Executive Assistant
Resume:
Lewis Jackson
Redondo Beach, CA 90278
Home Phone: 310-***-****
Cell Phone: 206-***-****
Email: *************@*****.***
An Executive Assistant, Proofreader, and Copyeditor proficient at administrative duties, scheduling, office coordination, copyediting, and revision. Skilled at writing marketing copy, editing resumes, sales and business letters, newsletters and presentations. Knowledgeable about technology and computers and capable of quickly learned and mastering IT systems and resolving technology problems
Career Experience
Mercer Consulting – Los Angeles, CA Nov. 2008 – January 2009
Administrative Assistant (Temporary)
•Assisted a consulting team with a variety of administrative duties, including invoicing, scheduling, and filing, as well as writing, editing, and preparing documents for presentation and mailing.
Spencer Stuart – Los Angeles, CA May 2008 – Oct. 2008
Receptionist/Executive Assistant
•Wrote candidate presentations, summarizing candidate experience and presenting, in detail, relevant experience and accomplishments from the candidate’s resume
•Created and formatted progress reports for searches, listing the experience of candidates and their current status within the search
•Edited and formatted PowerPoint presentations made to clients for numerous executives within the company.
•Answered incoming calls and oversee the front office. Distribute mail and office faxes. Responsible for outgoing mail and packages. Ordered office and kitchen supplies
•Scheduled and coordinated video conferences for consultants with client offices and remote video sites and reserve office space for visiting employees
•Entered candidate and contact information into the company database. Drafted letters and search documents to assist consultants and associates with executive searches
Hand and Associates – Los Angeles, CA Nov. 2006 – Jan. 2008
Client Services Administrator, Copywriter, and Proofreader
•Consulted with clients; edited format, content, and structure of resumes and cover letters for submission to recruiters and human resource executives
•Wrote, edited, and designed sales proposals, presentations, and marketing newsletters. Reviewed, edited and approved marketing and sales material submitted by freelance writers for the company
•Researched and compiled potential career opportunities and recruiter contacts for executive candidates
•Managed the company database, uploading and categorizing new data to ensure easy accessibility and navigation
•Liaison with the IT department. Managed the company’s IT problems and supervised repairs and technology upgrades
•Organized, drafted and dispatched mailings on behalf of executive candidates
•Assisted the sales team in executive searches: researched job positions, posted notices for candidates, created candidate lists, and oversaw official correspondence with corporate clients and candidates
•Assisted in organizing public relation luncheons, lectures and presentations and other special events for the company executives
•Managed the upgrade of the company website. Evaluated and hired designers, oversaw website proposals and installation, and consulted on website content
New Regency Productions – Los Angeles, CA June – Oct. 2006
Executive Assistant to V.P. of Post Production (Temporary Position)
•Assisted Vice President of Post Production with outgoing and incoming communications, faxes and correspondence, including rolling calls
•Delivered dailies, selects and other material to company executives on behalf of the department coordinator
•Managed and updated post production contact lists for all projects in all stages of development, production, and post production
•Updated the post production schedule, for submission to the head of post production at New Regency and Fox
•Organized and files all department paperwork involving the company’s film projects
ADX Computer Services, Inc. – Los Angeles, CA Aug. 2005 – Feb. 2006
Office Manager/Executive Assistant
•Organized computer repairs, hardware/software installation, and technical assistance requests as submitted to the company and assigned the company staff to each with regard to importance and complexity
•Managed the company’s database, recording, updating and tracking all service requests, repairs, and hardware/software installations performed by the staff
•Updated the company’s contact database and maintained phone records for multiple corporate clients
•Tracked hardware/software orders for clients to ensure the company met all installation and repair deadlines
•Recorded serial numbers and the technical specifications for all hardware and software purchased on behalf of customers and recorded them in the client’s company inventories
•Assisted the company President with billing, hardware and software orders, and scheduling appointments for her and the other staff members. Oversaw the company’s multi-line switchboard
Platinum Studios – Beverly Hills, CA Sept. 2004 – Feb. 2005
Office Assistant/Writer (Intern)
•Adapted story material in the company’s library to develop film treatments. Often required extensive alteration plots and characters in order to transform the original material into marketable projects
•Wrote and edited promotional material for a merchandising deal tied-in initiated by the company’s Development Director
•Read scripts submitted to the company. Wrote coverage and analysis evaluating their writing quality, story, and commercial potential
•Performed research for president and executives on a variety of subjects, including potential business partners, prospective writers, and potential promotional tie-ins
•Responsible for mailing contracts to writers
•Assisted other staff members by covering phones, ordering office supplies, and assisting with administrative tasks necessary for the operation of the company
Additional Experience
THQ – Calabasas, CA March 2005 – Aug. 2005
Quality Assurance Tester
Venturi Partners/Barrington Staffing – Los Angeles, CA Feb. 2006 – June 2006
Temporary Employee (Various Companies)
Loyola Marymount University – Los Angeles, CA Sept. 2003 – May 2004
Writing Tutor
Education
B.A. in Film Production – Suma cum Laude (2004)
Loyola Marymount University - Los Angeles, CA
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