Executive Assistant

Phyllis Rosen

**** ********** *****

Acworth, Georgia 30102 Email: ************@*********.*** Cell: 404-***-****

Objective A challenging position as an Executive Assistant where I can be most effective in assisting top level executives and their teams

Experience 2004 - 2009 Beazer Homes Atlanta, GA

Executive Assistant to the Vice President of Audit & Controls and

Senior Vice President of Purchasing and Planning and Design

• Coordinated and managed special events involving large off-site national meetings

• Prepared presentation materials for the Board of Directors meeting and Executive Management meetings

• Created and maintained databases and distribution lists

• Calendar management, travel arrangements, correspondence, meeting planning, spreadsheets, reports and other administrative duties

• Created complex and detailed PowerPoint presentations

• Managed the audit candidate database

• Managed and updated the audit and purchasing portals

• Implemented the Commodity charts and graphs with current pricing

• Arrange/attend meetings using Webex teleconferences

• Coordinated assessment testing for candidates with recruiters

• Coordinated candidate interviews across departments

• Prepared expense reports for the audit team

1997-2004 Mercer HR Consulting Atlanta, GA

Executive Assistant to the Global Client Manager/Principal

• Managed international/domestic travel arrangements and itineraries for executive and support team

• Provided complex presentation and proposal creation for Fortune 500 clients

• Organized and coordinated work flow, managed multiple tasks, deadlines, and projects

• Developed, executed and maintained sales status reports on a monthly/quarterly/annual basis

• Conducted target research and business intelligence for clients and prospective clients using Factiva database

• Project management at an executive assistant level that included status reporting and monitoring of special initiatives and projects

• Collaborated with executive staff in other departments and locations on special projects

• Coordinated extensive meeting planning including site selection, facility contract negotiations, speaker recruitment, audio-visual requirements, on-site management, and post-meeting evaluations

1995-1997 Towers Perrin Atlanta, GA

Executive Assistant to the Global Client Manager/Principal

• Managed complex multiple presentations and proposals for multi-national clients

• Worked closely with the Business Development team to ensure high level of communication and solving technical problems with existing and prospective clients

• Experienced in developing departmental goals and procedural guidelines to ensure smooth workflow

• Scheduled meetings, catering and conference room set up for sales staff and management

• Organized seminars and roundtable special events for over 100 participants

• Maintained appointment/meeting calendar using Outlook

• Organized international/domestic travel and special events

1993-1995 Iterated Systems, Inc. Atlanta, GA

Executive Assistant to the CEO

• Acted as liaison between SVP and other senior staff

• Coordinated data and correspondence for the annual Board of Directors meeting

• Maintained CEO’s international/domestic travel and appointment schedule

• Assisted CEO and CFO with special projects

• Performed high level of communications with major multi-national corporations

• Coordinated senior staff meetings, and distribution of meeting notes

• Maintained confidential client databases, and files

• Conducted significant document creation, proofing, editing and production including creative input

Education Cortland State Teachers College - Cortland, New York

Skills Expertise in Microsoft Word, Excel, PowerPoint, Outlook, InfoPath, Visio

Interests Tennis, Hiking and Gardening

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