templates in QuickBooks Enterprise. Creation of procedures, streamlining end result of daily activities and analysis requirements. Monthly invoicing of Veterans Administration and US Marshal Service pharmacy charges ($1 million). Auditing of contracts to assure accurate invoicing. Collection of raw data from shipping vendor website, creating data backup reports at client request. Revenue reporting and monthly analysis for review by company CEO. Currently hold SBU government security clearance.

October 2003 – March 2009

CommuniLux Productions, Inc. – Dallas

Office Manager

Responsible for all office management duties including but not limited to; accounts payable, accounts receivable, weekly and bi-weekly payroll, purchasing, client invoicing, bank reconciliations, inventory tracking and adjustments, budget and budget variance analysis using QuickBooks Pro 2008. Creation of monthly budgetary and finance reports and review of General Ledger. Support production staff with purchase order preparation and all contract billing and change orders. All HR duties including benefit administration, SAR/SEP administration, workman’s compensation claims and annual audit. Assist the President in all necessary functions. High level of interaction with company clients and vendors.

February 2003 – July 2003 (lay-off)

Exhibit Dynamics – Grand Prairie division closed 3/04

Cost Accounting Manager

Created new policies and procedures to streamline accurate cost on all jobs. Escalated back billing for four Account Executives which increased revenue by 75%. Monthly accrual analysis, revenue billing, gatekeeper of all posting of charges to jobs and the general ledger.

January 2002 – February 2003

Hoya Optical Laboratories – Dallas Facility

Accounts Payable Manager

Managed accounts payable department personnel including interviewing and training as the department expanded. Prepared annual reviews and submitted justified wage adjustments on schedule. Headed up the integration of 12 new optical labs to the corporate office as accounts payable was centralized. A/P included extremely high volume ($8 million p/month) inventory and purchase order-based payables, expense accounts for all national sales personnel. Spending/expense control measures created for all A/P functions to assure accuracy and timeliness of payments. Instrumental in creating the new imaging system for all paperwork that funneled through the corporate A/P department.

September 2001 – January 2002

Contract (various DFW areas)

Bookkeeping / Administration (pay varied by assignment)

On-site functions to streamline bookkeeping (including A/R, A/P, policy, procedure and other assigned functions and responsibilities)

Aug. 2000 – Aug. 2001

Heritage Exhibits (Dallas, TX) division closed 8/01

Manager of Administration / Cost Accountant

Accounting Duties: Managed all accounts receivable functions. Developed and published A/R policies and procedures manual to streamline and improve A/R processing within the company. Instrumental in returning a profit to the company after nine months. Interacted in a training capacity with Project Managers and other divisional personnel to confirm thorough understanding and compliance of all procedures. Tracked work in process on a daily basis to ensure that cost was in line with estimated or quoted jobs. Processed client revenue billing in excess of $1,000,000 per month. Responsible for the posting of “clean” cost of all jobs from close date through final revenue / client billing. Analyzed all G/L coding to assure proper entry into payable system that interfaced with the costing system. Audited and processed all company credit card activity. Performed month-end close for A/P and A/R.

Processed all expense reports and secured approval from company President. Daily interaction with all levels of personnel and west coast division.

Administrative Duties: Principal contact for all clients and upper management. Account management for west coast account executives, acting as liaison. Responsible for mentoring of personnel and training in company / client relationships. Constant interaction with all field sales personnel. Creation of standard operating procedures. Provided administrative support for General Manager, middle management and seven person sales staff.

August 1996 – May 2000

Derse Exhibits, Inc – Dallas Division (Coppell, TX)

Office Manager

Administrative Duties: Supervision of administrative personnel including Receptionist, Accounts Payable and Receivable, Billing Coordinator, Payroll and Administrative Assistant. Assistant to General Manager in all facets of the divisional daily activities. Expense report approval, coding and processing. Costing / accounting reports submitted to Corporate Controller on a bi-weekly schedule. Ongoing assessment of divisional procedures. Submitted recommendations as needed to streamline day-to-day operations. Responsible for payroll (hourly and union), accounts payable, job costing. P&L analysis for General Manager on a monthly basis. Personally processed revenue (client) billing (A/R) of $500,000 - $1,000,000 per month. Coordinated collections on delinquent accounts. Coordinated staff meetings for divisional management. During the start up of this division, created with the Operations Manager the entire material inventory (not SKU bases). This included entry of all item codes; item cost and cycle count information.

HR Duties: Corporate enrollment of all new hires and processing of termination paperwork as needed. Enrollment in 401K, pension, and disability plans (STD, LTD) etc. Processing of Workman’s Compensation 1st Report of Injury and associated claims. Assured regular updating of OSHA log, Affirmative Action log and other required HR reporting. Attended TWC hearings as representative of the company.

Traveled on request of Corporate Finance Officer to Derse divisions in Atlanta and Las Vegas to train newly hired Office Managers.

Responsible for planning and coordinating annual divisional events such as the summer picnic and holiday party for 100+ personnel.

Education

BYU – Idaho (formerly Ricks College) Major: Business Minor: Emergency Medicine

Technical Training:

Texas Hour and Wage Law 7.0 hours CEC

Mastering QuickBooks Pro

Supervisory and A/R Training

Seminar on Texas Wages and Hour Law Update – 7.0 hours CEC

Bryan Institute – Arlington, TX - Registered Medical Assistant.

Skills

All Microsoft Office (Word, Excel, etc.) Accounting software packages include: QuickBooks Pro through version 2010 (and Enterprise), SAP, MAS90, Visibility, Timberline, AS400, MYOB, Champion. Paycom payroll software (similar to ADP) (Limited Powerpoint experience).

Awards Derse’s 1997 Corporate Customer Relations Employee of the Year (chosen from 350 employees).

Volunteer Involvement

2004 – 2006 High level of involvement as Club President of the MHS Fine Arts Booster Club.

Managed $96K production budget.

2002 – 2004 Treasurer – Marcus High School Fine Arts Booster Club

1991 - 1994 Texas Elementary PTA – VP of Budget and Finance

Member American Association of Notaries

References / Recommendations Available on Request

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