Administrative Assistant Project

Margaret (Peg) Romaine

Home Phone: 973-***-****

**********@*********.***

PROFESSIONAL OBJECTIVE:

My objective is to find a position where I can utilize my skills as a Senior Administrative Assistant or coordinator.

SUMMARY:

Results-oriented Senior Administrative Assistant with over 25 years of diversified experience. Recognized for outstanding efforts, trust, and going above and beyond expectations.

PROFESSIONAL ATTRIBUTES AND STRENGTHS INCLUDE:

Adaptable

Detail oriented

Flexible

Goal driven

Good Interpersonal

Loyal

Reliable

Strategic thinker

Strong communication

Problem solver

Team player

Training and mentoring

SKILLS:

Microsoft Word, Power Point, Excel, Lotus Notes, Concur Travel, and ARIBA Purchasing system

September 2001 – January 2011 NOVARTIS PHARMACEUTICALS CORPORATION:

Senior Administrative Assistant

Coordinated daily activities for vice presidents, executive directors, and managers

Maintained Lotus Notes calendar

Arranged global and domestic travel

Processed and reviewed expense reports

Scheduled on-site and off-site meetings

Arranged Quarterly Video conference/Webcast Town hall meetings for global project team

Maintained Domino Directory lists

Processed purchase orders and contracts

Attended lead administrative assistant meetings

Assisted in hiring and training departmental administrative assistants

Mentored other administrative assistants

Initiated and scheduled webcast training for administrative assistants

Processed professional contractors paperwork through ELANCE software

Approved professional contractors timesheets for payment

Assisted in logistical challenges of hiring 14 new professional associates within 6 months

Arranged Requisition-to-Pay Process “Lunch & Learn” for administrative assistants

Participated in creating administrative assistant competency model

Acted as team liaison during high turnover of team leaders and members

Coordinated curriculum vitas file to a departmental electronic database

Created and organized staff education/training statistics for department

Maintained travel budgets for the department

Provided administrative support to outside consultant working on special departmental project

Assisted in preparing training manual and training materials

Extensive global interaction with international project team members

Coordinated and maintained training schedules and classified information

ACCOMPLISHMENTS:

April 2008 – January 2011: Oncology Global Program Team

With only a few days before a meeting at a international hotel that did not want to meet accounting requirements, I reached out in urgency to the appropriate management to approve a solution to the problem.

May 2005 – March 2008: Oncology Clinical Development Supported heavyweight project and acted as department liaison during high turnover of management and team. I became sole contact for the project as I was the only person on the team with administrative experience. The team depended on me to answer questions and to be resourceful in addition to supporting the executive director.

January 2004 – April 2005: Oncology Global Medical Affairs

With persistence and meeting the logistical challenges of hiring 14 professional scientists within 6 months

I played an important part in the success of this program and received an award.

September 2001 – January 2004: Clinical Development – Bone Therapeutic Area

Supported heavy-weight project. With only 4 week’s notice I arranged a successful 3-day offsite team meeting for 35 participants. As a TIMECARD Coordinator the department I achieved a 100% participation of 40 associates. Received several Novartis Above and Beyond Awards.

January 2001 – September 2001: Global Project Management

I was hired as a Senior Administrative Assistant contractor. Based on my performance in this position I was hired permanently as a Senior Administrative Assistant on a heavyweight project.

Before Novartis I held various positions where I provided administrative support at American Home Products, Madison, NJ; Vision Service Plan, Parsippany, NJ; Coopers & Lybrand, Parsippany, NJ; Foundation of Lee County Public Schools, Ft. Myers, FL; Travellers’ Insurance Companies, Convent Station, NJ and Oklahoma City, OK; TRW, Mountain View, CA.

Novartis Training

Completed all ongoing required Novartis mandatory courses

Attended various seminars and programs

External Training

Courses at Dover Business College, Parsippany, NJ: Communications, business writing, and Microsoft Office – Word; PowerPoint; Excel. Courses at County College of Morris, Randolph, NJ: Conflict Management; Business Math; Real Estate.

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