Executive & Operational Support Professional
Resume:
ORIT SHANI
Vaughan, ON
****.*****@*****.***
Profile
Experienced, detailed oriented individual with 15+ yrs. experience Executive Level and Operational Support. Seeking a position in a dynamic and rewarding work environment where my knowledge and experience can be adapted and be used to their full potential as well as gain knowledge to contribute to the position at hand.
• Experience working with C-Suite Individuals and Groups.
• Ability to analyze information and use productively.
• Ability to learn innovative programs and processes efficiently and effectively.
• Excellent time management, multitasking and organizational skills to prioritize workload to achieve results and meet deadlines.
• Always maintaining high level confidentiality.
• Able to manage pressure and demanding situations that may arise by quick thinking and problem solving.
• Developing and maintaining good working relationships with key internal and external stakeholders. Program Interface and Knowledge:
o Microsoft Office
o CRM
o Oracle eAM, Finance and Procurement Modules
o SAP Reporting & Fieldglass
o JIRA Reporting
o SafeLink
o Ariba
o Concur
o SharePoint
o Zoom/ Teams/ WebEx
o Irwin
Experience
Confidential Global Food & Beverage Company (CPG)
Toronto, ON
Executive Assistant to Vice President, Global Marketing July 2025- Present
• Provide strategic executive support to Vice President of Global Marketing, managing complex priorities, global calendars, and executive communications across multiple time zones.
• Partner with global teams and cross-functional stakeholders to coordinate business priorities, align initiatives, improve communication, and support seamless collaboration across regions.
• Serve as a trusted business partner by managing highly confidential executive communications, strategic initiatives, financial information, and sensitive organizational matters with the highest level of discretion.
• Build and manage departmental budgets, prepare monthly financial reports, support budget reviews, track expenses, and provide financial visibility to support effective planning and decision-making.
• Create, submit and track purchase orders. Approve invoices and verify against budget.
• Lead monthly team planning and meeting look-ahead processes, providing visibility into upcoming priorities, key milestones, deadlines, leadership meetings, and global engagements.
• Plan and coordinate workshops, leadership meetings, global team meetings, and large-scale organizational events, managing logistics, agendas, presentations, communications, and follow-up actions.
• Create and implement standardized templates, tools, and processes that improve team organization, workflow efficiency, communication, and operational effectiveness across the global organization.
• Develop and maintain executive planning tools, reporting materials, dashboards, and documentation to enhance visibility and alignment across teams.
• Support onboarding processes for new team members by coordinating resources, documentation, system access, and onboarding activities to deliver consistent employee experience.
• Coordinate domestic and international travel, executive meetings, and cross-regional engagements while anticipating needs and ensuring seamless execution.
• Act as a key liaison between senior leadership, global teams, and cross-functional partners, fostering collaboration and ensuring alignment on priorities.
• Identify opportunities for process improvement and operational efficiencies, implementing solutions that enable teams to work more effectively in a fast-paced global environment. PearTree Canada
Toronto, ON
Executive Assistant November 2022- January 2025
Providing executive-level support to Partners, CEO and Founders
• End to end management of calendars, meetings, calls, conferences, teleconferences.
• Serving as the focal point of contact for the Senior management, as well as acting as a key contact for other stakeholders to ensure seamless coordination of activities.
• Produced various communications for distribution both internally and externally.
• Creating and managing expense reports.
• Produced and managed various projects and tasks.
• Coordinating travel arrangements (hotels, flights, car rental, meeting itinerary)
• Event planning and coordination.
• Conference and event registrations.
• CRM data input.
• Streamlined marketing projects driven by marketing group.
• Suggested, created, and implemented new policies, procedures, and processes.
• Assisted with IT support on office level.
• Managed office and building access.
• Assisting with onboarding process for new hires.
• Managed invoice approval process.
• Managed mail and courier items.
Signature Resources Ltd.
Toronto, ON
Executive Assistant July 2021- November 2022
Providing initiative-taking executive-level support to CEO and COO of company as well as offsite support to employees.
• End to end management of calendars, meetings, calls, conferences, teleconferences, and meeting minutes.
• Serving as the focal point of contact for the Senior management, as well as acting as a key contact for other stakeholders to ensure seamless coordination of activities.
• Produced various communications and distributed internally and externally.
• Created and managed expense reports, spending, and budget logs.
• Created and implemented technical and site required procedures and processes.
• Coordinated all Travel arrangements (Hotels, flights, car rental)
• Managed all Covid-19 protocols.
• Led project for office relocation (scouting locations, contract, move-in, tech, all purchases)
• Put in place new vendor contracts.
• Reviewed and processed invoices for payment.
• Onboarding new employees.
• Various troubleshooting of hardware/software.
• Data entry into marketing and investor tools. Generated reports for management.
• Developed and maintained efficient record keeping.
• Managed Conference, event coordination and registration. Synopsys
Executive Assistant December 2017- December 2020
Providing executive-level support in a fast-paced and deadline-driven environment with two engineering groups including the ten group heads and two managing directors.
• End to end management of calendars, meetings, calls, conferences, teleconferences, and meeting minutes.
• Serving as the focal point of contact for the Senior management, as well as acting as a key contact for other stakeholders to ensure seamless coordination of activities.
• Developed and prepared technical and team lead reports.
• Produced various communications and distributed internally and externally.
• Composed, formatted, and prepared correspondence for government entities and external parties.
• Created and managed expense reports.
• Managed and tracked team project phases.
• Generated product sales reports.
• Drafting, tracking, and reconciling budgets
• Generated department weekly status reports.
• Coordination of seminars and corporate training. (Onsite and offsite)
• CRM/SAP/ JIRA data collection generating analytical reports.
• Processing of purchase requisitions and invoices for payment.
• Communications with customers and sensitive information handling.
• Managed office floor plan.
• Streamlined marketing projects driven by marketing group.
• Managed time writing and project booking.
• Various troubleshooting of hardware/software.
• Suggested, created, and implemented policies and procedures.
• Coordinated all Travel arrangements (Hotels, Flights, Car Rental) Visa Invitation Letters, Large group travel and VIP services.
• Event planning, team building, holiday functions and gifting.
• Managed security badge process and maintenance related items. Chevron
Oracle eAM Specialist February 2015- September 2017 Working with Operations Team consisting of 20+ team members onshore including the 5 Group Heads and 1 Managing Director. In addition, 3 offsite facilities consisting of 100+ team members, in a fast-paced highly structured environment.
• Implementation of maintenance program at all four facilities. Served as program administrator and project manager.
• Created and implemented maintenance job plans and equipment preventive maintenance schedules.
• Managed and streamlined material Ordering, tracking, vendor communications and project bids.
• Analyzing and editing analytical graphs, reports, and inspection monitoring.
• Management of KPI dashboards.
• Planning and scheduling of work and major projects.
• Managed document control and tracking.
• Created and edited digital activity schedules for technicians.
• Cataloguing equipment and materials.
• Development of official documentation and procedures.
• Led system training workshops and onboarding new hires.
• Weekly and monthly status reports.
Chevron
Executive Assistant August 2011- February 2015
Providing executive level to Operations Team consisting of 20+ team members onshore including the 5 Group Heads and 1 Managing Director. In addition, 3 offsite facilities consisting of 100+ team members, in a fast-paced highly structured environment.
• Detailed assignments, data collection and dictation.
• End to end management of calendars, meetings, calls, conferences, teleconferences, and meeting minutes.
• Serving as the focal point of contact for the Senior management, as well as acting as a key contact for other stakeholders to ensure seamless coordination of activities.
• Managed, prepared, and submitted confidential regulatory documentation to government entities with the highest integrity.
• Working closely with various government entities to receive various approvals on projects and implementations at facilities.
• Generation of technical reports, reviews, and submissions.
• Preparation of presentations and slide packs for meetings.
• Managing various communications and distribution internally and externally.
• Logistical coordination and planning for all site visits and VIP delegations.
• Training coordination for employees.
• Onboarding new hires.
• Weekly and monthly status reports.
• Time writing and booking.
• Office space and floor plan tracking and organizing.
• Process builds and rollout.
• Coordinated all Travel arrangements (Hotels, flights, car rental) Volunteer Work September 2011- Present
• Open Heart Foundation
o Working to renovate homes for local cities on the poverty line. o Organizing food donation packages for the holidays. o Vegetable and fruit picking from local farms from unwanted fields for donations to families and other organizations.
o Joining various children’s groups on outdoor activities.
• Dog Tales
o Visiting animal shelter, walking and spending time with dogs awaiting adoption. Education and Certificates
John M Campbell Petro Skills School Houston, TX, 2015-2017: Maintenance Planning and Work Control, Applied Maintenance Management, Engaging Leaders in Safety Workshop, Engineering and Overview of Gas Processing/ Non- Technical Westmont Collegiate Institute:
September 1997- June 2002
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