Data Entry Specialist and Project Administrator

Zama Promise Ngubane

Date of birth: ** July ****. E: **********@*****.*** · M: 060-***-****/ 076-***-**** Address: 70556 Mbhavuza Rd, Cato Ridge, 3680

Skills: Microsoft Outlook Microsoft Excel Microsoft Word Sage Pastel JDE & JDE E1 Management Information System Basic Accounting System QuickBooks Educational Background

Year Completed: 2009

Qualification: Bachelor of Commerce (Banking)

Institution: University of Zululand

Modules: Economics 3, Financial Management 2, Financial Accounting 1, Human Resource Management 1, Microsoft Office.

Year: 2002

Qualification: Matric

Institution: Nogunjwa High School

Subjects: Maths, English, Zulu, Accounting, Economics and Business Economics Work Experience

2024 May to 2026 June: Project Administrator at eThekwini Municipality PEP (Contract)

• Assist in the preparation and maintenance of audit documentation and records

• Reconcile financial discrepancies by collecting and analysing payments information and resolving errors.

• Re- allocation of costs (Costing Transfers) using JDE & JDE E1 /Excel.

• Preparing of Financial certificate.

• Provide a vote number in a Pro-forma order form and record a budget in a Pro-forma order form.

• Receipt and capture of data into relevant computer systems.

• Update monthly model Variance Analysis

• Preparing and capturing of Vote Transfers (budget transfer).

• Preparing and capturing of capital and operating adjustment budget.

• Running month end reports on JDE and JDE E1 and converting them into Excel.

• Keep record of general accounts.

• Preparing the Annual Financial Statement Jacket and accruals.

• Preparing working papers and capturing of budget including forecast on JDE E1.

• Provide a correct vote number for every order number.

• Create and post of an assets using JDE E1 System.

• Clearing revised unposted Entries, transfer of an asset, split of an asset.

• Processing asset disposal for current and prior year. Additional training received

• Conflict management

• Ethics and Anti - Corruption

• Presentation and effective public speaking skills January 2018 – March 2021: Admin /Debtors Clerk at Truck Warrior Service and Repairs (Retrenched)

• Processed all customer invoices and credit note on Sage Pastel and QuickBooks on a daily basis.

• Allocate receipts from remittance advices and bank statements.

• Scanning and sending invoices and statements to customers.

• Load pricelist on the systems: Pastel, QuickBooks and AutoPlan.

• Maintenance of debtor records (manual and electronic).

• Resolve account discrepancies and customer queries.

• Maintenance of debtors’ age analysis- ensuring records are accurate and complete.

• Follow up with customers for outstanding payment.

• Prepare purchase orders and send copies to the suppliers and to our accounts department.

• Capture all supplier invoices on Sage Pastel daily, ensuring that all invoices are valid tax invoices.

• Load new customers and suppliers on the Sage Pastel.

• Accurate and tidy filing of all documentation.

• Welcome customers and open job cards on the AutoPlan (Saturdays only). May 2014 to November 2016: Project Administrator at Insika Foundation NPO (Contract expired)

• Verification of timesheets capture on the management information system (MIS) to verify time sheets

• Forward time sheets for authorization to COGTA.

• Capture new participants on the MIS and forward to COGTA.

• Attend queries for unpaid participants and back pays.

• Used spreadsheet to capture project coordinators’ disbursements, travelling kilometers and justification and forward to the finance office.

• Print and distribute MIS applicable report to districts COGTA Reps, Sites Managers, Project Coordinators and CWP Project Manager.

• Assist SCM Office by create order numbers and send request for quotations (RFQs) to the shortlisted applicants.

• Offer MIS training to sites administrators and new sites.

• Verified supplier deliveries.

• Petty cash administration.

• Office maintenance and purchase of stationery.

• Assist SETA Project Manager with the recruitment, registration of learners and invoicing, forward documents to SETA office.

• Ensure timely distribution, collection, and capture of learners' time sheets.

• Ensure that all applicable documents couriered or cargo to head office and copied. 2012 May to 2013 April: Finance Intern at Department of Correctional Services Ladysmith (End of Contract)

• Use basic accounting system (BAS) to capture suppliers’ invoices on a daily basis.

• Forward captured invoices for authorisation to finance officer.

• Ensure accurate and complete information on creditors invoices.

• Ensure that internal charges are done when received from logistics office.

• Issuing of receipts and supplementing of petty cash at least once a month.

• Capture travel trip sheets and receipts for sold items and confiscated cash.

• Recovering of private calls fees from official forward report to human resource office.

• Preparation of financial report and forward to all departments. Additional

• Driving license C1 No criminal record

Reference

Name : Philani Bhengu

Company : eThekwini Municipality: Departmental Accounting: Expenditure Designation : Finance Manager

Contact : 031-***-**** / 073-***-****

Email : *******.******@******.***.**

Name : Mrs Sone De Bruin

Company : Truck Warrior

Designation : Supervisor / Accounts Clerk

Contact number : 076-***-****

Name : Miss Sabina Moleke

Company : Insika Foundation NPO

Designation : Chief Finance Officer

Contact Number: 012-***-**** / 072-***-****

Email : ******.******@*****.***

Name : Mr TV Mbatha

Company : Department of Correctional Services – Ladysmith Designation : Finance Officer / Mentor

Contact Number: 036-***-**** / 082-***-****

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