Executive Administrative Assistant

Tara Lee Williams

***-* *. ******** ******

Richmond, VA 23221

***************@*****.***

804-***-**** - Office

804-***-**** - Mobile

Spotts Fain PC, Richmond, Virginia

December 2004 to present

Paralegal

Serve as liaison between clients and six attorneys and assist clients through the progression of their legal matters; prepare, maintain and manage corporation and limited liability company State Corporation Commission filings and prepare all other statutory required documents; prepare documents for real estate transactions and assist in the sale and purchase of real estate including the preparation and review settlement statements; prepare Federal tax documents including 1099, SS4, and documents in preparation for 501(c)(3) filings; provide primary support for bond closings; draft bond purchase agreements, preliminary official statements and official statements for bond closings; file & terminate UCC Financing Statements w/state & county offices; responsible for drafting of estate planning documents including Wills and Trusts; prepare estate and trust accounts, including conducting financial forensics and prepare inventories with Commissioner of Accounts; balance and maintain trust and estate checking accounts.

Buzzeo PDMA, Richmond, Virginia

July 2004 to December 2004 (Full-time, temporary position)

Reconciliation Analyst

Temporary Position-

Responsible for the maintenance and reconciliation of Pharmaceutical Sales Representative reports as required by the Federal Prescription Drug Marketing Act (PDMA); filed monthly reconciliation reports with PDMA; investigated and resolved discrepancies in drug sample reports and worked with law enforcement during the investigative process.

Richmond Community Action Program, Richmond, Virginia

November 2003 to July 2004 (Part-time, 9-month pilot program)

Administrative Assistant/Tutor

Assisted the Director of the "Computers R Us" nine-month pilot program with AmeriCorp to bridge the digital divide between inner city school children and computer skills; created and maintained database of students and tutored a class of 12 children at Blackwell Elementary School three days a week in basic and essential computer skills; participated in AmeriCorp monthly health fairs focusing on health programs for inner city children and their parents including nutrition counseling, disease prevention, weight management and exercise.

Sands Anderson Marks & Miller, Richmond, Virginia

September 1999 to November 2003

Legal Assistant

Provided full legal and secretarial assistance to Chair of Local Government group; primary support for bond closings for Virginia local governments; maintained files and prepared all billing for department. Created PowerPoint presentations several times a year for employment seminars and local government seminars hosted by Sands Anderson.

Circuit City, Richmond, Virginia

September 1996 – September 1999

Product Specialist – Computer Peripherals

Review contracts between Circuit City and computer vendors; responsible for merchandising of computer peripherals in stores; responsible for weekly advertising to ensure compliance with MAP (Minimum Advertised Price) guidelines as well as accuracy of logo and product descriptions; analyzed daily changes in computer industry and reported weekly on same; tested new and prototype computers, computer peripherals and software for reliability, ease of use and adaptability to new and legacy computer systems; documented findings and created detailed reports for buyers and manufacturers.

City Attorneys’ Office – City of Richmond, Virginia

June 1992 – September 1996

Legal Secretary

Assist citizens with claims related issues and reported directly to Senior Assistant City Attorney specializing in Workers’ Compensation claims, City utilities, public works and Richmond Police Department defense; reviewed claims for legal merit and assisted in the investigative process of lawsuits and complex trials in Richmond Circuit and General District Courts.

Commonwealth Attorneys’ Office – Richmond, Virginia

February 1989 – June 1992

Victim-Witness Coordinator

Served as liaison between victims, witnesses, police officers and the criminal circuit court system; prepared all witness subpoenas for victims and witnesses in pending Richmond Circuit Court trials; assisted in the preparation of search warrants, plea agreements and jury instructions; followed through with trial date and hearing changes for additional subpoenas; testified in criminal trials as to job procedure.

References available upon request

Contact this candidate